Proposal for Re-Structuring of the Office of Grants and Contracts
Export Control Overview Office of Regulatory Compliance Export Control Laws Prohibits the unlicensed export of certain controlled technologies to foreign persons for reasons of national security and trade protection Export is broad and includes oral or written disclosure of information, visual inspection, or actual shipment outside the U.S. of technology, software/code, or equipment to a foreign person. Any method will do: E-mail Mail In-person Website Visual inspection that reveals technical data
Conference Hand-carried, i.e., laptop, memory devices A Foreign Person means Foreign Person Foreign Entity Any person not a U.S. citizen or Any partnership or group not legal permanent resident (green incorporated or organized to do card holder) business in the U.S. Any person not granted political Any foreign government asylum or refuge
Any U.S. Person employed by or representing a foreign entity Deemed export defined Release of information or technology that is subject to export control to any foreign nationals in the U.S. Such a release of information is considered to be an export to the foreign nationals home country. Info must be subject to EC regulations Release is to a Foreign National Occurring in the United States Purpose of Export Control Laws Prevent terrorism Curtail export of technologies that assist the military
potential of adversaries Compliance with trade agreements Prevent development of nuclear, chemical and biological weapons Promote regional stability Human rights considerations Governing Regulations and Oversight Agency Department of Commerce EAR: Technologies with dual uses but primarily commercial Department of State ITAR: Technologies with inherently military properties Department of the Treasury-OFAC: Prohibits transactions of value with certain countries and individuals
Export Administration Regulations Enforced by the Department of Commerce through its Export Administration Regulations (EAR). Primarily covers technologies and technical information with both commercial and military applications, i.e., dual use technologies (chemicals, satellites, software, computers, etc.). International Traffic in Arms Regulations Enforced by the Department of State under the International Traffic in Arms Regulations (ITAR). Controlled technologies of an inherently military nature: defense articles, defense services and related technical data listed on the Munitions Control List (MCL).
Economic Sanctions The Office of Foreign Assets Control ("OFAC") of the US Department of the Treasury administers and enforces economic and trade sanctions against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. Regulations target specific nations in controlling significant financial transactions or services. Countries currently sanctioned are the Balkans, Burma, Cuba, Iran, Iraq, Liberia, Libya, North Korea, Sudan, Syria, and Zimbabwe. http://www.treas.gov/offices/enforcement/ofac/
Examples of activities prohibited in OFAC Embargoed Countries Conducting surveys and interviews Engaging the services of persons to develop new informational materials or support of research activities (i.e., just hiring certain individuals from certain countries to work on an overseas trial may be prohibited!) Providing marketing and business services How do these laws impact research at the University? If research involves controlled technologies, it may be necessary to receive
government approval (a license) before allowing: Certain foreign researchers and students in the U.S. (including on campus at UCD & Anschutz) or foreign persons outside the U.S. to participate in research involving the controlled technologies The sharing of research results with foreign persons Providing training and other services to foreign persons Sending equipment or software outside the U.S. Certain other activities may require an license: Performing certain services in an OFAC sanctioned country: e.g., giving a presentation in Iran
Export Control Laws and Research at Denver | Anschutz General Rule: The University of Colorado Denver | Anschutz Medical Campus, its faculty and Employees, may not export certain materials and information to foreign persons without a license from the U.S. Government, unless an exclusion applies. Fortunately, the majority of
research at Denver | Anschutz will be covered under an exclusion to the ECL requirements. WHAT ARE THE EXCEPTIONS? Export Control Law Exclusions Public Domain: Information and research results already published and publicly available Education Exclusion: General scientific, mathematical or engineering principles commonly taught in universities (ITAR); Educational information released by instruction in catalog courses and associated teaching laboratories (EAR)
Employment Exclusion: License is not needed to share EC materials if the foreign national is a full-time employee, not a national of certain countries, and with a permanent address in the U.S. while employed at UC Denver Fundamental Research Exclusion (FRE) Basic and applied research in science and engineering Occurring at an accredited institution of higher learning in the U.S. Which results in the ordinarily publishing and broad sharing of the information with the scientific community Different from proprietary research, the results of which are restricted for proprietary or national security reasons The Bread and Butter exception that the institution will
seek to protect. Keepin is FReal There are no publication restrictions; and There are no sponsor prohibitions on foreign national participation; and The research is conducted in the United States How do you destroy the FRE? The FUNDAMENTAL RESEARCH EXCLUSION (FRE) would be destroyed by a contract clause that: Gives a sponsor a right to approve publications Forbids the participation of foreign nationals in the research effort AND
