Business Mail Overview - Royal Mail Technical

Business Mail Overview - Royal Mail Technical

Royal Mail Business Mail 1st Class Royal Mail Business Mail Overview Definition Business Mail 1st Class and Business Mail will typically contain general correspondence and items of a personalised nature for transactional, contractual or relationship purposes. Generally they are for mailings that do not qualify for Advertising Mail , Sustainable Advertising Mail or Publishing Mail . Business Mail 1st Class is for urgent general correspondence including bills / statements that require a next working day delivery Business Mail is for general correspondence including

bills / statements 2 Product specification Sortation options Unsorted with no additional options Unsorted Machine-readable; Optical Character Reference (OCR), Mailmark Barcode Machine-readable Advanced Sorted Low Sort OCR

Low Sort Mailmark High Sort 4 Delivery speed Unsorted options 1st Class delivery aim of next working day 2nd Class delivery aim within three working days after posting Sorted options 1st Class delivery aim of next working day 2nd Class

delivery aim within two working days after posting Economy (sorted only) Delivery aim within four working days after posting 5 Formats Unsorted letter large letter Sorted letter large letter 6

Formats Max 240mm Large letter machine readable Large Letter Letter Max 5mm thick

Max 165mm Max 250mm Max 353mm Max 245mm Max 25mm thick Max

10mm thick Max 345mm Weight Bands Weight Bands Weight Bands 0 - 100g Fixed Price Fixed Price 0 - 100g Fixed Price 0 - 100g Fixed Price 101 - 250g Fixed Price 101 - 250g

251 - 750g 251 - 750g (in steps of 1g from (in steps of 1g from 251gms) 251gms) 7 Volumes minimum posting Unsorted 500 letters or 250 large letters Unsorted Advanced 250 letters Sorted

4,000 letters or 1,000 large letters 8 Address and postcode accuracy Unsorted minimum 90% address & postcode accuracy Advanced: minimum level of discount dependant on address & postcode accuracy to Postal Address File (PAF) Sorted: Minimum 90% address & postcode accuracy 9

Product sortation The Royal Mail Selection Files Low Sort: machine-readable Sort to 86 selections OCR & Mailmark for letters and large letters High Sort: manual Sort to 1529 Direct selections and/or 86 Residue selections Minimum items per direct selection (sortation discount) 50 letters 10 large letters Sortation criteria Low Sort

one level of sortation * if trays are to be used then an average number of items across all selections mailed to in that posting must be a minimum of 100 letter or 25 large letters if this cannot be achieved then bags must be used Selection minimum postcode & Minimum s address accuracy volume* level OCR Mailmark 86

86 (trays) Minimu m volume (bags) (inc DPS) 90% 100 letters 1 90%

25 large letters 100 letters 1 25 large letters Sortation criteria High Sort Two levels of sortation available Presentation*: if trays are to be used then an average number of items across all selections mailed to in that posting must be a minimum of 100 letter or 25 large letters if this cannot be achieved then bags must be used

Pricing: Minimum of 50 letters required for a Direct discount Minimum of 10 large letters required for a Direct discount Selectionsminimum postcode & address accuracy level Residue 86 Direct 1529 90%

Presentation - Pricing Minimum Minimum volume* no of items (trays) 100 letters 1 25 large letters 100 letters 50 letters 25 large letters 10 large Consolidation

Combining separate clients postings into a single posting Single set of direct selections Single set of residue selections Single computer Single line listing Consolidators Post Paid Indicia number Consolidators account number

planning report 14 Product presentation Mailpiece design Payment channel Post Paid Indicia (PPI) and stamps - sorted options PPI and meter unsorted options Service indicator PPI 1, 2 or M Return address Standard selection code (SSC)

Optional for High Sort and Low Sort Design constraints OCR & Mailmark 16 Presentation options - unsorted Option A FACE & BUNDLE SECURELY BAG & LABEL Option B

FACE CORRECTLY TRAY & LABEL Option C IF OVER 10mm THICK, DO NOT BUNDLE BAG YORK YORK

ALP YORK 17 Presentation options - sorted Option A Option B SORT SORT FACE & BUNDLE SECURELY

FACE CORRECTLY BAG & LABEL TRAY & LABEL Option C CAGE CAGE SORT

SORT IF OVER 10mm THICK AND MIN OF 200 ITEMS PER SELECTION, DO NOT BUNDLE BAG CAGE Option D FACE & BUNDLE SECURELY

ALP CAGE 18 Containers Unsorted trays for letters trays for large letters up to 10mm in thickness bags or Auto Levelling Parcel containers (ALP)s for large letters over 10mm Sorted trays* or bags for letters trays* or bags for large letters up to 10mm in thickness bags or ALPs * * for large letters over 10mm

large letters or High Sort letters may be unbagged *you need an average of 100 letters or 25 large letters across all selections mailed to, if you cannot meet this then use bags * * only with pre-agreement Presentation - summary Trays mandatory for all machine-readable unsorted postings not permitted for large letters over 10mm for sorted postings - can only be used if there is an average number of items per selection across all selections being mailed to 100 Letters 25 Large Letters if you cannot meet this requirement then you must use bags this criteria will not apply to International Bags

permitted for all sorted products ALPS machine-readable Large Letters over 10mm thick Segregated Bundles permitted as current including for Low Sort Large Letters, not Low Sort Letters Unwrapped permitted for High Sort Direct Selections, you will need to meet machine readable unwrapped specifications for Low Sort Payment & pricing Payment All PPI indicia remain the same i.e. 1st 2nd and M (for economy mailings) indicating service speed

and including the Delivered by Royal Mail logo Posting cheques are only allowed for Business Mail with no additional options (previously known as STL) Meters are no longer permitted for any of the sorted product options Stamps are still permitted for sorted products & P3484 must accompany the posting Volume Related Discounts will now be allowed on some Residue sort products Payment indicia 23 Discounts Machine-readability

letters & large letters Sorted options and non-sorted options Advanced option Sortation Directs & Residues Volume Related Discounts Low Sort Directs & Residues High Sort unsorted 24 Volume Related Discounts Residue Residue VRDs do apply to: Business Mail 1st Class with High Sort options

Business Mail with High Sort options 25 Other account offerings which are not related to Business Mail, Advertising Mail or Publishing Mail other Account product offerings 1st and 2nd Class (VAT exempt) BPL Online Business Account (OBA) product code 1st Class and 2nd Class No volume requirements No additional options No Volume Related Discounts available

No options for sorting No mail machine-readable options Presentation trays or bags permitted No sortation PPI 1st or 2nd Class indicia as current including Delivered by Royal Mail Compensation as currently available for stamps and meters NB: Do not use BM Advanced envelopes for the VAT exempt product offering IN SUMMARY.

28 Options available Business Mail with no options Business Mail with sortation Business Mail with machine-readable options Formats letters large letters Machine readability letters OCR and Mailmark Barcode large letters OCR and Mailmark Barcode 29

Royal Mail Support Account handler Product literature User Guide Royal Mail Technical helpline 0207 371 6957 Technical Consultant - Mark Pearce 07801 777 503 30 Questions? 31

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