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APRICOT and APAN 2011 in Hong Kong Click to edit Master subtitle style Main Week: Feb 21 Feb 25 Welcome to Hong Kong Video Clips - Hong Kong Welcome to Hong Kong http://www.discoverhongkong.com/eng/intera ctive/video/index.jhtml Invest in Hong Kong http://www.investhk.gov.hk/UploadFile/TVC_ 384k.WMV Hong Kong: A Premier Conference Destination Liberal nationals of more than 170 countries can visit visa free Strong

Visa Regulations Network and Power Infrastructure high availability, redundancy and stability Accessibility and Convenience transportation hub located at the heart of Asia the state-of-the-art Hong Kong International Airport at Chek Lap Kok operates 24 hours a day Hong Kong: A Premier Conference Destination Stable Hong Kong dollar is freely convertible the stability of the Hong Kong dollar makes budgeting easy for both conference organizers and delegates

Safety and Freely Convertible Currency and Security Assurance high standard for personal, food and heath safety Favourable Conditions for Delegates and Side Events Superior Meeting and Sub-Meeting Infrastructure a full spectrum of purpose-built convention centres and hotels with function space great conference experience, especially for companies to host excursions or side events Exceptional

Hotel Facilities an extensive network of hotels ranging from superior deluxe to modest tourist and economical business accommodations Currently, there are over 47,000 rooms in 126 hotels. By 2010, Hong Kong is projected to have over 58,000 rooms in 160 hotels Favourable Conditions for Delegates and Side Events Import Exhibit Conditions for International Trade Little trouble for conference participants and sponsors to ship giveaways and materials to the destination no customs tariff on goods imported into or exported from Hong Kong. Import and export licensing are kept to a minimum

Extensive Dining Experience one of the worlds great dining capitals and there are more than 10,000 restaurants to choose from offers a superb range of Asian and Western cuisine that can be suited for economical or extravagant taste Favourable Conditions for Delegates and Side Events No Language Barrier can communicate with people in English in most hotels, restaurants and taxis Great

Shopping and Excursion Varieties offers some of the best shopping in the world. the value, variety and quality service area unparalleled and there is no sales tax or value-added tax (VAT) Conference Venue and Vicinities Hong Kong Convention and Exhibition Centre (HKCEC) HKCEC one of the two major convention and exhibition venues in Hong Kong, along with AsiaWorld-Expo located in Wan Chai North, Hong Kong Island built along the Victoria Harbour linked by covered walkways to nearby hotels, commercial buildings & Wanchai MTR station HKCEC

Location Location Hong Kong is the business hub of Asia, and the Centre is at the business hub of Hong Kong - bustling Wanchai district Overlooking famed Victoria Harbour, the Centre is conveniently linked by covered walkways to adjacent luxury hotels, including the Grand Hyatt Hong and the Renaissance Harbour View Also close are the MTR - Hong Kong's modern subway system - the airport bus, city buses and ferries, banking, the main post office, and all the shopping and entertainment that Hong Kong is famous for Nearby Hotels Superior deluxe > modest tourist > economical business accommodations

Price range from US$77 - US$390/ room/ night Grand Hyatt Hong Kong Renaissance Harbour View Hotel http://www.lukkwokhotel.com Empire Hotel Hong Kong http://www.novotel.com/asia Luk Kwok Hotel

http://renaissancehotels.com/HKGHV Novotel Century Hong Kong Hotel http://www.hongkong.grand.hyatt.com/ http://www.empirehotel.com.hk/ Charterhouse http://www.charterhouse.com/ Nearby Hotels Fleming Hotel

Harbour View International House http://www.hanglung.com/ JJ Hotel http://www.metropark.hk Wesley Hotel http://www.harbour.ymca.org.hk Metropark Hotel Wanchai

http://www.thefleming.com.hk http://www.jjhotel.hk Wharney Guang Dong Hotel http://www.gdhotels.com HKCEC: Function Rooms Preliminary Booking I. Plenary Session: Convention Hall Daily Rental USD Total USD Venue Convention Hall (1,819 m2, max 1,800 pax in flat theatre style) Date

Time Purpose 20-Feb-11 0800 - 2400 Set Up $10,385 $10,385 Date Time Purpose 21-25 Feb-11 0800 -1900 Conference $10,385 $51,923 Remarks: When licensing Convention Hall, Theatre I & II, the Convention Foyer and Theatre Foyer will be provided functions i.e. reception and poster display during the licensed

Date for supportive 25-Feb-11 NILhours. II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430 Daily Rental USD Date Time Venue Purpose 20-Feb-11 0800 - 2400 Theatre 1 (507 m2, max 637 pax in fixed-tiered theatre seating) Theatre 2 (293 m2, max 336 pax in fixed-tiered theatre seating) Set Up Total

USD $3,756 $3,756 $1,981 $1,981 $5,737 Floor Plan Convention Hall and Theatre 1 & 2 II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430 Date Time Venue Daily Rental Total

