The National Association of Student Financial Aid Administrators

The National Association of Student Financial Aid Administrators

The National Association of Student Financial Aid Administrators National Conference Orlando,Florida July 6-9, 2008 Campus Based Awards- The FISAP and Community Service Dan Madzelan Nikki Harris Harold McCullough U.S. Department of Education The Campus-Based Programs Allocation Formula Dan Madzelan A (Very) Brief History Huff Panel of Experts (1977) Initial Implementation (1978) HEA Reauthorizations, 1980-1998 Institutional Allocation

The Lesser of Request for Funds, or The Greater of Base Guarantee, or Fair Share Institutional Allocation Base Guarantee/Prior Expenditure Fair Share of Program Funds Institutional Need Financial Need minus All Federal Grants minus Some State Grants Allocation Formula Request Base Guarantee Institutional Need Faber College Univ of Cal, Sunnydale Adams College

Arlen Community College Walden College Enormous State University Huxley College Coolidge College Medfield College 300,000 650,000 225,000 500,000 15,000 2,500,000 1,000,000 200,000 110,000 87,959 314,230 56,223 160,893 8,413 93,411 35,368 67,424 76,079

4,040,873 8,310,455 1,376,890 6,202,698 977,407 15,551,802 3,373,845 1,003,154 3,162,876 Totals 5,500,000 900,000 44,000,000 Allocation Formula Faber College Univ of Cal, Sunnydale Adams College Arlen Community College Walden College Enormous State University

Huxley College Coolidge College Medfield College Totals Fair Share Shortfall Relative Shortfall Fair Share Increase 137,757 283,311 46,939 211,456 33,321 530,175 115,017 34,198 107,825 49,798

0 0 50,563 24,908 436,764 79,649 0 31,746 0.0739471 0.0000000 0.0000000 0.0750824 0.0369864 0.6485681 0.1182746 0.0000000 0.0471414 44,368 0 0 45,049 6,587 389,141 70,965

0 28,285 1,500,000 673,428 1.0000000 584,395 Allocation Formula Relative Shortfall (2) Shortfall (2) Fair Share Increase (2) Faber College Univ of Cal, Sunnydale Adams College Arlen Community College Walden College Enormous State University Huxley College Coolidge College

Medfield College 5,430 0 0 5,514 0 47,623 8,684 0 3,461 0.0767904 0.0000000 0.0000000 0.0779783 0.0000000 0.6734783 0.1228080 0.0000000 0.0489450 1,198 0 0 1,217

0 10,510 1,916 0 764 Totals 70,712 1.0000000 15,605 Allocation Formula Base Guarantee Fair Share Increase Allocation Faber College Univ of Cal, Sunnydale Adams College

Arlen Community College Walden College Enormous State University Huxley College Coolidge College Medfield College 87,959 314,230 56,223 160,893 8,413 93,411 35,368 67,424 76,079 45,566 0 0 46,266 6,587 399,651 72,881 0 29,049

133,525 314,230 56,223 207,159 15,000 493,062 108,249 67,424 105,128 Totals 900,000 600,000 1,500,000 FISAP Part II Sections D, E and F Enrollment and Tuition Revenue Pell, Academic Competitive, and National SMART Grants State Grants and Scholarships Eligible Aid Applicants

Dependent Undergraduates (2) Independent Undergraduates (2) Independent Grad/Professional Institutional Need Institutional Need Calculating Institutional Need Dependent Undergraduates w/o Degree (a) Line 25 60 Line 26 21 Line 27 5 Line 28 12 Line 29 7 Line 30 12 Line 31 9 Line 32

23 Line 33 53 Line 34 65 Line 35 82 Line 36 78 Line 37 81 Line 38 89 Line 39 2,021 Line 40 2,618 Individual EFC Need 0 396 235 160 222 274 375

740 1,651 2,614 3,734 4,887 6,237 7,758 23,180 Independent Undergraduates w/o Degree Category Need (c) 31,451 1,887,072 31,055 652,159 31,216 156,081 31,291 375,494 31,229 218,604 31,177

374,126 31,076 279,686 30,711 706,358 29,800 1,579,411 28,837 1,874,418 27,717 2,272,811 26,564 2,072,008 25,214 2,042,351 23,693 2,108,695 8,271 16,716,110 Line 25 Line 26 Line 27 Line 28 Line 29 Line 30 Line 31 Line 32 Line 33 Line 34 Line 35 Line 36 Line 37

