Integrated Planning and Combined Sewer Overflow Program Development

Integrated Planning and Combined Sewer Overflow Program Development

Integrated Planning and Combined Sewer Overflow Program Development Workshop for CSO Permittees Thursday, June 27, 2013 Princeton, NJ KLEINFELDER CONFIDENTIAL Topics Covered How is Integrated Planning different from traditional CSO Permit programs? Program Tool Box Building a Program Other Applications: the Stormwater Challenge Applying the Framework in New Jersey KLEINFELDER CONFIDENTIAL Introduction of Case Study Springfield System Key Facts Population Served: 250,000 500 miles of sewer and combined sewer 220 miles of storm drains 23 CSO regulator structures 7 Flood Control pump stations

27 Sanitary pump stations Bondi Island SRWTF: Serving Springfield and 7 Satellite Communities KLEINFELDER CONFIDENTIAL Comparative Context Sample CSO Communities in NJ City Population No. of Combined Sewer Outfalls Median HH Income1 % Families below Poverty Level2 Springfield, MA Jersey City, NJ Bayonne, NJ Paterson, NJ Camden, NJ Newark, NJ Elizabeth, NJ

152,082 25 $30,417 19.3% 240,055 21 $37,862 16.4% 61,842 28 $41,566 8.4% 149,222 24 $32,778 19.2% 79,904

31 $23,421 32.8% 273,546 17 $26,913 25.5% 120,568 34 $35,174 15.6% 1 2 US Median HH Income is $41,994 based on Census 2010 figures. Percentage of families in America living below the poverty line is 9.2% based on Census 2010 figures . KLEINFELDER CONFIDENTIAL There has to be a better way. Prior to Development of Final Long Term

Control Plan SWSC Spent $88M on CSO Reduction in 12 Years Resulting in the Elimination of 3 CSO Outfalls and 84 MG +/- of CSO Removed in the Typical Year Spent $1,050,000 +/- Per MG Removed Little to No Money Was Spent on Other Obligations Results were not cost effective and the program was not sustainable KLEINFELDER CONFIDENTIAL Traditional vs. Integrated Planning Model Traditional: Adversarial Regulatory Enforcement silo through AOs Definitive, retrospective (stationarity) Affordability basis: CSO Implementation Plan Only Grey Infrastructure BMPs CSO Impacts on WQ metrics KLEINFELDER CONFIDENTIAL Integrated Plan Model: Collaborative Permitting/Enforcement

coordination Adaptive/Iterative (climate change) Affordability basis: considers all CWA reqmts Green Infrastructure & Hybrid Solutions Dev. Plan for best WQ improvements Holistic Asset Management Approach Approach to Compliance: Steps and Timeframes Collect Data to Support Analysis Develop Work Plan Perform Benchmarki ng Data Collection Duration : 9 Months KLEINFELDER CONFIDENTIAL Data Collection : To

Support the Analysis Framework Benchmarking :Models What are YOUR programs goals?that : supportto Input Evaluate Select the YOUR CSOGoals: Control System Hydralic Model Flow Meteringthe Analysis Best SSOs Water Quality Model Pipe

Assessment (Structural and O&M) Framework Scenarios Scenario FOG Issues Treatment Plant Hydraulic and Other Field Investigations I/I Issues Update Process Models OUTCOME: Include Socio-Economic Data DevelopmentGreen ofRisk an Asset Management Program Models Recommende Model Other AssetIssues Condition Assessments (Pump

Develop Nutrient at Plant d CSOStations; Control elements Benefits Model Treatment Plant) Plan Management weights and Stormwater Water Financial Model Maximum WWTF scoring ProcessAssessments and Capacity (i.e. DataSecurity; Quality Vulnerability etc Develop environmenta Impacts Water

