Applying for tertiary study in Victoria

Applying for tertiary study in Victoria

Applying for tertiary study in Victoria VERMONT SECONDARY COLLEGE: Pathways & Transitions 2019 - 2020 What is VTAC? VTAC - Victorian Tertiary Admissions Centre, is the central point for applications to Victorian Universities, TAFEs and Independent Tertiary Colleges. VTAC collects the raw study score from the VCAA to calculate the ATAR for VCE students. course applications special consideration scholarship applications admissions tests The VTAC application process key tasks and dates 5 August Applications open

Late February Most courses commence classes 30 September Timely applications close 15 January Round 1 offers released 11 October SEAS and Scholarships applications close 12 December

Victorian ATAR released In this session Course information Application process About VTAC CourseSearch and the VTAC app Publications Prerequisite and Course Explorer VTAC accounts Course application SEAS and Scholarships

Change of Preference Offers Other resources CourseLink Fact sheets Open Days Pathways Team Change of Preference Information Sessions CourseSearch is available online and in the free VTAC app Online Free at Shortlist can be saved for the session and emailed to the student App

Download the VTAC app for Apple and Android devices Shortlist can be saved on the device The VTAC application process key dates Key dates for 2019 applications Applications open $39 for current Year 12 students $55 for all other applicants Monday 5th August 2019 @ 9am Vermont Application payments due on VTAC site Monday 16th September 2019 @ 12noon Timely applications close

Monday 30th September 2019 @ 5pm SEAS applications close Friday 12 October @ 5pm Scholarship applications close Friday 12 October @ 5pm ATAR released Thurs 12th December Change of Preferences from Thurs 12th @ 10am - 20th December @ 11am Round 1 offers released Wednesday 16 January 2019

In this session Research Finding and comparing course information Making sure youre eligible Apply Creating a VTAC account Filling in your course preferences SEAS Applying for special consideration, including under-represented groups Applying for scholarships Offers

Getting your course offer Accepting, deferring, rejecting ATAR How the ATAR is calculated How scaling works Research CourseSearch Compare course information for all tertiary institutions in Victoria Advanced search options include filtering by institution, area of interest and qualification level Available at The VTAC CourseSearch app

Available free for iOS and Android After downloading, browse course information online or offline You can also use the Prerequisite and Course Explorer from inside the app enter your VCE studies to find courses where you meet the prerequisites Prerequisite and Course Explorer is available in the VTAC app Prerequisites are displayed in the search results (no need to click through) Students choose whether to look at 2019, 2020, or 2021 entry on the initial search screen In addition to the search by subjects, results can be filtered by keyword and other filters Year 11 & Year 12 Guide Information about how to apply A guide to researching and making decisions

Interviews with students and professionals in various areas Pick up a copy from your school or download for free at the VTAC website Different types of tertiary courses Higher Education VET Cert II-IV Diploma Advance d Diploma Advance d Diploma

Associat e Degree Bachelor Degree Graduate courses Understanding course details Course design Essential Requirements and Admission Criteria Policy information

A description of the course provided by the institution Campus location Length the course will take to complete (full time) Career options upon completion The prerequisites I need to get into the course Interview or audition requirements Advantages in studying certain VCE subjects Special consideration (SEAS) Can I get credit for study Ive already done? How do I apply? Where can I get further information? Fee types Course codes ending in: 1: CSP are Commonwealth Supported Places (subsidised) available for Australian Citizens, New Zealand citizens & permanent VISA holder who will live & study in Australia for the whole course 2: Domestic fee places

3: International fee places 4: Fee-type determined by provider at enrolment (usually subsidised for Year 12 students under 20 years of age) Information about study loans is available on the Study Assist website: What requirements might exist? Prerequisites VCE subjects you must complete to be eligible for an offer Folio Presentation Interview Personal Statement

CASPer test Subject adjustments Online test needed for most teaching courses Extra points for completing VCE subjects relevant to the course Audition SEAS Special consideration Essential requirements Essential requirements apply to all applicants, regardless of group

Selection criteria Admission criteria Admission criteria only apply to one or some applicant groups Two types of essential requirements Essential requirements for selection and application Prerequisites Interview Audition

