Preparing for Tenure, Promotion, and Third Year (or Pre ...

Preparing for Tenure, Promotion, and Third Year (or Pre ...

File Building Seminar: Tenure, promotion, and pre-tenure review Faculty Status Committee May 30/June 1, 2017 Robert Baah, Chair, 2016/17 /; Other members: Beers, Davis, Diekema, MacDonald (Kresser), OLeary, and Thoburn Primary Goal(s) Primary goal is to help faculty build a strong file for all levels of review: tenure, promotion, and pre-tenure. Overview 1. Five important things to know 2. How to organize your file 3. Special considerations for tenure and promotion

4. General process 5. Miscellaneous dos and donts FIVE important things to know: #1: Faculty Status Committee (FSC) uses the following to evaluate your application: The Faculty Employment Handbook (FEH) The Scholarship Standards for your school or department Your file #2: When evaluating your file, FSC reviews the file for 3 things:

Eligibility Completeness Quality FIVE important things to know: #3: Resources for creating your file on the SPU Website Home page Faculty and Staff Gateway Policies, Manuals and Procedures Faculty Employment Handbook (FEH), the School and Department Scholarship

Standards, and the relevant Faculty Advancement Due Dates Home page Departments Center for Scholarship and Faculty Development Faculty Development Building Your Faculty File Instructions on creating electronic PDF of application file Vitae template Professional Guidelines and Resources CSFD Guidelines for Peer Observation FIVE important things to know: #4: Build a compelling case for yourself Carefully organize a file that includes ALL the documents asked for in the FEH

7.4.3.1 for Tenure; 6.4.3.1 for Promotion; 5.5.3.2 for Pre-tenure Include documentary evidence and narrative explanations Your readers are multiple: School or Departmental Review Committee, Dean, FSC, Provost, & President. You must make a case for your advancement! A collection of documents does not constitute a case! Feel free to supply brief narratives interpreting the meaning and significance of the documents in your file.* Remember: readers may be unfamiliar with your discipline; write for non-experts in your area; put things in a context for understanding* Your file must be professional: complete, well-organized, and clear

FIVE important things to know: #5: Refer to the Faculty Employment Handbook! Section 5.2 Criteria for Evaluating Teaching Faculty Section 5.3 Evaluating Librarians Section 5.5.3 & 5.5.4 Pre-Tenure Review of Tenure-Track Faculty & Review of Non-Tenure Track Faculty in Their Third Year of Employment Section 6.2 Eligibility for Promotion

Section 6.3 Criteria for Promotion Section 6.4 Procedure for Promotion Section 7.2 Eligibility for Tenure Section 7.3 Criteria for Tenure Section 7.4 Procedure for Tenure The FEH takes precedence over everything!* The File Itself All file types are organized the same, regardless of application Four Key File Areas (FEH Section 5.2)* 1. Character and Congruence with Mission (5.2.1)

Competence and Contribution (5.2.2) 2. Teaching and Advising 3. Scholarship 4. Service to the University, Guild, Church & Community Organizing Your File - Overview Part I: Primary documents A. Preliminary materials [no page limit] B. Curriculum vitae [5 pages]* C. Faith narrative [4 pages] D. Vocation narrative [4 pages] E.

Teaching self-evaluation [4 pages] F. Scholarship [2 pages] G. Service [2 pages] H. Advising [2 pages] Files exceeding the specified page limits will be returned without review. (FEH 5.5.3.2) Organizing Your File Overview (cont.) Part II: Appendix no page limits A. Current and prior PDP with responses* B.

Representative syllabi [4 minimum] C. Unabridged official university student evaluations Pre-tenure: All since arrival at SPU Tenure: prior three years minimum Promotion: prior three years minimum D. Peer assessment of teaching E. Scholarly products

F. Other supporting documents (letters, publishing documentation, etc.) Part I: Primary documents A. Preliminary materials: Table of Contents* with active links to key sections Letters you include: Candidate: explain how you meet the eligibility requirement Faculty Status Committee (pre-tenure letter required for promotion and tenure files) Letters others will include after you submit: Department Chair Departmental or School Committee Review Dean Faculty Status Committee Provost Part I: Primary documents (continued)

B. Curriculum Vitae [5 pages] Make sure to include dates of hire and past promotion. *Separate out peer-reviewed publications from non-peer-reviewed. List conference presentations and distinct works in separate categories. Do not include works in preparation (trajectory) Part I: Primary documents (continued) C. Faith narrative [4 pages] Narrative that describes the development of your faith over the years (description of your faith journey)

***Meaningful interaction with the SPU Statement of Faith: historically orthodox, clearly evangelical, distinctly Wesleyan, genuinely ecumenical Explain the current practices that form and sustain your faith and life, including current church participation *PPT on writing Faith Statements at CSFD > Faculty Development > Professional Guidelines and Resources Part I: Primary documents (continued) D. Vocation narrative [4 pages] Connection between your faith and teaching, scholarship, service I.e. how do you bring your whole self to your profession?