Quality Data Redundancy; Climate Change) l and system Human alternatives GIS and Existing Conditions Records Sustainable Infrastructure (Upgrades and/orwith benefits scenarios Health etc Repair/Rehabilitation/Replacement)limited Impacts etc Duration : 6 Months Financial Requirement s Timeline to Implement Duration : 9 Months resources

Duration : 9 Months Steps and Timeframes Cont.d Stakeholder Outreach Community Driven Involves key community groups Involves Stakeholders and Partnerships Throughout project (or as preferred by client) with public meetings and hearings included KLEINFELDER CONFIDENTIAL Finalize the Recommende d CSO LTCP Environmental Economic

Water Quality Social OUTCOME: accepted plan, path for implementatio n Duration : 3 Months Submit CSO Draft/Final LTCP: Public Comment Period Implement Projects Phase implementati on over 20, 30 or 40 year time frame (or as appropriate) Negotiated and memorialized in permits or AOs Monitor & Communicate Success Monitor and

measure results Share lessons learned with the community, EPA, and other municipalities Start: as projects Adapt completed controls as indicated Integrated LTCP Screening of Recommended Hybrid Alternatives for Control of CSOs: Sewer Separation Was Screened Out Due to High Cost Storage and Satellite Treatment Was Less Expensive Than Separation But Was Screened Out Due to Less Desireable O&M Implications 0 Activations Was Screened Out Due to High Cost KLEINFELDER CONFIDENTIAL Integrated LTCP LEAVING: The Preferred Hybrid Alternative with 4 Activations was Determined Cost = $312M

The Preferred Hybrid Alternative with 8 Activations was Determined Cost = $196M KLEINFELDER CONFIDENTIAL Develop Integrated LTCP Secondary Community Benefit Evaluation of Alternatives (Benefits Modeling): Bacteria Reduction Hy Hy Hy Sto Total Separation... Sto Sto Treat... Total Separation... Treat... Treat... Total Separation... KLEINFELDER CONFIDENTIAL CSO Control Optimization Schedule Benefits Disruption Conveyance Redundancy Regulatory Considerations Risk/Reduction Benefit Operation and Maintenance Requirements Constructability

Renewal of Existing Infrastructure Reduction of CSO's Se co nd ar y C o Ba m ct m er O un ia pe R ity R ra en C Be ed R tio e C S ne

uc eg n Ri R w on O fit tio ul an sk C Sc ed al ve C ;C n; at d / ap he uc of ya on 2. 2. or

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of in R O on tio en ct tio os ne C g ed pti si n; an ab n t; fit S Inf un mi de 5. ce ilit Be 16 s;

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3. ; re 0ur 8. 0 00 00 7. m % 00 e; % % % 00 en % 12 % ts; .0 10 0 .0 % 0 % Non-CSO Plan and Cost Asset Management 10 Steps PLANNING PHASE KLEINFELDER CONFIDENTIAL

DATA GATHERING PHASE Develop Integrated LTCP Develop Non-CSO Capital Improvements Plan KLEINFELDER CONFIDENTIAL Develop Integrated LTCP Combine CSO and Other Non-CSO Costs: CSO Costs Ranged from $196M to $312M Non-CSO Capital Costs Were Approximately $315M Total Program Costs Ranged from $511M to $627M KLEINFELDER CONFIDENTIAL Affordability Analysis a Key Component Process Focused on Balancing Total Future Costs to Provide Wastewater Collection and Treatment With Rate Payers Ability to Afford Improvements Impact on Typical Households Residential Indicator = Typical Household Bill as Percent of Median Household Income Also Consider Broader Financial Capabilities of Community such as Ability to Raise Capital, Unemployment, MHI Trends and Strength of Tax Base KLEINFELDER CONFIDENTIAL

