Email Writing Exercises - face.edu

Email Writing Exercises - face.edu

e g a ss S ent x o Box b n I Sub jec t

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a a c N h r m e s e U s nt s e R r ep

d d ly A l i R a e ply m E d All n e Cc S

e v i e Bc c c e R F s or w e l i Compose F ard h

Co c a n m tac Att a p S ts New Email What is Email? Email = Electronic Mail With email, people can send and receive messages over the internet. Once an email is sent, you cannot stop it or

take it back. So be careful what you write in an email! Good grammar, spelling, and punctuation are important in emails. Roral/FACE/VESL Computer Lab Email Email Vocabulary Compose= To create a new email New Email= To create a new email Subject= What the email is about Inbox= The mailbox where emails go when you receive them Sent Box= The mailbox where your sent emails go Send= To send an email Receive= To receive an email Delete= To delete an email Spam= Junk email Attach Files= To attach a document or photo to an email by searching for the document or photo on your computer

Attachment= A document or photo that is attached to an email Cc= Carbon copy Bcc= Blind carbon copy Reply= Reply to the sender Reply All= Reply to everyone Forward= Send email to someone else Contacts= People in your address book What Do You Use Email For?

Sending and receiving messages Sending and receiving photos Auto-bill pay Appointments Track shopping orders Track shipments Contracts Bills or invoices Schoolwork Roral/FACE/VESL Computer Lab Email Suspicious Emails If you do not know the sender, dont open the email. Do not click on any attachments! If you open a suspicious email, do not click on any links! If the email asks for any personal information, do not

enter it. Do not reply to the email. Delete the email immediately! If there is a phone number in the email, do not call it! Look for grammar, spelling, and punctuation mistakes. Roral/FACE/VESL Computer Lab Email Suspicious Email #1 Roral/FACE/VESL Computer Lab Email Suspicious Email #2 Roral/FACE/VESL Computer Lab Email Suspicious Email #3

Roral/FACE/VESL Computer Lab Email 3 Parts of an Email Address The First Part is the User Name mlee rbrown susansmith HRmanager The Second Part is the @ Sign [email protected] [email protected]

[email protected] [email protected] The Third Part is the ISP Name (Internet Service Provider) [email protected] [email protected] [email protected] [email protected] Salutations- How to Start Writing and Email

Dear Mr./ Dear Mrs./ Dear Ms./ Dear Miss Hello Mr. Brown, Dear Mary, Hi Mary, Hey Mary, Roral/FACE/VESL Computer Lab Email Signing Off- How to Finish an Email Sincerely yours, Best wishes,

See you soon, I look forward to hearing from you, Thank you, Thanks, Roral/FACE/VESL Computer Lab Email Parts of an Email Email Address Subject of Email Salutation Signing Off [email protected] Meeting

Hi Mary, I can meet with you tomorrow at 10:00 in my office. Please let me know if that time is ok. See you at work, Susan Send Roral/FACE/VESL Computer Lab Email Body of Email (Message) Attaching Documents I attached ___________________________. Ive attached _________________________. Please see the attached ________________.

What can you attach to an email? Word Documents PowerPoints Excel Spreadsheets Photos Roral/FACE/VESL Computer Lab Email Attaching a Document [email protected] Meeting Attachment Hi Mary, I can meet with you tomorrow at 10:00 in my office. I attached the meeting agenda. Please let me know if that time is ok.

See you at work, Susan Click here one time to insert attachment Roral/FACE/VESL Computer Lab Email Should You Use Emojis in Emails? Emojis are okay to use in emails to family and friends. Emojis are not okay to use in work emails. Roral/FACE/VESL Computer Lab Email Sending Emails Opening phrases

Closing Phrases Thank you for your email. Thank you for contacting me. This email is a follow up to our phone conversation. Please contact me again if you need any more information. Let me know if you have any questions. I look forward to hearing from you. See you at work.

Take care. Roral/FACE/VESL Computer Lab Email Reason for Writing This email is to _______________________________. I am writing to _______________________________. Could you please _____________________________?

Would you please _____________________________? Please email me ______________________________. Just a reminder _______________________________. Unfortunately ________________________________. Im sorry but ________________________________. I apologize for ________________________________. Roral/FACE/VESL Computer Lab Email Email Hi Mary, Just a quick note to confirm that Im coming to San Francisco on May 5, and Ill stay there until May 7. I hope we can meet to discuss our project for next year. Please let me know when it would be a good time to meet. See you soon, Joe Roral/FACE/VESL Computer Lab Email

Email Writing Practice Write two e-mails on separate sheets of paper. The first email is to your teacher to tell her you will be absent from school. Remember to include the days you will be absent, the reason you will be absent, and when you will return. Remember to use an appropriate salutation and closing. The second email is to your friend to ask her if she would like to meet for dinner after work. Remember to include the day, date, time, and name of the restaurant. Remember to use an appropriate salutation and closing. Roral/FACE/VESL Computer Lab Email Work with a partner. Share your emails with your partner. Your partner needs to reply to your emails.

Roral/FACE/VESL Computer Lab Email

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