Line 38 Line 39 18 19 7 9 3 3 5 15 7 7 6 8 10 8 116 33,315,386 Line 40 241 Individual

EFC Need 0 39 26 33 33 34 43 193 558 839 1,187 1,434 1,713 1,907 6,426 31,451 31,412 31,425 31,418 31,418 31,417 31,408 31,258

30,893 30,612 30,264 30,017 29,738 29,544 25,025 Category Need 566,122 596,832 219,976 282,764 94,255 94,252 157,041 468,873 216,252 214,285 181,585 240,138 297,382 236,354 2,902,924 6,769,035

Calculating FSEOG Need Dependent Undergraduates w/o Degree (a) Line 25 60 Line 26 21 Line 27 5 Line 28 12 Line 29 7 Line 30 12 Line 31 9 Line 32 23 Line 33 53 Line 34 65 Line 35 82

Line 36 78 Line 37 81 Line 38 89 Line 39 2,021 Line 40 2,618 75% Cost EFC less EFC 0 396 235 160 222 274 375 740 1,651 2,614 3,734 4,887 6,237 7,758 23,180

23,588 23,192 23,353 23,428 23,366 23,314 23,213 22,848 21,937 20,974 19,854 18,701 17,351 15,830 408 Independent Undergraduates w/o Degree Category Need (c) 1,415,280 487,032

116,765 281,136 163,562 279,768 208,917 525,504 1,162,661 1,363,310 1,628,028 1,458,678 1,405,431 1,408,870 824,568 Line 25 Line 26 Line 27 Line 28 Line 29 Line 30 Line 31 Line 32 Line 33 Line 34 Line 35 Line 36

Line 37 Line 38 Line 39 18 19 7 9 3 3 5 15 7 7 6 8 10 8 116 12,729,510 Line 40 241

75% Cost EFC less EFC 0 39 26 33 33 34 43 193 558 839 1,187 1,434 1,713 1,907 6,426 23,588 23,549 23,562 23,555 23,555 23,554 23,545 23,395

23,030 22,749 22,401 22,154 21,875 21,681 17,162 Category Need 424,584 447,431 164,934 211,995 70,665 70,662 117,725 350,925 161,210 159,243 134,406 177,232 218,750 173,448 1,990,792 4,874,002

Calculating Self-Help Need Dependent Undergraduates w/o Degree Individual (a) Need Line 25 60 Line 26 21 Line 27 5 Line 28 12 Line 29 7 Line 30 12 Line 31 9 Line 32 23 Line 33 53 Line 34 65 Line 35

82 Line 36 78 Line 37 81 Line 38 89 Line 39 2,021 Line 40 2,618 31,451 31,055 31,216 31,291 31,229 31,177 31,076 30,711 29,800 28,837 27,717 26,564 25,214 23,693 8,271

25% of Cost Independent Undergraduates w/o Degree Category Need Individual (c) Need 7,863 471,792 7,863 165,127 7,863 39,316 7,863 94,358 7,863 55,042 7,863 94,358 7,863 70,769 7,863

180,854 7,863 416,750 7,863 511,108 7,863 644,783 7,863 613,330 7,863 636,920 7,863 699,825 7,863 15,891,542 Line 25 Line 26 Line 27 Line 28 Line 29 Line 30 Line 31 Line 32 Line 33 Line 34 Line 35

Line 36 Line 37 Line 38 Line 39 18 19 7 9 3 3 5 15 7 7 6 8 10 8 116 20,585,876 Line 40 241

31,451 31,412 31,425 31,418 31,418 31,417 31,408 31,258 30,893 30,612 30,264 30,017 29,738 29,544 25,025 25% of Cost 7,863 7,863 7,863 7,863 7,863 7,863 7,863

7,863 7,863 7,863 7,863 7,863 7,863 7,863 7,863 Category Need 141,538 149,401 55,042 70,769 23,590 23,590 39,316 117,948 55,042 55,042 47,179 62,906 78,632 62,906 912,132

1,895,033 Campus-Based Need: Summary Financial Need Dependents Independents Federal Grants State Grants Institutional Need 33,315,386 6,769,035 1,432,255 35,171 38,616,995 FSEOG Need Dependents 12,729,510 Independents 4,874,002 Federal Grants 1,432,255 State Grants 35,171 FSEOG Need 16,136,086

