PROJECT MANAGEMENT FOR RIMI - Adopting a Raccoon 1 AGENDA - Project Management Stages Branding Team/Resources Steps in RIMI Project
Summary 2 Project Management Stages 1. Project conception and initiation 2. Project definition and planning 3. Project launch or execution 4.
Project performance and control 5. Project close - 3 Branding - 4 Communication
Email Face to Face Newsletter Departmental Meetings Posters - 5 Change is HARD Keep it Small Keep it Simple
Keep it Fun - 6 Project Team / Resources RIM CRM EDRMS Reserve IT PM ECM BA DEV Reserve External Services
Consultants EDRMS Software Development ECM - *Expected Hard Limit of 220 Days/Year/Person 7 Steps in RIMI Project Step 1 - Project Governance Step 2 - Corporate Policies Step 3 - Enterprise Adoption Plan Step 4 - Plan/Strategy Step 5 - Records Foundation
- Step 6 - RIM Administration Step 7 - Business Procedures Step 8 - Repository Governance Step 9 - Declaration Step 10 - Validation Step 11 - End User Training Step 12 - Pilot 8 Project Phases Project Governance Weekly Team Meetings (estimate 40-60 days depending upon length of project) - RIM XX Days
- IT XX Days Corporate Policies Make Decisions, Draft Policy, Get it Approved (estimate based upon how quickly your organization processes) - RIM XX Days - IT XX Days Educate on/Disseminate the Policy (estimate 7-10 days) - RIM X Days - IT X Days 9 Enterprise Adoption Plan Execute Enterprise Adoption Plan (plan for no less than 14 days) - RIM XX Days - IT XX Days
Plan and Strategy - Project Functional Specs (Bi-Weekly) (estimate based upon length of project) - RIM XX Days - IT XX Days - External X Day Project Planning + GANTT update (work with your PM to get these estimates) - RIM XX Days - IT XX Days - External XX Day 10 Records Foundation
Make File Plan EDRM Ready (Estimate based upon condition of existing plan) - RIM XX Days - External SS Day File Server Legacy Migration (Estimate 2-5 days) - RIM XX Days - IT XX Days Build Cost Schedule Index (Estimate total of 10-20 days based upon organizational comfort) - RIM XX Days - IT XX Days - External XX Days Physical Records Configuration (if these are included) - RIM XX Days - External X Day 11
RIM Administration Vendor Product Training (Estimate 3-5 days depending upon vendor) - RIM XX Days - IT XX Days - External XX Days - 3rd Party RIM Admin Training (Estimate 3-5 days depending upon vendor) - RIM XX Days - IT XX Days - External XX Days RIM Admin Self-Training (estimate 7-10 days) - RIM XX Days - External XX Day Train Back-up RIM Admin (estimate 5-10 days) - RIM XX Days
12 Business Procedures Define/Conduct SOPs (Estimate 5-15 days depending upon level of existing documentation) - RIM XX Days - IT XX Days - External XX Days Repository Governance Metadata Mapping (Pilot Group) (Pilot size will impact estimates 2-5 days) - RIM XX Days - - IT XX Day Configure SharePoint (Pilot Group)
- RIM XX Days - IT XX Day Repository Governance Plan Oversight Committee Meetings (estimate dependent upon frequency and productivity of committee meetings) - RIM XX Days - IT XX Days 13 Declaration Build, Test, Deliver RBR Rules (Pilot) (Estimate based upon vendor) - RIM XX Days Install and Configure Email Integration (Pilot) (Estimate based upon vendor) - RIM XX Days - IT XX Day Validation
Confirm System Performance Validations (36) (Estimate based upon number of SPVs and efficiency of IT 7-15 days) - RIM XX Days - IT XX Days - External XX Days 14 End User Training (All estimates should be based upon available training resources WaterOne has a dedicated education specialist in HR) Develop Course Content (10-15 days) - RIM XX Days - IT XX Days - External XX Days - Course Materials Configure Training Facility and System (10-15 Days) - RIM XX Days
- IT XX Days - External 10 Days Install and Configure Email Integration (Pilot) (3-5 Days) - IT XX Days - 15 Pilot Conduct 30-day Pilot (Estimate is dependent upon size of pilot) - RIM X Days - IT XX Days - External XX Days - 16
Summary Current Projected RIM 212 days CRM 69 Days EDRM 143 Days IT 228 days PM 75 Days ECM 110 Days BA 33 Days Dev 10 Days External 91 days
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Presentation of letter of agreement. Community acceptance of LOA and further preparations. Chief/council, committees, elders meetings. CEFA preparation and acceptance. Financial payment. TLU/TEK work undertaken. Project agreement developed. Mitigation activities developed. Expected Outcomes
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