Basic Position Description Generation DHS PushButtonPD Welcome Welcome and thank you for using the DHS PushButtonPD The following slides contain the basic steps needed to generate a position description. If you are unsure of what content is most appropriate for your position(s) or need further assistance, please contact your servicing Human Capital office.
Again, many thanks and please let us know if we can be of further service. Basic PD Generation Steps 1 through 7 Step 1: Select an Organization Step 2: Select a Pay Plan
Step 3: Select Tasks METHOD B: ADVANCED TABS METHOD A: SEARCH
Method A: Search WARNING: this is the slowest feature of the tool.
RECOMMENDATION: only use for exact terms when you cannot find the appropriate language via Method B. The terms are exact / case sensitive.
Wildcards are not recognized. Method B: Tabs
Use the tabs along the right hand side to select between different topic areas. For Tasks: select what the person should do on the job that can be learned or trained within 90-days.
For KSAs: select what should be on the persons resume that qualifies them for this work that cannot be learned or trained within 90-days.
Step 4: Select Competencies & KSAs METHOD B: ADVANCED TABS METHOD A: SEARCH
Step 5a: Select % of Time Select % of Time Highlight the Major Duty.
Allocate the percentage of time for each Major Duty. Ensure the percentage of time adds up to 100% (i.e. Completed)
Step 5b: Select Title Step 5b: Select Title Select an appropriate Occupational Series
and Title for the position. Step 5c: Select Factor Levels Select Factor Levels
Select the most appropriate verbiage that describes the position. Ensure all Factor Levels have a response before proceeding.
Step 6a: Select Position Description Language Select Position Description Language
Select appropriate language that describes requirements for the position. Major Duties include work appropriate to specialized positions or teams; and other unique requirements.
Step 7c: Print Draft PD Step 7d: Print HR Forms Print HR Forms
Print out the forms as directed by your servicing HR office. Note that the OF-8 (and TSA 1100.5) will need to be downloaded or provided by your servicing HR office.
Advanced PD Generation Steps 5d, 6b, 7a, 7b Step 5d: Selective Placement Factor Selective Placement Factors
Displays the KSAs Chosen by the User. User selects one (or two) that meet the following criteria:
Step 6b: Job Opportunity Announcement Job Opportunity Announcement Select appropriate language that
describes requirements for the position that will appear in the announcement. When populated, the Certification and Training section may be used to identify position training requirements. This
information does not print in the Position Description, but on a separate sheet. Step 7a: Ladder Ladder
Generate the upper-level employee position. Select the differences in Factor Levels between the upper and lower grade positions.
Ensure the indicator is GREEN. In the next screens, select the Tasks and
Competencies that belong to the higher or lower grade as appropriate. Default is the Task / Competency applies to both grades equally.
Output in 7C will automatically adjust. Step 7b: Editor Editor
Select the language to edit. Note that the editor feature is exceptionally rudimentary at this time.
Recommend typing in Word or Notepad and pasting in; or just edit the output directly.
