Before You Begin

Before You Begin

Electronic Theses and Dissertations Workshop Tom McConnell, Associate Dean The Graduate School Joseph Thomas, Copyright Officer Academic Library Services Formatting Manuscript http:// e-Page.cfm

Manual of Basic Formatting Requirementsrequired sections and order One inch margins No page number on first page of each section IRB/IACUC Permission Letters in Appendices Regardless of style manual used, format prefatory pages per instructions in Manual Times New Roman or Arial 10-12 point font

File size- limited to 1000 MB or submit on a CD Embed fonts Prior to Beginning the Submission Process Decide upon publishing agreement and any restrictions in consultation with adviser Determine departments preference for paper copy, CD or E-copy Save your signature page with committee member signatures & your signed ECU Nonexclusive Distribution License to your computer as PDF documents (for later uploading to submission site) To submit, go to:

NON-EXCLUSIVE DISTRIBUTION LICENSE The undersigned (the Author) hereby grants to East Carolina University (ECU) the non-exclusive right to reproduce, distribute, display, and, transmit, in whole or in part, the authors thesis or dissertation (the Work) in such tangible electronic formats as may be in existence now or developed in the future, including, but not limited to, electronic distribution and display of the Work via the World Wide Web. The Author further grants to ECU the right to retain one or more copies of the Work, in any format, whether electronic or hardcopy, for nonprofit educational use and archival purposes. The Author retains all copyright rights in the Work and nothing herein shall be construed as an assignment of the Authors copyright rights in the Work to ECU. The Author represents and warrants that the Work is his/her original work and that he/she has the legal right to grant this license to East Carolina University. The Author further represents and warrants that the Work does not contain any libelous, defamatory, or unlawful material and that the work does not infringe upon or violate any third-partys copyright, patent, or other proprietary right. If the Work contains content for which the Author does not own the copyright, the Author represents and warrants

that he/she has obtained all necessary permissions from the copyright holder to use the content. The Author further represents and warrants that he/she has obtained all necessary rights to permit ECU to reproduce and distribute third party materials contained in any part of the Work. The Author shall clearly identify and acknowledge such third party content in the Work. ECU may elect not to distribute and/or publish the Work for any reason, including for a determination that all necessary rights of third parties have not been secured by the Author. The Author hereby agrees to indemnify, hold harmless, and release ECU and all of its officers, officials, administrators, agents and employees from and against all third party claims of damages, demands, actions, or causes of actions, which arise from or are in any way connected to this Agreement and/or the Work as submitted for publication. If the Work was sponsored or supported by any entity or organization external to ECU (the Sponsor), the Author represents and warrants that he/she has complied with all requirements of the Sponsor for the Work (such as a right of review of the Work prior to its publication or other contractual obligation with the Sponsor). East Carolina will use reasonable efforts to ensure that the Authors name remains clearly associated with the submission and that no alterations of the content are made. I agree to the terms of the Non-Exclusive Distribution License. ________________________________

_________________ Author Signature Date ________________________________ Print Name ___________________________________________________________ Title of Work I have consulted with my thesis or dissertation adviser (__Yes __No) concerning potential intellectual property and/ or prior publication issues related to the electronic distribution of my Work as verified by the signature below. ________________________________________________ Acknowledgment of Thesis or Dissertation Adviser Publishing Decisions Work displayed in two databases:

o ECUs Institutional Repository-The Scholarship o ProQuest Subscription Database or Open Database Two publishing agreements: o ECU Institutional Repository (ECU IR) o ProQuest Database Publishing agreements state how your work will be displayed and when: o Open Access: full-text available to everyone for free or Limited access (Traditional/Campus Access)

o Immediate access or delayed access (embargo) ECU IR and ProQuest: Immediate or Delayed Access You can choose to release your work immediately, or you can delay release. If you delay release, be sure to select the same time period on both agreements. Your choices : -Six months -One year -Two years At conclusion of the embargo period, you may