How do your convictions affect your work in each of these three areas? *Key component: what is your own philosophy of Christian higher education? Part I: Primary documents (continued) E. ***Teaching Self-evaluation [4 pages] Note range of courses taught at SPU; explain the role of your teaching in your school or department Summarize Student Course Evaluations in the form of a chart or table that is understandable Self-analysis of strengths and weaknesses (addressing both positive and negative aspects)

Interact with both student and peer evaluations Select three to four key areas, describe your response and note results *Directly address any/all previous recommendations made by Status Part I: Primary documents (continued) F. Scholarly trajectory [2 pages] What is your larger scholarly project, and how does it take shape in your scholarly products? **Clearly Note demonstrate how you meet your school/dept scholarship standards

categories: Peer-reviewed pubs, presentations at conferences, etc. *Help us understand quality/impact e.g., journal acceptance rate, conference level Works in progress can serve as evidence of your research trajectory, but do not count as published, until they are published. However, if a manuscript or other source is forthcoming or submitted, provide evidence that the work has been accepted for publication or in print. Part I: Primary documents (continued) G. Service [2 pages]: three levels University: prioritize in terms of relative weight

*Long term: University committees and task forces Short term: Cross-campus service (e.g., interview committees, Day of Common Learning) One offs: Extra events (e.g., Majors Fair, New Student Advising) Departmental: Committee work; service to students; cadres, clubs, etc.; mentoring Guilds (membership and leadership activities) Church and community (organizations, agencies, etc.) Part I: Primary documents (continued) H.

Advising academic and vocational [2 pages] What is your role as an advisor? Specific qualifications and skills Number of advisees Self-assessment of effectiveness Part II: Appendix A. Past and current PDP with Dean or Chair response. B.

Representative syllabi [4 required seek an appropriate mix] C. Official university student evaluations unabridged; see FEH for number of years to include D. Peer reviews of teaching One inside and one outside school or department Do not include letters from your mentor Observations and letters should be within one year, but preferably the quarter before the file is due

See the Guidelines for Peer Evaluations, available from the Center for Scholarship & Faculty Development Part II: Appendix (continued) E. Representative scholarly products Reprints of journal articles and/or copies of grant proposals Include artistic works, other scholarly activities as appropriate and defined by Scholarship Standards Include short description of the type of scholarship Note the role of peer review, impact factor

Do not include books in their entirety. (Instead, you might scan the title page, table of contents, book reviews, etc.) Part II: Appendix (continued) F. Additional supporting documents Promotion to Full Professor: At least 2 letters of support evaluating your scholarship and impact from peers outside the University. Solicited by Deans. Other letters that attest to character, congruence, competence or contribution Files for Tenure vs. Promotion Special Considerations for Tenure

FEH 7.3. CRITERIA FOR TENURE Assessment of the candidates character and congruence with the mission of SPU will be a particular focus of this evaluation. *Consideration of teaching, scholarship, and service will be concerned with assessing current strengths and evidence that the candidate will maintain and build on these strengths when granted the benefit of tenure. Letters of recommendation must address the file you are submitting If you were just recently promoted, revise and update as appropriate Files for Tenure vs. Promotion (continued) Special Considerations for Promotion

6.3. CRITERIA FOR PROMOTION Foundational expectations of character and congruence remain relevant in every promotion evaluation, but primary focus of these evaluations are considerations related to candidates *competence and contribution. Different standards for promotion to Assistant, Associate and FullProfessor (letters need to explain this) *Associate 6.3.2: Maturing in role good in all areas, emerging strength in one. *Professor 6.3.3: Established in role strong in all areas, excellent in one. Process (see FEH for details on procedure) General Process

Create file using Adobe Acrobat Pro SPU Website > Center for Scholarship & Faculty Development > Faculty Development > Creating an Electronic File for Status Submit files to department or school SPU Website > Provost > Faculty Advancement Due Dates Departmental or School Committee Review Deans Review

Faculty Status Committee Review (pre-tenure review mostly stops here) Provost Review Presidents Review Board of Trustees (tenure only) Some Miscellaneous Dos and Donts 1. Make sure the file is professional: organized, complete, thorough, and clear 2. File makes a compelling case 3. Be clear about dates (e.g., of last promotion, publications). 4. Be clear about categories of scholarship peer review, etc. 5. Your file must be electronic and indexed. 6. Do not assume reviewers know you and/or your program 7. Only contact status members through Dean post submission 8. Do not include letters from your assigned mentor

9. Avoid fluff (e.g., thank you notes from students) Any questions?

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