Pre-selection kit Essential requirements for enrolment or graduation Immunisations Police check Working with Children Check You need to complete these to apply and receive an offer Complete these when you have successfully received an offer Essential requirements and admission criteria Students need to read both sections, as admission criteria can also be compulsory The same item (e.g. prerequisites) might appear in

different sections depending on to whom the requirement applies VTAC has added an at a glance summary table at the top of the section to assist applicants in understanding the full range of requirements How does selection work? Applicants for an example course selecting on ATAR with 4 places and 6 applicants: ATAR Offered a place? Mel 95.00 ATAR Yes

Geri 90.00 ATAR + subject adjustment = 95.00 rank Yes AJ 75.00 ATAR + SEAS + subject adjustment = 86.00 rank Yes Victoria

85.00 ATAR Yes Emma 80.00 ATAR No Howie 70.00 ATAR No Lowest ATAR offered a place is 75.00 Lowest selection rank is 85.00

Things to remember when looking at published ATARs for a course The ATAR profile and lowest selection rank can provide you with an indication of how competitive it might be to get into a course However, these are not a cut-off or guarantee, just an indication of what happened last year Its still worth applying for a course you want even if your ATAR is lower than last years lowest selection rank because: The lowest selection rank might change for next year You might receive subject adjustments or special consideration which boosts your rank higher than your ATAR Apply Create a VTAC account All VTAC applications are completed online using the same VTAC ID and PIN Creating an account is a simple question-based process If youre a current Year 12 student, make sure you enter your VCAA student number so that VTAC can access your results later in the year

New: school-based email address warning An alert message now appears if a student enters an address This warning is to prevent students being unable to access offers if the school email account has been closed by January The message is a warning only: the student can still choose to proceed with using the school-based email address Tips for your VTAC account Only create one VTAC account For current Year 12 applicants, use a personal email address NOT your school email Choose a secure PIN and security questions you will remember Choose an authorised nominee if needed: VTAC cannot discuss your application with anyone except you (not even your parents) unless you have specified an authorised nominee when registering.

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Cla bjec su Claiming senior secondary subjects from previous years Most commonly applies to VCE students who completed one or more Unit 3&4 studies while in Year 11 Especially important for other studies to be claimed here if they were completed under a different student number or as part of different qualification (e.g. interstate or IB for a VCE student) Applying for courses List eight courses/institutions Preference order always list courses in the order you want to get into them To add course preferences: Select institution and/or course or type in the course code To move a course on the preference list use the up/down buttons

To delete a course use the x button watch out for courses with early closing dates they cannot be re-added Preference 8 must be a Pathway course ie Cert III/IV or Diploma/Advanced Diploma Supplementary offers process August+ Applicant gives permission through their VTAC account February If applicant does not receive an offer in Round 1 or Round 2, they are eligible for supplementary offers February VTAC emails applicant, who can select particular institutions (or all)

to receive supplementary offers from February Applicants details are made available to participating institutions, who will contact the applicant directly to discuss a potential course February+ If the applicant says yes when contacted, this course will be the applicants official offer in Round 3/4/5 Authorised nominee Most applicants do not need to designate an authorised nominee This can be added/changed/removed later from the Course Application tab See the VTAC website for policy information about what authorised nominees can and cannot access

CASPer and Other requirements for Education Courses CASPer Online test required for most undergraduate teaching courses in Victoria Taken online at specific dates and times Listed under essential requirements if used by a course Contact [email protected] if planning group sittings at your school New resources from Altus Assessments: FAQ for applicants Step-by-step screenshots for registration process August webinar for CPs (details TBA)

ATARs published in course entries Minimum ATAR Published as a prerequisite; applicant must have this raw ATAR or higher to be eligible for the course. Minimum ATAR including adjustments Published in the admission criteria. Applicant must have a selection rank (ATAR + adjustments) at this level or higher to be eligible for the course Guaranteed ATAR Published in the course entry. Applicants with a raw ATAR at this level or higher are guaranteed an offer for this course. After submitting course application Application receipt sent by email and in user account Submit payment by the closing date Unpaid applications are NOT submitted to institutions Complete any applicable selection requirements E.g. personal statement, providing any documents requested by VTAC

Apply for SEAS and Scholarships Change preferences and update personal information Personal statement A statement for course selection officers to consider, completed online through the VTAC user account Writing prompts include your motivation for study, academic performance, and previous relevant work experience If not specified as a requirement by the course, selection officers are not obliged to consider the information provided Usually not required for current Year 12 applicants unless they have relevant work experience or it is a mandatory admission requirement of the course. Check course entry requirement. Four general questions plus one course specific statement for each preference The same statement is provided to all courses except the course specific statement Change of Preference After applying, you can change your course preferences free-of-charge as many times as you like while Change of Preference is open