USD USD Breakout Breakout Breakout/ Meeting $3,756 $1,981 $2,488 $18,782 $9,904 $12,439 Meeting Room - S222 (121 m2, max 94 pax in flat theatre style) Breakout/ Meeting $431 $2,153

Meeting Room - S223 (121 m2, max 102 pax in flat theatre style) Breakout/ Meeting $431 $2,153 Meeting Room - S224 (103 m2, max 78 pax in flat theatre style) Breakout/ Meeting $366 $1,832 21-25 Feb-11 0800 -1900 Theatre 1 Theatre 2 Meeting Room - S221 (581 m2, max 506 pax in flat theatre style) II. Breakout/ Meeting Sessions:

Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430 Meeting Room - S227 Breakout/ Meeting $431 $2,153 Breakout/ Meeting $555 $2,775 Meeting Room - S229 (65 m2, max 46 pax in flat theatre style) Breakout/ Meeting $231 $1,156 Meeting Room - S230 (42 m2, max 28 pax in flat theatre style)

Breakout/ Meeting $149 $747 Meeting Room - S421 Breakout/ Meeting $1,981 $9,904 (121 m2, max 102 pax in flat theatre style) Meeting Room - S228 (156 m2, max 120 pax in flat theatre style) (433 m2, max 380 pax in flat theatre style) II. Breakout/ Meeting Sessions:

Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430 Meeting Room - S426 (103 m2, max 78 pax in flat theatre style) Breakout/ Meeting $366 $150,7 Meeting Room - S427 (121 m2, max 102 pax in flat theatre style) Breakout/ Meeting $431 $2,153 Meeting Room - S428 (156 m2, max 120 pax in flat theatre style) Breakout/ Meeting

$555 $2,775 Meeting Room - S429 (65 m2, max 46 pax in flat theatre style) Breakout/ Meeting $231 $1,156 Meeting Room - S430 (42 m2, max 28 pax in flat theatre style) Breakout/ Meeting $149 $747 Floor Plan - Meeting Rooms S221-230

Floor Plan - Meeting Rooms S421, 423-430 Standard Equipment Standard Equipment Included in Daily Hire Rate of Meeting Rooms 1 overhead or slide projector with screen 4 wired microphones 1 flipchart or white board with markers Podium Reception tables with silk floral arrangement Food & Beverage Charges Coffee/tea break at US$5 per person per break Coffee/tea break with cookies at US$8 per person per break Coffee/tea break with finger sandwiches at US$10 per person per break Minimum Western Lunch menu at US$50 per person per lunch HKCEC - Pricing Remarks

Please be advised that all venue rental charges are our rate for 2009 only; they are for reference and planning only. Rates for 2010 and beyond are yet to be reviewed. Kindly allow 3-5% annual increment for budgeting purpose. Budget v0.2 Expenses USD 1 Venue 226,208 (21 rooms + Convention Hall) * 5 days + workshop x 5 days 2 Meal 224,679 800 persons for conf + 150

persons for workshop 50,000 For workshop trainers & others 4 Professional/ Secretariat Fee 50,000 To employ a PR firm to help in logistics and promotion 5 Administration Fee 6 Social Event 7,000 60,000 Printing, Stationary & etc. 3 nights 7 Hosting Fee 30,000

for sharing between APRICOT/APIA & APAN 8 Others 20,000 667,888 3 Airfare/ Transportation / Accomodation Misc Sources of Revenue 150,000 500 persons x $100/day x 3 days 2 Contribution from APNIC 50,000 Including 20K Platinum

Sponsorship + EC meetings + AMM + Social Event 3 International sponsorship 115,000 20K x 3 + 10K x 3 + 5K x 5 20K x 3 + 10K x 3 + 5K x 10 1 Registration 4 Local company sponsorship (monetary or non-monetary base) 140,000 5 University/ NPO Sponsorship (inkind) - Assumptions:

1,000 participants in total - There is only one account for both APRICOT & APAN 2011 - Tentative Schedule - Feb 15 25, 2011 Feb 15 - 20 (Tue Sun) Feb 21 (Mon) Feb 22 (Tue) Feb 23 (Wed) Feb 24 (Thu) Feb 25 (Fri) Side Meetings Workshop s

Medical WG, APNIC Policy SIG, and 2-3 tutorials AP* Retreat TEIN Meet DotAsia Meet Other Meet Workshop s APAN Session 2 APRICOT Tutorial 3 Joint Plenary APNIC Plenary APAN Medical

WG APNI C AMM APA N GM Workshop s APAN Session 2 APRICOT Tutorial 3 Parallel apricot conference/ apan workshop Lightning Talks APAN Medical

WG AMM GM APAN Medical WG AMM Free AMM Free Lunch Workshop s Opening Joint Plenary

Tutorials 3 Workshops 2 Workshop s Opening Joint Plenary Tutorial 3 Workshops - 2 Parallel Conferen ce/ /worksho ps - 5 Closing Plenary APAN Medical Possible Local Host / Co-Hosts DotAsia HKISPA

HKIX ISOC-HK JUCC/HARNET Thank You

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