request an extension if needed. Reasons to Delay Access Patent pending or patentable rights in the work Funding source restricts immediate access Youre planning to submit the work to a journal

that considers a thesis/dissertation to be a prior publication Youre planning to publish it as a monograph without significant changes Your T/D adviser, committee chair, etc. advises you to delay access (with good cause, see above) Creative works (publishing concerns, see above) Journal Policies Many journals accept articles even though the work previously appeared in a T/D Elsevier: e.g., Advances in Applied Mathematics, Cognitive Psychology: Submission of an article implies that the work described has not been

published previously (except in the form of an abstract or as part of a published lecture or academic thesis) Springer: e.g., Fisheries Science: Submission implies: that the work described has not been published before (except in form of a thesis) Check the journals Instructions for Authors !! ECU Institutional Repository: Open or Campus Access Open

Access- the entire work will be available for viewing and downloading worldwide for free. Campus Access - access will be limited to current ECU faculty, students and staff (authenticated by PirateID). Unable to access after you graduate and no longer have active PirateID. ECUs Non-Exclusive Distribution Agreement

In addition to the unrestricted display of the bibliographic information and the abstract, I agree that the Work will be available in ECUs Institutional Repository* with the following status: Part A: (STEP 1) Check the option below that corresponds to WHEN you want your work to be released for viewing in the Institutional Repository. (Select one) ______I want my work to be available IMMEDIATELY according to my publishing choice in Part B. OR ______ I would like access to the full text of my work and any supplementary material TO BE DELAYED for the period of time indicated below. At the end of the embargo, I want my work released according to my publishing choice in Part B. ______ 6 month embargo ______ 1 year embargo ______ 2 year embargo

Electronic Distribution Options: Part B: (Step 2) Check the option that corresponds to how you want your work displayed: OPEN ACCESS OR CAMPUS ACCESS ONLY: ________1. OPEN ACCESS: Release the entire Work for worldwide access via the internet on the scheduled indicated in Part A. OR ________2. RESTRICTED CAMPUS ACCESS ONLY: Display the entire Work for access only by ECU faculty, students, and staff (access authenticated by valid PirateID) on the schedule indicated in Part A. I understand that with this option I will be unable to view my work in the Institutional Repository once I graduate from ECU and no longer have an

active Pirate ID. ProQuest :Traditional or Open Access Options Traditional No cost to student Student receives royalties

when ProQuest sells copies (10% of net revenue from sale) Work is included in ProQuest subscription database-available only to academic subscribers Abstract/metadata displayed Full-text available for a fee Open Access

Full text available to anyone with Internet access Student pays $95 Student does not receive any royalties Work is included in PQDT Open database Note: If you choose Open Access in the ECU ScholarShip, you will receive

the benefits of ProQuests OA (greater visibility, picked up by search engines, free preservation, stable URL) at no charge. Step 1: Verify Your Information Step 1: Verify Your Information Step 2: License Agreement

East Carolina University NonExclusive Distribution License Step 2: License Agreement UMI Publication Part 1 Step 2:

License Agreement UMI Publication Part 2 Step 3: Document Informatio n Step 3: Document Informatio n

Your Committee Step 3: Document Informatio n Publishing Options Step 4: Upload Your Files

Step 4: Upload Your Files Select from the drop down to individually upload Supplemental Files, Scanned Committee Signatures, or Signed Scanned License. Step 5: Confirm

and Submit Errors will appear here Check Information Part 1 Step 5: Confirm and Submit Part 2

Other Options for Ordering Bound Copies of Your Thesis/Dissertation In-Office Processing

Email confirmation of receipt of manuscript Allow one week for format review If formatting revisions are needed , you will be notified via email of specific revisions Final email notice indicating manuscript has been accepted Notification sent to Registrars Office and your committee chair Upon verification of your graduation, manuscript

sent to ProQuest and Joyner Library What is Copyright? Bundle of property rights to a creative work, including rights to: Reproduce Make derivative works e.g. movies and plays based on a novel Distribute Perform publicly Display publicly Transmit digitally