The subject matter is export controlled. *These limitations are applicable to any sponsor, whether federal, private or not-for-profit* How are sponsored projects Impacted by ECLs? Important Federal funding opportunities (Homeland Security, NSF, NIH, DOD) directly linked to ECLs Terms and conditions restricting access by foreign nationals or removing research from fundamental research exclusion Contract requirements from Corporate Sponsors on ECLs
Tech Transfer Issues: disclosure/licensing of technologies and material transfer agreements to foreign nationals Sponsored Projects AND ECLS: What to Look For Proposals and contracts where: There is a shipment of equipment to a foreign country Training or collaboration with foreign nationals Any work with or travel to an OFAC controlled country Any reference to export controlled technologies in the award Routing Form Dual Use Research of Concern (DURC) and Export Control Sections Specific export control language in PA, other document;
restrictions on publications; restrict participation based on country of origin/citizenship; foreign collaborations; shipping to a foreign country; use of proprietary information. Automatic trigger from InfoEd to Yes answers resulting in review Does Yes mean its DURC or EC? No-additional analysis required BUT-negative answers does not mean no Export Control FY2019 National Defense Authorization Act Concerns involving national security issues related to international talent recruitment programs Requires DOD to establish an initiative to work with academic institutions performing defense research and engineering activities Support protection of IP, controlled info, key personnel, information about critical technologies
Limit undue influence, including through foreign talent programs, by countries wanting to exploit US technology Support efforts towards development of domestic talent in relevant scientific and engineering fields NIH Statement on Protecting Integrity of US Biomedical Research Identify methods to: 1. Improve accurate reporting of all sources of research support, financial interests, and affiliations 2. Mitigate the risk to intellectual property security while continuing NIHs long tradition of collaborations, including with foreign scientists and institutions; and 3. Explore additional steps to protect the integrity of peer review.
CONFLICT OF INTEREST AND COMMITMENT WHY DO I HAVE TO COMPLY? AN OVERVIEW COI Policy Statement Maintenance of the public trust is critical to the mission and reputation of the University of Colorado Denver I Anschutz Medical Campus (UCD-Anschutz), which is committed to upholding the principles of transparency, integrity and accountability. UCD-Anschutz encourages its employees to interact with business and industry, public and private organizations, and government agencies in ways that support the institutions missions. Notwithstanding the foregoing, teaching, research, outreach and other activities shall not be compromised, or perceived as compromised, by financial and/or personal benefit. What is conflict of interest?
Situations in which financial or other personal consideration may conflict, or have the appearance of conflicting, with an employees professional judgment in exercising any university duty or responsibility in administration, management, instruction, research or other professional activities. What is a conflict of commitment? Outside relationships or activities (such as professional consulting for a fee) which adversely affect, or have the appearance of adversely affecting, an employees commitment to his/her UCD-Anschutz duties or responsibilities. Who is Required to Disclose Potential Conflicts of interest and/or Commitment?*
All UC Denver I Anschutz Medical Campus (UCD-Anschutz) faculty UCD-Anschutz officers and others who have a fiscal responsibility at UC Denver All principal investigators, co-investigators, research coordinators, PRAs or others designated as key personnel on grants, contracts or human subjects protocols IRB and other regulatory/research committee members All individuals who may potentially bias the design, conduct or analysis of the research Others upon request of COI Office *Note: Instructors, lecturers, adjunct professor, retirees, clinical faculty exempt from disclosing unless there is research or grant Disclosure Period Annual basis (Mid-August October 31) New employees who meet the disclosure criteria are required to complete a disclosure within 60 days of their hire date Update within 30 days of any change
Travel must be disclosed via travel form What is the dollar amount for disclosure ? UCD-Anschutz has a zero dollar threshold for financial disclosures. What is a Significant Financial Interest? Equity value greater than $5,000 or 5% ownership in a single entity. Serving as a director, officer or other decision-maker for a commercial sponsor of human subjects research. Receiving compensation for services as a consultant or advisor to a commercial (including a not for profit) sponsor of research in excess of $5,000 annually. Royalty income or the right to receive future royalties under a patent,
license or copyright, where the research is directly related to the licensed technology or work of any amount. Personally accepting payment from the human subjects research sponsor, for non-research related travel or gifts. What is not considered a Significant Financial Interest? Salary, royalties, or other remuneration from UC Denver or its affiliates (Veterans Administration, Childrens Hospital Colorado, University of Colorado Hospital, National Jewish Hospital or Denver Health and Hospital Authority). Interests held in a diversified, independently managed mutual fund. Income from seminars, lectures or teaching engagements sponsored by public or nonprofit entities.