Affordability Analysis Set a Boundary Condition of RI = 2% MHI Resulted in $225M - $266M Available Over 2040 Planning Horizon Total Identified Costs $627M Exceeded Affordability by $361M Total Identified Non-CSO Costs $315M Exceeded Affordability by $49M Determined That Plan Needed to Prioritize NonCSO and CSO Related Improvements within an Integrated Plan KLEINFELDER CONFIDENTIAL What Does Affordable Mean? Affordability Considerations Indicated that 0 to 4 Overflow Scenarios Were Not Affordable Used Water Quality Modeling to Further Justify That there was Very Little Cost Benefit in Going from 8 to 4 Overflows KLEINFELDER CONFIDENTIAL Recommended CSO and Wastewater Capital Program (>85% CSO Volume Reduction, >95% Water Quality Compliance) Existing Wastewater Components CSO Components Recommended Improvement Washburn CSO Control York Street PS and

River Crossing Locust Transfer York to Union Box Culvert Union/Clinton Conduit Worthington/Clinton SWM and Separation Totals Estimated Cost $15,000,000 $49,240,000 $8,000,000 $30,400,000 $14,400,000 $18,903,000 $135,943,0 00 Date 2012 2014 2015 2020 2015 2016 2020 2027 2025 2029 2027 2031 20 years Recommended Improvement Capital PS

Improvements Pre/Primary Treatment $2,200,000 $17,250,000* Date 2012 2021 2018 2022 2015 2017 2018 2020 Bar Screen Facility $200,000* Intermediate Term Treatment Plant $1,300,000* Continued Pipeline Diagnostics $14,800,000 2015 2031 Pipe Rehabilitation $28,267,000

2012 2031 Additional Pipe Rehabilitation $56,700,000 2032 2041 Long Term Diagnostics $8,800,000 2032 2041 Long Term Treatment Plant $48,800,000* 2032 2041 Long Term PS Improvements $70,000,000 2032 2052 $248,317,00 0

40 years Totals KLEINFELDER CONFIDENTIAL Estimated Cost *Springfield portion of SRWTF work is 50% Final Plan Achievements Integrated the CSO and Non-CSO Elements into a Prioritized Plan: 20 Year CSO Plan - $136M and 40 Year Non-CSO Capital Improvement Plan - $248M CSO Plan Included: Greater Than 89% Volume Reduction (EPA Goal = 85%) Baseline Volume = 536 MG; Final Plan Volume = 58 MG; 478 MG Removed 95% Water Quality Attainment $136M Planned + $88M Spent to Date = $224M Spent on CSO Reduction $496,000 / MG Removed RI AT 2% MHI in < 20 Years CSO and Non-CSO Components Provide Renewal to Critical Infrastructure and CSO Control While Reducing KLEINFELDER CONFIDENTIAL Risk Improvements to the Plan Driver

Adaptive Management Milestone pauses and reassessment Requirement/Consideration AO Requirements FLTCP May 2012, Washburn CSO Control September 2012 to September 2014, Remaining Plan Implementation, CMOM Non-CSO Capital Requirements Bondi Island SRWTF, Sanitary Pumping Stations, Wastewater Collection System, Wastewater O&M, Flood Control System Stormwater Collection and Management Stormwater O&M (City of Springfield) Future Regulatory Requirements Bondi Island SRWTF NPDES Permit, CSO Permit, MS4/Stormwater Permit, Nutrient Control, Blending Requirements KLEINFELDER CONFIDENTIAL

Program Findings Conclusions Proposed 20 Year CSO Plan meets Regulatory Criteria for CSO Control >85% CSO Volume Reduction System-wide. >95% Water Quality Attainment. CSO Plan Programmed over 20 years, Non-CSO Programmed over 40 years. RI at 2% in <20 years. CSO and Non-CSO components provide SWSC renewal to critical infrastructure and enhanced CSO control while reducing risk. KLEINFELDER CONFIDENTIAL The Stormwater Nexus CSO communities have taken the lead on Integrated Planning efforts due to heavy cost burden of wet weather solutions (e.g. sewer separation) NJPDES Stormwater Permits, TMDL pollutant reduction goals and non-point source (stormwater) mitigation are becoming a significant potential competitor for limited budget resources KLEINFELDER CONFIDENTIAL Re-Calibrating The Cost of Stormwater Compliance September 2011Final Report:

