National Voluntary Organizations Active in Disaster LONG TERM

National Voluntary Organizations Active in Disaster LONG TERM

National Voluntary Organizations Active in Disaster LONG TERM RECOVERY GUIDE PRESENTERS Jeannie Peercy- Lutheran Disaster Response Bill Adams- World Renew Zach Wolgemuth Brethren Disaster Ministries Barry Shade- Church World Service

Barbara Tripp-United Methodist Committee on Relief National VOAD Long Term Recovery Guide A multi-year project National VOAD Committees developed Chapters Reviewed by National VOAD membership Not a training Manual What follows is

guidance; What you do with it is Tip Boxes with important information yours Preparedness Mitigation Warning

Stages of a Disaster Long Term Recovery Incident Relief Short Term

Response Different Disaster Declarations Undeclared State-declared Federaldeclared Recovery Begins and Ends

Locally Begins Ends Long Term Recovery is needed when: personal resources, insurance, FEMA,

SBA loans Organizing Your Community Long Term Recovery Who is involved in LTR? What kind of Organizational Structure do we need? What funding do we have? What funding will we

need? Early meetings to identify. Who is at the meeting or table? Who is presently assisting in the Community?

Do We Have? Local houses of worship Economic and cultural diversity Strong local leadership CAP agencies, local government Social Service Agencies Why Does the LTRG Exist

Mission Statement short and clear Guide the actions States overall goal Avoid restricting statements ment State n o

i s s Mi se Purpo l ll Goa Overa tion

Direc f o e Sens g Makin n io s

i Dec ework Fram Models for Long Term Recovery Long Term Recovery Committee Long Term Recovery Organization And, everything in between

Note: The make up of the LTR varies from community to community, can include interfaiths or community collaborations How do you choose your Long Term Recovery Model? The size/scope of disaster? Type of declaration? Type of funding and resources needed? Type of funding/resources are available?

Local and national partners are able to participate? Existing LTRG in the area? Long-Term Recovery Committee (LTRC) Less formally organized Frequently has a fiscal agent and uses its 501(c)(3) Individual members take on key functions

Long-Term Recovery Organization (LTRO) Formal Organization Frequently has its own 501(c)(3) Takes on all key long term recovery functions

LTRG Governance Establishing a Framework Can take different shapes Composition Primary responsibilityoversight and accountability Develops policy Long Term Recovery Administration

Community Needs Assessment (CNA) Identify Resources for Clients Unmet Need What staff will be needed Make things happen! Develop way to measure and evaluate results Governmental

Agencies and Programs WR UCC Chamber of Commerce Home Builders Association PDA

CWS ACS LDR Local Houses of Worship UMCOR BDM MDS

LONG TERM RECOVERY GROUP ELEMENTS Disaster Case Management One to one recovery assistance: Assessment Recovery plan Resources

Monitoring Advocacy Closure NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Disaster Case Management http://test.nvoad.org/library/cat_view/9-points-of-consensus

Construction Management Assessment and Estimation Skilled Leadership Job Site Supervision Volunteer vs Professional Risk Management Safety Procedures Statement of Understanding

Construction Management Building Codes Mitigation Record Keeping Deferred Maintenance Eligibility Scope of Work NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

REPAIR AND REBUILD Volunteer Management Accommodations Assignment of tasks Forms Recognition

NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Volunteer Management Communications Organize and facilitate public meetings Good communication with volunteers Regular reports to partner agencies Protect client confidentiality

Periodic press releases Collaborative / Creative Contextual /Compelling Consistent / Credible Clear and concise Publicize needs Donations Management Handling cash, in kind or both? Fiscal agent?

Where to store donations Transporting goods Staff /Equipment for warehouse Staff /Equipment for distribution Risk Management Safety NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

Donations Management Spiritual Care Community spiritual assessment Spiritual care for hope and resiliency Issues around anniversary times Community memorial services Retreats for care givers Helping to meet spiritual needs of: Individuals

Family Community NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Disaster Spiritual Care Financial Control and Reporting

Handling money Financial reporting The audit process Reporting to donors Other

When The Work Is Finished When are you finished? What happens next? Options for the future APPENDIX INDEX Appendix 1. COMMONLY USED ACRONYMS IN DISASTER WORK Appendix 2. COMMON TERMS AND DEFINITIONS Appendix 3. FEDERAL DISASTER PROGRAMS

Appendix 4. FEMA VOLUNTARY AGENCY LIAISONS AND DONATIONS SPECIALISTS Appendix 5. SAMPLE JOB DESCRIPTIONS Appendix 6. SAMPLE FORMS Appendix 7. SAMPLE DOCUMENTS Appendix 8. WEB RESOURCES CREDITS This presentation makes use of material from the National VOAD Long Term Recovery Guide

and Long Term Recovery Quick Reference Guide http://www.nvoad.org/ Have a great Day!

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