Job Description Training What is a job description?

Job Description Training  What is a job description?

Job Description Training What is a job description? How do I get started? Components of a job description Job duties Education and experience Competencies

What is a job description? Details the duties and responsibilities of a specific job. Helps attract the right job candidates and sets clear employee expectations. Provides an opportunity to clearly communicate direction and guidance. Explains the role of the employee in the larger organization and provides a baseline of reference. Serves as a major basis for outlining performance

expectations, job training, job evaluation and career advancement. How should I get started? Determine what the business need is of the position. Are there other positions that have a similar role? Use existing job descriptions as a reference point. Classification profiles for SHRA, CSS and Broad banded classes can be used as a guide. These are generic profiles and should not be

copied and pasted into the job description. Job descriptions should include specific duties related to the position. If reclassifying a current position, the employee who is doing the work is a great resource. Input from other team members on what is needed. All ECU job descriptions are housed in PeopleAdmin. Components of a ECU Job Description

Proposed Classification Identifying Information (i.e. department, work hours, etc.) Primary Purpose of the Organizational Unit Primary Purpose of the Position Change in Responsibilities or Organizational Relationship Education and Experience Description of Work Competencies ADA Checklist

Organizational Chart Position Details Proposed Classification: What title and description of work best describes the overall function of the position? If it is a current position, has the job changed significantly enough to change the classification?

Position Details: Working title, position competency level, position type, salary range E-Class, months per year, work schedule, work hours SHRA/CSS POSITION EHRA-NF POSITION

Position Details Education and Experience: SHRA, CSS and Broad banded position minimum qualifications are determined by the classification of the position. They cannot be changed and will always be listed on the posting. EHRA-Non-faculty positions must qualify under the IRIT general criteria which is generally post-baccalaureate credentials (e.g., Masters degree or higher). Bachelors degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree.

The minimum qualifications are used to establish clear and appropriate eligibility standards for the position and is the lowest level of acceptable education and/or experience needed to be selected for the position. Position Details Education and Experience (continued): Preferred education and experience above the minimums can be added to the job posting if the manager wants to search for a particular skill set. Preferred education and experience should include any desired criteria

that enhances an individuals capacity to perform the functions of the position. Example: Additional training and experience include three years of programming experience with a working knowledge of at least one highlevel programming language such as C++, Cold Fusion; working knowledge of relational database systems such as MS SQL, Oracle, MySQL, or Sybase; web development experience; knowledge of designing relational databases, and HTML programming experience. SHRA/CSS POSITION

EHRA-NF POSITION Proposed Job Duties Primary Purpose of Organizational Unit: A general description of the organizational unit to which the position is assigned, including a description of the programs and services to be provided. Does not have to be exhaustive a brief paragraph will suffice.

Primary Purpose of the Position: Why does this position exist and how does it relate to the unit? Summary of all of the job duties that highlights the overall role of the position. Specific duties do not need to be listed Example: The primary purpose of this position is to implement and carryout objectives of the campus mail system, which includes processing departmental outgoing U.S. mail, providing back up for the United States Postal Service contract window, substituting for all mail routes, balancing the monthly postage billing, provide backup for outgoing mail processing, and log-in student parcels and accountable mail.

Proposed Job Duties Change in Responsibilities or Organizational Relationship: For a new position, list the reason the position is being created. Is it a new role completely or are there other positions in the unit that have been handling these duties? For an existing position, provide a brief explanation of the basis and purpose of any change in responsibilities and/or reporting relationships since the previous description was updated.