Sustainable Stormwater Funding Evaluation for the Upper Charles River Communities of Bellingham, Franklin and Milford, MA. KLEINFELDER CONFIDENTIAL Escalating Costs Capital and Operating Estimated between $30M - $75M in capital costs to meet phosphorus load reductions required in TMDL KLEINFELDER CONFIDENTIAL Conundrums and Contradictions CSO Program Strategies vs. MS4 Regulations (Economic Reality 101) Sewer Separation predominant approach for CSO mitigation TMDL studies/allocations on the basis of existing conditions New separated flows equal to New or Additional Discharges subject to antidegradation requirements KLEINFELDER CONFIDENTIAL

KLEINFELDER CONFIDENTIAL The Hand-off Existing Stormwater Criteria Additional Stormwater Criteria Remove Remove first 1 of Infiltration/Inflow rainfall Mitigate 25 year storm Recharge 40% of peak discharge to 2 runoff volume year Remove 100% total 80% TSS removal phosphorous load

KLEINFELDER CONFIDENTIAL Intersection at Green Infrastructure Benefits of GI/LID Peak flow reduction (CSO and SW benefit) Pollutant load reduction (CSO and SW benefit) Groundwater recharge base flow maintenance Community aesthetic/recreational value Greater adaptive capacity than piped systems (CSO and SW benefit) KLEINFELDER CONFIDENTIAL The Challenge EPA guidance is clear on outputs and outcomes, but is not well developed regarding process: When developing an integrated plan, a municipality/community must determine and define the scope of the integration effort, ensure the participation of entities that are needed to implement the integrated plan, and identify the role each entity will have in implementing the plan. KLEINFELDER CONFIDENTIAL The Challenge CSO and MS4 programs involve a high degree of technical and regulatory complexity. Scoping can be challenging. The CSO permit holder for a geographic area may not be the MS4 permit holder in that jurisdiction. Collaboration can be challenging.

Multiple stakeholders with different backgrounds can have widely different notions of the problems and solutions, creating social complexity and the potential for controversy. KLEINFELDER CONFIDENTIAL The Big Idea! KLEINFELDER CONFIDENTIAL Relationships e nc Technically informed, and Response to stakeholders needs and interests. ta bs Su Strategic application of effective problem solving processes that are: Pr oc es s

Integrate state-of-the-art risk management process into CSO programs to consistently produce positive outcomes despite the technical and social complexities involved. What is Risk? The effect of uncertainty on objectives Involves both hazard and opportunity Objectively measured by probability, magnitude, and controls Perception is subjectively influenced by perspective What is Risk Management? Robust process for identifying and analyzing hazards and opportunities, and Consistent, explicit system of controls to optimize resource allocation. KLEINFELDER CONFIDENTIAL Risk Management Benefits Encourage proactive, collaborative management to identify opportunities and threats. Establish a consistent and transparent basis for decision making and planning Tailored to organizational need Uniform and explicit risk appetite Program and processes for monitoring,

adapting, and improving Move from reactionary to planned spending and actions i.e. optimize KLEINFELDER CONFIDENTIAL Industry Specific How To Information ISO 31000:2009 Risk Management Principles and Guidelines. AustralianNew Zealand 4360:2004 Risk Management Standard ICLEI, International Council for Local for Environmental Initiatives IAM, Institute of Asset Management EPA Asset Management Federal Highway Administration, Asset Mgt KLEINFELDER CONFIDENTIAL Risk Management Principles Evaluate and address community impacts Green Analysis of alternative s and project sequencin g

infrastructure & sustainable technologies maximize effectivenes s of $ Reflect state requirements used by permission KLEINFELDER CONFIDENTIAL

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