Effective Business Communication - University of Oklahoma
Effective Business Communication The structure of effective Presentations and Reports. Communication Checklist How do you construct an effective presentation or report? Who is your audience? What are they interested in?
What do you want them to remember? Example: Audience for Field Project Report Sections Section Executive Summary
Audience Senior Manager /Sponsor Introduction Part Ia. Organizational Justification Part Ib. Current System Analysis Sponsor Client
Part II. Proposed System Requirements User Part III. Alternatives evaluation and recommendation Part IV. Design/Purchase Specifications Client
Part V. Implementation and Support Appendix A. Signed statement of work. IT Operations / User Client / Manager Appendix B and following IT Specialist
Key points Introduction and summary for each chapter. Direct, simple sentences. Short paragraphs. White space, bullets and graphics. Tables and figures stand on their own. Text stands on its own. There is nothing too obvious to say.
Components of an Effective Presentation Purpose Format Data Conclusion So What Restate Tag Ending
PURPOSE: Define task. "The purpose of this presentation is ... Describe what the original problem was and what you were asked to do. FORMAT: What is the presentation going to do?
"This presentation recommends o ... o ... " Tell them what you are going to say. This is the agenda. Effective presentations use this to outline the critical things that will be covered, not copy the grading sheets. DATA:
Information and data about the problem. "You should note the following facts in support of these recommendations... This is background. Spend only the time here that you absolutely need. CONCLUSION: What does the data tell you? "The conclusions to be drawn from these
facts are ..." This is the setup, not the final conclusion. SO WHAT: What should the audience do? "This means that we must ..." What do these recommendations mean to the audience? This is the part of the presentation that your audience cares
most about. Try to spend most of your time here. RESTATE: Summarize, preferably in action terms. "In summary ... Wrap up the meeting. Repeat your critical points. List any action items. Indicate what happens next.
Thank your clients. TAG ENDING: Verbal hook for your audience. "In one sentence we say ..." This is generally not done in formal written communication. It is very important in oral presentations. Presentation Keys
Time the sections. Focus on So What? Customize the presentation with logos or names for your audience. Use graphics effectively. Graphics stick in peoples mind, but too much is clutter. Use motion sparingly and sound never. Rehearse. Try to use the same equipment and room you will use.
Read any kind of E-book. ... Pebble. TumbleBooks. Starfall - free. Apple App store -Just Me and My Dad. Raz Kids. ... full of videos, music, and point-and-click games. Reading resembles a social-networking environment with instant interact with the publisher,...
Find my FMP concept: genre, target audience, what the feature articles include, interactive pieces I will produce and the name of the magazine. (production Research) Create a presentation of the FMP concept. This worked out well and all of the...
England and other European nations could begin colonies in North America because it was now safe to sail the waters. Mercantilism 8.2.spi.4. recognize the economic activities of early America Jamestown (8.5.spi.7. recognize the historical impacts of European settlement in North...
ZeroMQ is a embeddable library for creating custom messaging solutions for applications. Provides sockets that can be used to do inter-process, intra-process, TCP multicast messaging. The sockets can be connected 1 to 1, N to N with patterns like fan-out,...
The Kingdom of Songhai Cultural Diffusion Monotheism Trans-Saharan Trade The Fall of Songhai The Kingdom of Songhai In 1464, the people of Songhai captured Timbuktu. The people of Songhai seized control of the profitable Trans-Saharan trade. The West African Kingdom...
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