Check the deadlines carefully prior to the start of each round The deadline for the new early December Round is 4pm, Saturday 14th December 2019 Get your preferences in the order you want by this date to maximise your chance of getting the offer you want This early round offer is released on Wednesday 18th December @ 2pm Change of preference will re-open from 4pm on this date until 4pm Friday 20 th December VTACs main course offering is 15th January 2020 where up to 80% of courses are filled. Students must have their preferences in order by the 4pm on the 20th December 2019 SEAS and Scholarships Special Entry Access Scheme (SEAS) SEAS is the special consideration program used by most institutions Filling out a single SEAS application will cover all of your eligible preferences Primarily for students who have suffered long-term disadvantage Except: Category 1 (Personal Information and Location) everyone should apply SEAS allows selection officers at institutions to grant special consideration for course entry to applicants.

Special Entry Access Scheme (SEAS) One application form covering special consideration for 27 institutions Does increase the selection rank of eligible applicants to compensate for disadvantage SEAS is not a separate quota or pool of places. Selection is still competitive. Consideration is applied in accordance with each institutions policy, so may be different between courses. SEAS does not exempt applicants from essential requirements and admission criteria, e.g. prerequisites

Institutions may refer to SEAS by other names, e.g. Access Melbourne, Access Monash The outcome of a SEAS application is confidential and not disclosed to the applicant. What can SEAS do? ATAR Offered a place? Mel 95.00 ATAR

Yes Geri 90.00 ATAR + subject adjustment = 95.00 rank Yes AJ 75.00 ATAR + SEAS + subject adjustment = 86.00 rank Yes

Victoria 85.00 ATAR Yes Emma 80.00 ATAR No Howie 70.00 ATAR No SEAS does not exempt you from completing

essential requirements and compulsory admission criteria. You must study course prerequisites, attend all interviews, sit any required tests, and submit all required folios and forms. SEAS is not a guaranteed entry scheme or reserved quota, but may allow you to gain entry to a course with a lower ATAR than otherwise The SEAS process Applications and supporting documentation are received at VTAC Impact statements and statements of support are assessed by the

VTAC SEAS panel Special consideration is applied by institutions for course entry Uploaded documentation is checked for legibility and approved. Applicant notified if uploaded documentation is rejected. Hardcopy documents, uploaded documents, and online statements of support are all attached to the SEAS application. The SEAS process Applications and supporting documentation are

received at VTAC Impact statements and statements of support are assessed by the VTAC SEAS panel Special consideration is applied by institutions for course entry Each participating institution has the choice to use the impact grading supplied by the VTAC panel, or to have

their own Access and Equity panel assess applications separately. The details of how an individual application has been assessed, and the amount of special consideration applied are kept confidential to protect the integrity of the process. All SEAS documents are held in the strictest confidence, and information provided can only ever be used to advantage an application. Who can apply for SEAS? Domestic Year 12 applicants Domestic non-Year 12 applicants NEW: Some international applicants: certain protection, bridging, or humanitarian temporary visa categories are now eligible SEAS Categories

1 Personal information and location 2 Disadvantaged financial background 3 Disability or medical condition 4 Difficult circumstances

Category 1 Personal Information and Location Consideration for circumstances based on information applicants have already provided (no documentation needed). Applying for Category 1 is as simple as giving permission and answering a simple question. All applicants should apply for this category. Category 1 includes:

Age Gender Living or school location Recognition as an Indigenous Australian Under-represented schools Non-English speaking background First in family to attend university Category 2 Disadvantaged financial background Education impacted by disadvantaged financial background, for example: Individual or family poverty Excessive financial obligations Economic hardship Not limited to applicants in receipt of Centrelink benefits. Applicants who are not in receipt of Centrelink benefits must submit an impact statement and a

statement of support Veterans Benefits made more prominent this year (no electronic confirmation available) Category 2 Evidence Impact statement 123456789A (applicants own CRN) OR OR Documentary evidence of benefit or FTB in immediate family

Statement of support Category 3 Disability or medical condition Educational disadvantage as a result of a disability or medical condition experienced by the applicant. Must provide an impact statement and a statement of support from a health practitioner that details the condition, its duration and impact. Important to start making appointments early to ensure statements of support are ready before the closing date. Impact statement Statement of support Category 4 Difficult Circumstances Education affected by family or life events Examples include:

