Management Sciences New Graduate Student Orientation

Management Sciences New Graduate Student Orientation

Management Sciences New Graduate Student Orientation Fall 2018 Welcome! Welcome and Introductions (Qi-Ming He) Policies and Grievances, Academic Integrity, Academic Discipline (Erin Nearing) Health and Safety requirements (Dayna Chan) MMSc Degree Requirements and Information (Kimberly Dunne) Coop & GDDA Programs (Kimberly Dunne) MASc & PhD Degree Requirements and Information (Qi-Ming He) Teaching Assistantships, Scholarships, and Awards (Qi-Ming He) 2 2

MSCI Faculty by Theme Areas Applied Operations Research (AOR) Jim Bookbinder Stan Dimitrov Samir Elhedhli Fatih Safa Erenay Fatma Gzara Qi-Ming He Beth Jewkes Houra Mahmoudzadeh Hossein Abouee Mehrizi Sibel Alumur Alev Information Systems (IS) Lukasz Golab

Stan Dimitrov Mark Hancock Ken McKay Mark Smucker Olga Vechtomova Oliver Schneider Management of Technology (MOT) Brian Cozzarin Rob Duimering Bon Koo Jatin Nathwani Selcuk Onay Frank Safayeni Kejia Zhu

More details and a breakdown of the specializations can be found at: 3 Department Faculty Contacts Department Chair Prof. Qi-Ming He Acting Associate Chair, Graduate studies (September 1, 2018 December 31, 2018) Prof. Frank Safayeni Associate Chair, Graduate studies (January 1, 2019 December 31, 2020)

Prof. Rob Duimering Associate Chair, Undergraduate studies Prof. Mark Smucker 4 Department Administrative Contacts Administrative Officer Wendy Fleming, [email protected], CPH 4317 Responsible for: Department management for fiscal accounts, administrative staff, facilities, equipment and administrative support for teaching and research Graduate Studies Administrator MASc & PhD Lisa Hendel, [email protected], CPH 4370 Responsible for: MASc/PhD programs (admissions, advising, MASc co-op),scholarships, awards Graduate Studies Administrator MMSc Programs

Kim Dunne, [email protected], CPH 4371 Responsible for: MMSc programs (admissions, advising, GDDA, MMSc co-op) Departmental Secretary Kathy Tytko, [email protected], CPH 4309 Responsible for: Teaching Assistantships(TAs) Office allocation & assigning of keys 5 Department Contacts Computer Systems Administrator Vu Huynh, [email protected], CPH 4318 Secretary to the Chair Gini Kennings, [email protected], CPH 4313 Undergraduate Studies Administrative Coordinator Shelley Vossen, [email protected], CPH 4331

Dept. Scheduler & Special Projects Assistant Ian Taylor, [email protected], CPH 4314 6 Computing user information For all computing support, start with the department Systems Administrator, Vu Huynh (CPH 4318) Vu can help you with the Faculty of Engineering Computing Windows Account (Waterloo Nexus Network) Engineering Printing Account Email Accounts Web Page Account Unix Account 7

Graduate students email list UW administrative offices will use your email account It is your responsibility to read your emails on a regular basis and meet deadlines as required Vu Huynh ([email protected]) for more information. 8 Other Department Services Office space, Mailboxes & Photocopiers The Health and Safety Training Module must be completed before you receive a key permit. Kathy Tytko is responsible for assigning office space to MASc/PhD students. Student mailboxes and the TA Photocopier are located in CPH

4312. For access to the TA Printer and Copier, contact Kathy Tytko in the main office (CPH 4309). 9 Department common areas Common areas Conference room (CPH 3623) Booked through Ian Taylor Seminar room (CPH 3646) Booked through Ian Taylor Graduate classroom and seminar room (CPH 4335) Student areas TA Meeting Room (CPH 4361) MSCI Graduate student lounge (CPH 3608)

Contact Kathy for key permit to access the above rooms Engineering Resource Room (E3-1101) Available to Engineering course work graduate students only. Please contact Kimberly Dunne for the combination code. Policies and Grievances Academic Integrity Academic Discipline Orientation Fall 2018 Erin Nearing Management Sciences MSCI Health & Safety Requirements Dayna Chan Fall 2018 MSCI HEALTH & Safety Requirements

The department is required to ensure all Members of the Management Sciences Department have been provided with a Health & Safety Manual and have completed the required modules. 13 Emergency Contacts List of the emergency contacts page 2 of Manual. First Aid Trained in Department Wendy Fleming (CPH 4317), Ian Taylor (CPH 4314) and Dayna Chan (CPH 1324A).