This section is critical for HR to understand what has changed! Example: Due to the restructuring of the department, this position will now be assigned budgetary functions to include various line item accounts such as travel, equipment, and supplies. These functions were previously assigned to position 123456, Accounting Technician Contributing. Position 123456 will not be filled and will be abolished. SHRA/CSS POSITION Proposed Job Duties

The job duties section should describe, in detail, the responsibilities and duties of the position. Include: Individual tasks and methods used to complete the tasks. Structure your sentences in classic verb/object and explanatory phrases (e.g. Greets office contacts and visitors in a friendly and sincere manner.) List the percentage of time spent in each functional area over a course of a year. Write the duties in terms of what the position requires, not based upon

the capabilities of any individual. Use explanatory phrases telling why, how, where, or how often to add meaning and clarity (e.g. "Collects all employee travel documents on a weekly basis for reimbursement purposes.") Include the knowledge, skills, and abilities (KSAs) necessary. EHRA-NF POSITION SHRA/CSS POSITION

Proposed Job Duties Example Functional Competencies Used only for Career Banded classifications Competencies of the classification can be used as a guide, but we need to know the job duties for the particular position, so do not copy the description of work or

competency profile information into the job duties. Example of a mix of job duties and competencies: Must be able to work effectively with people in a constantly changing environment, communicate clearly with others, be comfortable training users, and have considerable knowledge and understanding of computer technology and how it relates to libraries. Must possess a thorough knowledge of operating systems, and the capabilities and limitations of computer and peripheral equipment. In addition, the position requires thorough knowledge of the principles and techniques of computer applications and documentation; the ability to comprehend, analyze, and interpret programming needs.

When to review/update a job description? Job change New leadership

Prior to posting vacant position Reorganization of unit Questions?

Recently Viewed Presentations

  • Maximizing the Amount of DNA Recovered: A Study

    Maximizing the Amount of DNA Recovered: A Study

    An additional study was designed that incorporated semen and whole blood, along with another type of swab—the classic cotton swab. The objective of this study was to determine the most effective method of collection for dried body fluid stains.
  • Title III Summer Conference

    Title III Summer Conference

    P26 Have directions, passage and prompt read aloud. P27 Use approved bilingual word to word dictionary . Bold is embedded. For reviewing IEP's.We have 3 embedded codes to consider. 1 code that is not embedded. Keep in mind that a...
  • BCE and CE

    BCE and CE

    BCE = Negative numbers. CE = Positive numbers. CE starts at Year 0 (or 1) For example: 100 BCE is the same as -100. 100 CE is the same as +100. How many years are between 100 BCE and 100...
  • Chris Alvarez Hudl App WHAT IS HUDL? Hudl

    Chris Alvarez Hudl App WHAT IS HUDL? Hudl

    WHAT IS hUDL? Hudl is a product and service of Agile Sports Technologies, Inc. - a Lincoln, Nebraska based company providing tools for coaches and athletes to review game footage to improve team play, and strength and conditioning.. College coaches...
  • English II - Weebly

    English II - Weebly

    by Maureen Johnson. Gym Candy by Carl . Dueker. The Book Thief by Markus Zusak. Divergent / Insurgent. by Veronica Roth. Any book by J.K. Rowling (Harry Potter etc.) Any Nicholas Sparks Book (especially The Lucky One, Bend in the...
  • 3D Printing for the home Lynnanne Pearson Skokie

    3D Printing for the home Lynnanne Pearson Skokie

    Application for 3D Printing. Coasters. Soap Holder. Kitchen drainer. Shower Curtain hook. Bag clips. Paper towel holder. Wine charms. Napkin rings and holders . Outlet protectors. Door stop. Toothpaste tube squeezer. 3D prints for the home. Afinia H800.
  • Developing Critical Thinking Dr Ian Willis Educational Development

    Developing Critical Thinking Dr Ian Willis Educational Development

    - a classic model. Language helps you to know what specific terms mean, able to help others and make specific use of tools at each level. Stress not all neat and tidy, need basics to develop more complex skills. Overlap...
  • THE OCEAN - Dr. Hooda 6th Grade Earth Science

    THE OCEAN - Dr. Hooda 6th Grade Earth Science

    The Ocean Floor Scientist now know that the ocean's floor is not flat. Ocean Zones Divided into 3 zones Intertidal zone Neritic zone Open Ocean zone Intertidal zone - An area that stretches from the highest high-tide line on land...