Copyright Duration Personal Authors & Joint-Authors life of author(s) + 70 years OR until you sign it away Corporate Authors 95 years after publication - OR (the lesser of) 120 years after creation Duration has changed over time

29 Two Sides of Copyright You most often own the copyright in your work. ECU and/or grant agencies might own the rights. Joint authorship The owner controls

how a work is used and by whom. You often use someone elses works. Your use must be permitted to be legal. By law public domain fair use By the owner directly

By the owners agent Your Copyright Copyright privileges vest immediately upon creation of your work in fixed, tangible form. No notice or registration is required. Registration is required before you can file an infringement lawsuit or receive statutory

damages or attorneys fees. Registration also ensures that the facts of the copyright are on the public record Registering Your Copyright You can register your copyright online with the U.S. Copyright Office for $35. Online form: For more information, see U.S. Copyright Office FAQs:

Copyright Page Whether or not you register, you should include a copyright notice on your thesis or dissertation. Appears after title page Examples Copyright 2011, Jan Student 2011, Jan Student This identifies the work as yours and declares your intention to exercise your legal rights.

Some Examples of Fair Use Research and scholarship e.g. quoting a short passage or using images in a scholarly, scientific, or technical work for illustration or clarification of the author's observations Criticism and comment e.g. quoting or excerpting a work in a review or criticism for purposes of illustration or comment News reporting- e.g. summarizing an address or article, with brief quotations, in a news report Extensive Use of These Materials

May Trigger a Fair Use Analysis Images, illustrations and artwork Long quotations (paragraphs) Poetry and music lyrics Dialog from a play or novel Diagrams Copies of test instruments and surveys Unpublished materials Conducting a Fair Use Analysis Complete a fair use worksheet. Purpose of the use Nature of the work

Amount of the work used Effect of the use on the market Keep a copy of the worksheet to show good faith effort to comply with the law. Requesting Permission If beyond fair use, you must ask permission. Who the owner is can be complicated.

Books: often the author owns the copyright Articles: often the publisher owns the copyright Images: varies images in books and journals are frequently not owned by the authors or publishers of the books or journals Music, Movies, etc.: sometimes multiple owners Request permission in writing. State what you want to use & that it is for inclusion in a T/ D that will be posted in an IR & in ProQuest Permissions

Allow time for copyright owners to respond. usually days or weeks; sometimes longer For permission, you might have to complete forms or a contract pay copyright royalties agree to certain methods of citation agree to restrictions on the use of the material If your request is denied (or you cant comply), you can reference the work instead of including it search for other related material to include

What About Your Own Previously Published Materials? Did you transfer/assign your copyright to the journal, editor, or publisher? Doing so was/is the standard practice with many. Read your publication agreement, check the sites website, or contact the journal directly Many publishers do allow reuse in T/Ds, but not all. Some require acknowledgement of the prior publication, so youll cite yourself.

Some might require payment or significant changes to the document. If You Havent Published Yet Investigate the journals in your field. Find out if republishing content is permitted. Tell the journal your intention is to republish the work or to include a revision in your thesis/dissertation. Make sure you retain your rights to your work. You can:

Negotiate the publishing agreement Publish under a license Add an Author Addendum Copyright Officer Services Advice on fair use & consultations TAs: Class handouts, showing media, course reserves, etc. Assistance with obtaining any needed permissions

Help understanding publisher agreements/licenses Determine ECUs potential ownership of your works Presentations for classes, offices, and groups

Referral to legal resources or a University Attorney Questions? Contact us: Tom McConnell: [email protected] /252-328-5792 Joseph Thomas: [email protected] /252-737-2728 [email protected] or 800-521-0600 Ext. 7020 Link

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