First Aid Kit and Poster Locations in Department CPH 1324 and CPH 4312. Any injuries should be reported to Wendy Fleming or Dayna Chan. 14 Fire/Evacuation Emergency Procedures Page 6 8 When you hear a fire alarm you are required to leave the building by the nearest exit. Stop all activity, shut down any experiments. Do not return until further instructions are received.

What to do if a violent situation happens on campus? Get out if you can Hide if necessary Fight if you have to Call 911 15 Mandatory Safety Training A UW Userid and password are required to access the modules

on-line training module - S01001 Employee Safety Orientation on-line training module - S01081 Workplace Violence Awareness on-line training module - S02017 WHMIS 2015 (this online course is available by self-registering on LEARN. Complete the Health & Safety Acknowledgement form and return to Wendy Fleming (CPH 4317). 16 General Health & Safety Working Alone Inform your supervisor and/or friend, family member that you will be working on-campus during non-business hours. Work with your door closed and locked Have your cell phone near by in case of an emergency

Wearing Scented Products Be sensitive to others around you and try to avoid wearing scented products when interacting with others Smoking is not permitted in any University building or within 10 metres of all buildings. 17 MMSC LEARN MMSc Degree Requirements Co-op Program GDDA

Dropping and Adding Courses Orientation Fall 2018 Kimberly Dunne Failure in courses applies to MMSc, MASc & PhD A grade below 65% is considered a fail A failed course will count in your overall GPA, but will not count towards the required number of courses A failed core course must be repeated A failed elective course must be replaced If a student fails the same course twice, or has more than one other failed course on their record they will not be able to meet the degree requirements and will be required to withdraw from the program 19

MMSC Online Community Student Portal Waterloo LEARN MMSC Online Community Term by term updates/notices Calendar of deadlines & events 20 MMSc Degree Requirements Regular Co-op

GDDA 8 courses (minimum) 8 courses (minimum) 8 courses (minimum) 3 academic terms (1yr) 5 terms (2yrs) 3 academic terms (1yr) 4 MMSc core courses 4 MMSc core courses

4 MMSc core courses + 4 electives +4 electives + MSCI 718, 719, 723 +2 work terms + 1 department approved elective 4 MMSc Core Courses: MSCI 603 (or MSCI 634), MSCI 605, MSCI 607, MSCI 609 Students must maintain an overall average of at least 73% each term With no more than two failed courses overall Courses outside of Management Sciences:

Maximum of one (1) course can be taken outside of the department, including approved Ontario Visiting Graduate Student (OVGS) Must be approved by the Associate Chair for Graduate studies prior to enrolment to be counted as your fourth elective. If you are an MMSc student and not sure if you want to attempt the GDDA or are interested in the Co-op options, take some time and come see Kim Dunne (CPH 4371) Co-op program (Information Session will be held in November) Application requirements Application deadline: December 1st Minimum of 85% in the first academic term in Management Sciences A good command of English Program requirements Complete work term (WT) reports for each term MMSc/Co-op Sequence (2 wktms: Must start with Academic and finish on Academic)

Fall Winter MSCI603 MSCI607 MSCI605 Elective#1 MSCI609 Elective#2 Spring Workterm

Fall Workterm Winter Elective#3 Elective#4 22 Graduate Diploma in Data Analytics (GDDA) The GDDA is not a set of additional courses you are expected to complete. It is a set of data analytic courses the department put together that equal Graduate Diploma Data Analytics. They are a package of electives to be taken in the regular MMSc degree course selection. Completed successfully, they will have earned you a Graduate Diploma in Data Analytics. Students must complete the four GDDA courses successfully in order to earn the GDDA

The fourth course is a selection made by the student and must be approved by the Associate Chair for Graduate Studies MMSc/ GDDA Fall Winter Spring MSCI603 MSCI607 MSCI623 MSCI605 MSCI719

Elective #4 MSCI609 MSCI718 23 Drop/Add courses From the Faculty Engineering: The Associate Dean, Graduate Studies will typically not approve a request to drop/add a course after the course registration date. Students can drop & add courses via Quest until the 3rd week of the term. (September 26, 2018)

If you have an extenuating circumstances, please speak to your Graduate Administrator (Kim or Lisa) and well take you through the required steps. NOTE: Students will be dropped from all courses if they have not registered (Fees arranged) by September 26, 2018. Switching from MMSc to MASc MASc Degree Requirements PhD Degree Requirements Activity Reports Orientation Fall 2018 Qi-Ming He Switching from MMSc to MASc Students must successfully complete the 1st or 2nd term. During this period, students should take time to get to know the potential supervisor(s).

