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Annual General Meeting 2014 The PMI Durham Highlands Chapter Board of Directors Presentation Title 1 Agenda AGM portion of agenda: Welcome Financial Update Accomplishments for this
past year by Portfolio New Programs update Your Board for this year AGM 2014 Remainder of agenda: Upcoming meetings Final announcements and reminders Recognizing our volunteers 2
PMI-DHC Finance Report, FY12 The Chapter is in good financial health. An overall expected deficit of approximately $(1,108), primarily due to subsidization of Monthly Meetings. Revenues of $59,200 were down as the Chapter was not able to engage as many members as in the past. $74,000 for FY12 year, showing a decrease in Revenues of $14,800 from FY12. This is a byproduct of having a brand new Board of Directors and not having as many Professional Development Events. Expenses just under $60,307 for FY13, an decrease of approximately $18,603 from FY12. This is reflective of less revenue and engagement with the members. The prime reasons for this decrease in Revenue and Expenses is in line with the decrease in membership. 3 PMI-DHC Finance Report, FY13 Revenues of $59,200 were down as the Chapter was not able to engage as many members as in the past. Revenues of $74,000 for FY12 year, resulting in a decrease in Revenues of $14,800 from
FY12. This is a by-product of having a brand new Board of Directors and not having as many Professional Development Events. Expenses just under $60,307 for FY13, an decrease of approximately $18,603 from FY12. This is reflective of less revenue and engagement with the members. The prime reasons for this decrease in Revenue and Expenses is in line with the decrease in membership. 4 PMI-DHC Financial Summary* at 31 October 2013 Current Assets Cash in bank Accounts receivable Prepaid Expenses Investments Total Current Assets Total Fixed Assets Total Assets
Current Liabilities Retained Surplus Total Liabilities and Retained Surplus 94,824.05 956.80 1,592.92 34,113.72 131,487.49 349.12 131,836.61 10,116.90 121,719.71 131,836.61 * Summarized from Balance Sheet prepared by SourcePoint Business Group (Unaudited) 5
PMI-DHC Income Statement* at 31 October 2013 Revenue PMI Membership Dues Membership Meeting Professional Development PMP Exam Prep Programs Mentorship Interest Income Total Revenue Expenses Operating Expenses Membership meetings Professional Development and Training Volunteer Recognition Miscellaneous 15,611.42
* Summarized from Income Statement prepared by SourcePoint Business Group (Unaudited) 6 New Financial Initiatives Moving forward we plan to re-invest in a GIC that better reflects the reserve funds we need to operate the Chapter over a 6 month period. We have been advised by PMI to have 6 months operating expenses averaged over the past three years. We plant to work towards a balanced budget. The money that is in the bank now is going to be earmarked for programs that will engage the membership. Each portfolio will have to opportunity to apply for a portion of the ear-marked money for new initiatives. (i.e. we are investing in the symposium to keep prices at a minimum while providing a quality product). AGM 2014
7 New Financial Initiatives Effective September 1, 2014 or sooner your PMI-DHC Chapter membership fee is being reduced to $20.00 from $25.00. This will providing the membership with an immediate savings and reduce our current income. We are committed to providing yearly scholarships for the community. We are streamlining our financial policies to ensure that we are following best accounting Practices. AGM 2014 8 Approve the Financial Statements for the Year ended at October 31, 2013 Motion to approve
AGM 2014 9 PMI DHC PMIEF Partnership Gay Skinner Memorial Scholarships Congratulations to our two winners: 10 Accomplishments: Communications: Joe Campa Handles all communications on behalf of the Chapter Creation of newsletters Working to streamline communications Responsible for the Speaker Request form
Great contributor to the symposium team. Joe always is looking for new ways for us to communicate with the Membership. He will working on the web site communications, as well as e-mail. If you want to be a speaker for the Chapter, Joe is the guy to see! 11 Accomplishments: Education: Mary Anne Slemon Introduced new PMP Exam Prep Program Presented the results at the Region 3 Mentor for the Chapter Portfolio Lead for the Mentoring Mary anne is a Great contributor to the Symposium. She is our Board member who keeps on track and out of the weeds. She is passionate about