Self-Help Need Dependents 20,585,876 Independents 1,895,033 Self-Help Need 22,480,909 Reallocation FSEOG The manner that best carries out the purposes for the program. FWS Reward for Reading/Family Literacy Tutoring Community Service Employment Compensation Reallocation Form The FISAP Fiscal Operations Report Nikki Harris Participation and Procedures Program Participation Agreement (PPA)

Any school that wants to participate must have an agreement signed with the Department. Under the agreement the school agrees to use the funds it receives for the purpose specified in the regulations. The school agrees to file a FISAP to apply for funds. Participation and Procedures Under the PPA Requirements Make FWS employment reasonably available to the extent of available funds and eligible students. Award FWS employment to maximum extent practicable that complements and reinforces each recipients educational program. Assure that FWS employment maybe used to support the programs and inform all eligible students the opportunity to perform Community Service. FISAP Application for Funds To apply for and receive funds from the Department for one or more Campus-Based Programs a school must submit a FISAP for each award year. A school that has applied to participate in the Campus-Based Program for the first time should

submit the FISAP on time and the Department will calculate the funding level and put them in a hold status until determined eligible. The Department issues a DCL every July that provides essential information about FISAP and required filing deadline date. Important Dates FISAP on the Web for 2008-2009 available to Schools By August 1, 2007 FISAP Reallocation Submission to ED By August 17, 2007 FISAP Submission to ED By October 1, 2007 The Work-Colleges Program Report of 2006-2007 award year expenditures By October 19, 2007 FISAP Edit Corrections Due to ED

By December 15, 2007 Tentative Awards Posted on the Web By February 1, 2008 Underuse of Funds Waiver Request Deadline By February 8, 2008 Institutional application for Approval to Participate in the Federal Student Aid Programs submission to ED By February 8, 2008 Work-Colleges application and agreement to ED By March 7, 2008 Final Awards posted on the Web By April 1, 2008 FWS Community Service Waiver Request to ED

By April 25, 2008 Transfer of Funds Your school may transfer up to 25% of its total Federal Perkins Loan allocation (FCC) to both Federal Supplemental Educational Opportunity Grant (FSEOG) and /or Federal Work-Study (FWS) programs. Federal Work-Study may transfer up to 25% of its total FWS allocation to the FSEOG program. Any unexpended transferred funds must go back to the program that it came from at the end of the award year. Transfer of Funds The school must report any transfer funds on the Fiscal Operation Report of the FISAP. The FWS total allocation does not include the funds carried forward or backward from other award years. FSEOG & FWS Carry Forward and Carry Back Schools may spend up to 10% of its current years FWS or FSEOG allocation in the Following award year (carry

forward). Before a school may spend its current years allocation, it must spend any funds carried forward from the previous year. Schools are also permitted to spend up to 10% of its current years FWS or FSEOG allocation for expenses incurred in the previous year (carry back). Schools must match FWS and FSEOG funds carried forward or back in the award year that they are spent. Carry Forward and Carry Back You may carry back FWS funds for summer employment: that is you may use any portion of your schools initial and supplemental FWS allocations for the current award year to pay students wages earned on or after May 1st of the previous award, but prior to the beginning of the current award year (July 1st). This summer carry back authority is in addition to the authority to carry back 10% of the current years FWS allocation for use during the previous award year. Carry Forward and Carry Back You may carry back Schools may spend any portion of its current award

years initial and supplemental FSEOG allocations to make FSEOG awards to students for payment periods that begin on or after May 1st of the prior award year, but end prior to the start of the current award year(carry back for summer). The school must report the carry forward and carry back information on the FISAP in Part V, this information is due no later than December 15th For the current year 2008-2009. Carry Forward and Carry Back The official allocation letter for a specific award period is the schools authority to exercise these options. Schools may not carry forward or back FWS funds to any award year in which there is no specific FWS allocations and the same requirement holds for FSEOG funds. FISAP Monitoring Team Campus-Based Systems and Operations Divisions staff has established a FISAP Monitoring Team that will review all FISAP corrections after the December 15th deadline each award year.