Some considerations when selecting a supervisor include; research topic, expertise, supervision style, personality and funding Students are required to contact potential supervisor(s) If mutually agreed, the Associate Chair makes the final assessment and a program change form must be completed and approved. 26 MSCI Graduate Research Scholarship MMSc students who are interested in transferring to the MASc program. The selection process is based on academic performance during the Fall and Winter terms Successful applicants are expected to have achieved an average above 80% $4,000 is awarded evenly over 3 terms, conditional on students

finding a thesis supervisor and approval is required by the Associate Chair. 27 MASc Degree Requirements Non Co-op Master of Applied Science (MASc): Co-op GDDA * 4 courses(minimum) * 4 courses (minimum) Not available Research seminar Thesis

* 6 academic terms Research seminar Thesis * 8 terms (6 academic Thesis-based terms + 2 work terms) Required Core Courses for MASc: Must complete 2 of the courses from the list: MSCI 605, 607, 623, 630, 631, 634 and 641 Elective Courses for MASc : Maximum of one course can be taken outside of the department, including approved Ontario Visiting Graduate Student (OVGS). Must be approved by the Associate Chair for Graduate studies prior to enrolment. See website for Schedule of Classes: Ph.D. Degree Requirements 4 required courses at the 600 or 700 level.

Of the 4 courses, at least 2 of the courses must be from the list: (MSCI 605, 607, 623, 630, 631, 634 and 641) and 2 elective courses. An overall average of at least 73%: This rule applies both to masters and Ph.D. degrees. Pass the comprehensive exam, no later than the end of the 4th term of enrolment. Pass the oral exam and defend a thesis of independent and original research, to be completed by the end of term 12. Activity Reports (MASc and Ph.D) Only MASc and Ph.D. students should submit the activity reports each term, starting the second term.

It enables the department to monitor students progress and to assist in the awarding of scholarships. Students are provided feedback if required. Process It is due by the end of the second week of the term. It indicates the academic progress (courses and research). Your supervisor must sign the activity report before you submit it. Please submit form to Lisa Hendel. 30 Teaching Assistantships (TAs) Scholarships and Awards Orientation Fall 2018 Qi-Ming He Teaching Assistantships (TAs)

Each term, the department hires TAs for various courses. The application form and information on TA application procedures is available online each term. eaching-assistantships-management-sciences Students must successfully complete the ExpecTAtions workshop to be eligible for TA (offered in early December and April each year). The selection decision of TAs is made by the Associate Chair for Undergraduate Studies Prof. Mark Smucker. 32 Teaching Assistantships (TAs)

TA duties: TAs are paid to provide support to the teaching of MSCI courses (currently $4,219.80 per term). One full TA position is equivalent to 10 hours/week of work over 13 weeks of the term. Full-time graduate students may not accept more than 10 hours of employment per week. TAs are expected to be present at UW from the first day of class to the submission of final marks for the course. If not, the TA contract will be cancelled. 33 Scholarships Faculty of Engineering/UW Merit Scholarships are awarded by the Department.

Available to domestic and international students. Students must maintain a minimum 80% overall average. There should be no incomplete grades. Scholarships are applied against the students tuition. Scholarships are not eligible to those students who have a probationary or transitional condition, who are part-time or inactive, are in the Coop program who are transferred from other departments. 34

Department Awards Fraser Research Award (approximately $1,000) Open to Masters and Ph.D. students for research paper. Students must be registered as an MSCI students in one of the previous three terms. Donald J. Clough Memorial Award (approx. $500) Awarded to (domestic and international) Masters students. Students must be enrolled in the first year. El Gabbani Award (approx. $750) Awarded to (international) Master students only.

MSCI TA Awards One award per term is given to an exceptional TA based on course student and instructor feedback. 35 International MASc and PhD Student Awards Requirements International students (with valid study permit) who maintain full time student status. Students should meet the academic progress requirements of the program. Students are not receiving external awards or sponsorships.

Amount MASc students: $2,130 per term (maximum of 6 terms). Doctoral students: $4,260 per term (maximum of 9 terms). Tri Council and OGS Scholarships Major federal and provincial scholarships for MASc & PhD students. NSERC, SSHRC, CIHR, OGS/QEII-GSST To learn about eligibility criteria and application process, attend the scholarship information sessions. A scholarship webinar will be on September 11th, 10:30 am. Note: Those who can not attend, the webinar will be available

on demand within 48 hours on the GSPAs website. NSERC representatives will be presenting information on the NSERC masters and doctoral scholarship competitions on Wednesday, September 12, 2018 at 2:00 pm in the Theatre of the Arts in Modern Languages. Finally, if things are not right Acting Associate Chair Frank Safayeni He can mediate for professors and/or students regarding academic issues Graduate Administrators - Lisa Hendel (MASc/PhD) and Kim Dunne (MMSc) They can advise you on program changes, co-op program, scholarships, general program information for all programs Please see Department website for details on program information and important deadlines and events

38 Thank You!

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