The PMP Exam Prep. 12 Accomplishments: Governance: Susan Carroll-Clark Call for nominations sent to the membership Election open for voting Completed mid-term & yearly elections Mentoring BoD team on proper procedures This is Susan`s last year with on the Board of directors. Susan has served 9 years at the end of this term. Two of those years as President of the Chapter. She is an accomplished Speaker and she has been a valued member of the team. We are certainly going to miss her! 13 Accomplishments:
Membership: Madeleine Sanders Awesome Web site design complete! Executed amazing Monthly meetings New BoD e-mails have been arranged Madeleine is always our devils advocate for our Board. She ensures we talk through each Decision. 14 Accomplishments: Volunteer Management: Ranjini Cassup Held first Call for Volunteer meet and greet College symposium Feb 13 successful! Ensures Portfolio Directors have full teams Handles the PMIEF Scholarships First ever PMI-DHC Swag a success with members
Ranjini has been a very active team member and has brought our volunteer engagement to all time high. Presentation Title 15 Accomplishments: VP Business: Michelle Diva Ambrose Partnership package development Business Card Design Partnership Plan completed Identified Target Companies Engagement of key businesses Excellent contributor to the Symposium Team Michelle is very passionate about brand and has creative ideas for next year!
16 Accomplishments: Secretary: Cameron Linton New Address Ensuring logistics and action items are completed Charter Renewal Accepted WooHoo! Facilities Proposal on-going Business cards delivered Processing backlog on info e-mail Cameron is fairly new to the Board. He is very diligent in his duties and has a wonderful infectious laugh. 17 Welcome to Christina Spassich-Todorov, PMP Christina has been newly elected to the Board.
18 Accomplishments: VP Finance: Larry Foley Outgoing Board Member We want to thank Larry for his service for the last 9 months. 19 PMI-DHC Board of Directors Executive Committee Directors Committee Chairs President
Director Education Professional Dev. PMP Exam Prep Mentoring VP Business Director Membership Membership Committee Symposium Committee Director
of Finance Director Marketing & Communication Secretary Director of Volunteer Management Past President Director of Governance & Policy
Committee Members Communications Technology / Web Volunteer Committee Always need new volunteers to support the Chapter! Outreach Governance Committee
20 PMI-DHC Board of Directors 2014/2015 Executive Committee President: Cheri Essner VP of Business: Ranjini Cassup Director of Finance: Madeleine Sanders Directors Director of Education: Mary Anne Slemon Director of Membership
Christina Todorov Director of Marketing & Communications Joe Campa Secretary: Cameron Linton Director of Volunteer Management: Michelle Ambrose Past President: Susan CarrollClarke Director of Governance & Policy: Susan Carroll-Clarke 21
Future Events A sneak peek at the symposium Evening Event for November 6, 2014 for those who are unable to celebrate International Project Management Symposium Day with us. 6pm 10pm 4 PDUs Sit Down Dinner Three Keynotes Hilton Garden Inn Tanveer Naseer Rhonda Scharf Here is a sneak peak at 2 of the Key Notes.. Limited # of Seats 22
Future Events Ontario Road Show We are partnering with the other Ontario chapters to bring you high Quality Speakers. The team is in the process of chooing a speaker. Professional Development We are working with the other Chapters to ensure that the Speakers we are bringing have a proven track record. The Chapter will be providing Subsidies for these events. 23 Sponsorships PARTNERSHIPS The Value of a Strategic Partnership with PMI DHC: Increase businesses and organizations visibility and brand awareness within their industry, and to their
customers Demonstrate a commitment to excellence within the professional Project Management community, helping companies attract and retain the best and brightest Provide leadership growth opportunities to businesses via DHC Internship Program. 24
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