Disruption to living situation Illness of a friend of family member Affected by death of relative/friend Natural disaster Bullying Issues associated with refugee circumstances Issues associated with gender identity Impact statement Statement of support Eligible refugee circumstances Passport OR Statement

of support Visa grant notice What to include in supporting statements Focus on the educational impact Both impact and supporting statements are in two sections: Description of circumstances (500 characters) Educational impact (1500 characters) Download our one-page fact sheet which can be provided to e.g. doctors for some background information about SEAS and what to include Three ways to provide SEAS documentation

Uploading Scanned documents can be uploaded via the VTAC account Hard copy Documents can be posted to VTAC by mail Online statements of support Direct entry of the statement using a link sent by email to the provider of the statement Online statements of support

Process: 1. Applicant enters providers name and email address 2. Provider receives an email with link, login name, and password 3. Provider completes statement 4. Applicant can log in to VTAC account and verify that one-time provider login details have

been used Online statements of support can be used for both SEAS and scholarships (if the applicant selects that option). Online statements of support checking if submitted Hard copy and scanned submissions Review scanned and uploaded documents after the upload is complete New: Applicants will be asked to review documents as part of the submission process Secure PDFs cannot be used and will appear as blank pages Review documents well before the closing date Most recent date of receipt for hard copy documents appears in the VTAC account New: combined upload option As long as both applications have been submitted, a student can now add a document to both SEAS and Scholarships with a single upload

Single upload SEAS supporting documents Scholarships supporting documents NEW: Advisory date for documentation verification For SEAS applications and documentation submitted prior to 27th September Any uploaded documents will be verified by VTAC staff and approved or rejected in advance of the SEAS closing date Any CRNs provided to VTAC which do not return

benefit information will be identified, and applicants notified Documents can still be submitted until the October closing date, but these may not be reviewed by VTAC staff until after the closing date (i.e. there is no opportunity to resubmit if a document is illegible etc.) SEAS Closes 11th October 2019 NEW: Combined deadline for SEAS and Scholarships There is now a single closing date for SEAS and Scholarships: 5pm, Friday 11th October 2019 Deadlines apply to both the application and all necessary supporting documentation Institutions have indicated that they will not consider the personal statement as a replacement for SEAS

Scholarships One VTAC Scholarship application, completed online, covers many different scholarships Students are automatically matched to eligible scholarships based on the information they have entered and the courses they have applied for Key messages for students: Scholarships are not just for academic high achievers All students should apply let the institution decide who they award scholarships too One VTAC scholarships application, many available scholarships Offers pre 19 Fe fere b nce ch clo ange

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app Augu lica st tion so pen Offer round timeline |||||||S | |U | |P| |P| |L| E | |M | |E| |N| |T| A | |R| |Y| | |O| |F| F| |E| |R| S ||||||| Your best chance of getting an offer is in Round 1 1

2 3 4 5 Offer advice From: VTAC 2pm Next day Enrolment instructions From: Institution Accept

Defer Reject Unless youre sure you dont want it Reject even as a back-up option. The offer process continues Higher preference courses. Automatically considered in future rounds. Offered course cant be removed but can be moved

Lower preferences. Not considered unless moved above offered course. If something went wrong Forgot to pay? Make a special late payment after Round 1. Youll be considered for courses from Round 2 onwards. Forgot to apply? Make a January application. Not all courses will be available; youll be considered from Round 2 onwards. Selection Selection process

Applications submitted Offers Applicants list a course as a preference on their VTAC application VTAC confirms minimum tertiary entrance requirements are met VTAC receives each courses rankings and conducts the offer process such that each applicant receives the highest possible offer Consideration Selection officers at institutions consider and rank applications

according to published criteria Any published adjustments are applied by selection officers Ranking applicants Selection rank ATAR 1 Mel 95.00 ATAR 2 Geri 90.00 ATAR

3 Victoria 85.00 ATAR 4 Emma 80.00 ATAR 5 6 AJ Howie

Mel 95.00 ATAR = 95.00 selection rank Geri 90.00 ATAR +subject adjustment = 94.00 selection rank 3 AJ 75.00 ATAR + SEAS + subject adjustment = 86.00 selection rank

4 Victoria 85.00 ATAR = 85.00 selection rank 5 Emma 80.00 ATAR = 80.00 selection rank 6 Howie

70.00 ATAR = 70.00 selection rank 1 2 75.00 ATAR 70.00 ATAR Publishing information (ATAR-based selection only) Selection rank ATAR 1 Mel 95.00 ATAR