Schools may correct the FISAP without approval after the original submission on October 1st through December 15th. After the deadline date, the eCB system will halt all corrected Working Copy submissions. Schools will then make their corrections in the Working Copy and when they Submit Correction. The school will be give the an opportunity to type in text identifying the correction with an explanation of the change. FISAP Monitoring Team The eCB system will send the text box to a pending module within eCB for review by the FISAP Monitoring Team. The Team will review the correction to ensure that the data is permissible according to the FISAP instructions, matches any prior year FISAP data (carry-back/forward), and more importantly, identify any accounting adjustment needed. After the December 15th deadline, a school may no longer claim any Administrative Cost Allowance that was initially reported as zero. Upon approval or denial of the FISAP correction, the FISAP Monitoring Team will email the FAA of record (using the email address listed on the signature page) of their decision. FISAP Monitoring Team Based on an approved correction, the school may then enter the eCampus-Based system to submit the approved "Working

Copy" containing the changes. The eCB system will only then allow the data to upload to the hard coded data. If the "Working Copy" data is denied, the eCB system will return the data the last approved submitted format. Community Service in the FWS Program Harold McCullough FWS Program Purpose To provide part-time employment to students with a financial need and encourage students to participate in community service activities FWS Program Community Service Requirements The FWS Program has two community service requirements - School must use at least 7% of its total FWS allocation (initial and supplemental) to pay students employed in community service - At least one of the FWS students employed in community service must work as a reading tutor for children in a reading tutor project or performing family literacy

activities in a family literacy project. Definition of FWS Community Services Services identified by a school, through formal or informal consultation with local nonprofit, governmental, and communitybased organizations, as designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to their needs FWS Community Service Examples FSA Handbook in Volume 6 provides examples such as: - Health care, child care, literacy training, education (including tutorial services), welfare, social services, transportation, public safety, recreation, crime prevention and control, and community improvement FWS Community Service Jobs The school establishes the community service jobs - Identify potential jobs and employers

- Research your students interests in community service - Promote community service jobs - Place a priority on jobs that meet needs of lowincome individuals FWS Community Service Community Services must be open and accessible to community - School is not considered a community for this purpose - Service considered open to community if it is publicized to community and general public uses service - Statutory exception to this requirement is for support services to students with disabilities even if services are only provided to students enrolled at the school FWS Community Service To be considered employed in a community service job, an FWS student does not have to provide a direct service To determine whether employment provides community service, school must consider if service provided primarily benefits community versus the agency or school

FWS Community Service If FWS student was hired to care for the grounds of the administrative offices of a private non-profit agency that provides community services, the job itself would not be community service Alternatively, an FWS student preparing food for a meals on wheels program would not have direct contact with community residents, but he or she is still providing important community service Determining Minimum Amount Required School must spend on community service jobs the greater of the following two amounts: (1) 7% of the sum of: - your original FWS allocation, plus - your FWS supplemental allocation (if any), minus - any amount of FWS Federal funds you returned through the reallocation process or earlier OR Determining Minimum Amount Required

(2) 100% of your FWS supplemental allocation (if any) The school may release 2007-2008 FWS funds by filing the Campus-Based Reallocation Form by August 22, 2008 and not have those funds used to calculate the 7% minimum amount under item (1) above FWS Community Service Waivers The Secretary may waive one or both of the community service requirements - School in a waiver request must demonstrate that enforcing the requirements would cause a hardship for its students - Fact that it may be difficult for the school to comply is not in and of itself a basis for granting a waiver - Waiver request for 2008-2009 Award Year had a deadline date of April 25, 2008 FWS Community Service Waivers In the past, a limited number of waivers were provided and some examples are: - Small FWS Allocation - Rural Area

- Specialized Program Failure to Meet Community Service Requirements During the 2006-2007 Award Year 15% of FWS Federal funds were spent for community service jobs and 17% of FWS students were working in community service jobs However, during the 2006-2007 Award Year 304 schools failed to meet the 7% community service requirement out of 3,303 schools Failure to Meet Community Service Requirements The Department issued a May 2007 Dear Colleague Letter (CB-07-08) on the FWS community service requirements - Reminded schools about the two FWS community service requirements, the opportunity for applying for a waiver, and the importance of releasing FWS funds on the Campus-Based Reallocation Form - Informed schools about the consequences for not meeting the FWS community service requirements for the 2007-2008 Award Year and subsequent award years

Questions and Answers Contact us: Dan Madzelan [email protected] Nikki Harris [email protected] Harold McCullough [email protected]

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