2 Geri 90.00 ATAR 3 Victoria 85.00 ATAR 4 Emma 80.00 ATAR 5

6 AJ Howie Lowest ATAR to receive an offer Lowest selectio n rank to receive an offer Mel

95.00 ATAR = 95.00 selection rank Geri 90.00 ATAR +subject adjustment = 94.00 selection rank 3 AJ 75.00 ATAR + SEAS + subject adjustment = 86.00 selection rank 4

Victoria 85.00 ATAR = 85.00 selection rank 5 Emma 80.00 ATAR = 80.00 selection rank 6 Howie 70.00 ATAR = 70.00 selection rank

1 2 75.00 ATAR 70.00 ATAR ATAR profiles These are published for every course which uses the ATAR as part of selection Links to the ATAR profile are available from each relevant course entry The ATAR profiles are information about the previous selection period as a guide. They are not a cut-off or guarantee Guaranteed ATARs, if relevant to a course, are published in the course entry ATARs published in course entries

Minimum ATAR Published as a prerequisite; applicant must have this raw ATAR or higher to be eligible for the course. Minimum ATAR including adjustments Published in the admission criteria. Applicant must have a selection rank (ATAR + adjustments) at this level or higher to be eligible for the course Guaranteed ATAR Published in the course entry. Applicants with a raw ATAR at this level or higher are guaranteed an offer for this course. Student profile Published by institutions providing an overview of the enrolments Replaces the number of offers previously published as part of VTAC selection data Published for the whole institution and courses or groups of courses Link in the course entry

ATAR AND SCALING Scaling Why? Study scores received from the VCAA are a rank for that particular subject 30 is the average for every study, regardless of how competitive the cohort How? By looking at the students undertaking the study this year, and their performance in their other studies For what? Scaled scores are used only for the calculation of the ATAR Prerequisites and subject adjustments are based on raw study scores The scaling process Results for all Chemistry students in Victoria:

Chemistry Raw study score average: 30 English 31.35 Music Performance 36.62 Further Mathematics 33.45 Chemistry Psychology

28.51 Scaled study score average: 32.75 Politics 34.11 Biology 33.72 Etc. 31.52 Average for all studies

32.75 Scaling: specific groups Languages Includes a +5 bonus at the scaled mean Already included in the published scaling report Mathematics Scaled normally and also against the other mathematics subjects The higher of the two results is used Composition of the aggregate

Highest eligible English group subject Next highest eligible subject The Primary 4 subjects (required to receive an ATAR) Next highest eligible subject Next highest eligible subject 10% of next highest (or other increment) 10% of next highest (or other increment) Increments (only if available) Calculating the ATAR Group restrictions

1 At least one English group subject is required in the primary four 2 A maximum of two subjects from the same group can be used in the primary four 3 A maximum of three subjects from the same group can be used in the ATAR overall VET studies in the ATAR Scored VCE VET

Can be used anywhere in the ATAR. Scaled like all other studies. Unscored VCE VET Can only contribute as an increment (10% of the average/minimum of the Primary 4). If this increment leads to a higher ATAR, it can be used ahead of another scored subject. VFE Block Credit

Can only contribute as an increment, and only where there are fewer than six VCE or VCE VET studies available Access to the ATAR and VCE Results Online Free online access at Registration required VCAA student number Results app Free download of joint VCAA/VTAC results app ATAR also available in the VTAC app Mail

Paid VTAC applicants will receive a printed ATAR statement Password To Do List ` A. Complete > My Future Pathways document B. Attend Tertiary Open Days C. Complete VTAC Registration before Monday 19th August 2019, record VTAC ID on your phone - enabling access to your VTAC account D. Connect with VTAC on socials for timely reminders & tips E. Book 1st Pathways interview during a Private Study period F. Use Coursearch to research courses of interest & create a shortlist G. 1st Pathways interview - complete one VTAC Application with 8 preferences including 1 Pathways preference. Or TAFE direct entry application

H. Pay $39 VTAC application fee & book 2nd Pathways interview during PST I. 2nd Pathways interview - SEAS, Scholarship applications, auditions, interviews, CASper, pre-selection kits, TAFE direct entry applications J. Collect supporting documents for SEAS/Scholarship & upload to VTAC. Complete any outstanding requirements for course consideration including Tax File Number application for HECS/HELP loans

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