Income from service on an advisory committee or review panel for a public or nonprofit entity. PHS Policy Application A grant cannot be submitted to PHS unless the PI and any persons who may potentially bias the design, conduct or analysis of the study have completed a disclosure All eligible personnel must also have COI training on file prior to any PHS grant submission
For PHS regulated research, a copy of the management plan must be submitted to NIH prior to any funds being used for research purposes A copy of any management plan must be made available to members of the public within 5 days of the request Failure to disclose a significant financial interest will result in a remediation review PHS and Travel*
Faculty or employees disclosure, within 30 days, for of each trip of any reimbursed or sponsored travel unless the travel is sponsored by the following: A federal, state or local government agency An institution of higher education An academic teaching hospital A research institute that is affiliated with an institution of higher education *Travel form is available at COI website Conflict of Interest and Commitment Committee The COICC reviews the SFIs disclosed by researchers. COIC also reviews related projects to determine if a FCOI exists If a FCOI exists then the committee reviews and reviews a COI management plan The management plan must be signed by the investigator within 10 days
to take effect Summary of the COI must be submitted to NIH if the study is PHS funded prior to any funds on the effected grant been drawn COI Management Strategies Full disclosure of researchers financial interests to any human research participants Disclosure of financial relationship in all written and oral presentations, publications, and abstracts Modification of the research plan Monitoring of research by independent reviewers, including oversight of participant recruitment and enrollment; ICF process; analysis of the study data, reporting to the sponsor Divestiture of significant financial interests Disqualification of the researcher from part or all of the research project
Pharma Policy (CU-AMC) Students, residents and faculty may not accept: Gifts, monetary stipends, paid travel or honoraria solely for attendance at industry-sponsored dinners, lectures or sales presentations. Exceptions For professional development courses or educational programs, activity may occur with prior approval Educational programs designed to demonstrate proper use of medical or surgical devices or techniques Travel related to research or technology transfer Academic unit can create a central fund to support tuition, travel or participation in educational activities Speakers Bureau May not participate or receive compensation talks through a speakers bureau if:
a) The content of the slides, lecture or educational handouts need approval by industry reps; or b) If the content of the material to be presented does not represent a balanced and objective assessment of treatment options; or c) The compensation offered is above fair-market value; or d) The company provides honoraria or gifts to the attendees; or e) The overall purpose of the lecture or course is marketing External Gift Management and Institutional Integrity (CU-AMC) New policy effective July 1, 2018 Ensure the integrity of our university and the professionals who work here Protect the academic freedom of University faculty and staff Support receipt of gifts that are fully consistent with the core values and mission of the University
Does not address Individual Conflicts of Interest or funding for IRBapproved research Policy and checklist links: Policy: https://bit.ly/2MmyKfb Checklist: https://bit.ly/2MI2AId Gift Policy Guidance The Advancement office or any faculty member may ask for PIIRC guidance on any gift, of any size Some gifts will receive heightened scrutiny Specifically, gifts from individuals or organizations that Produce products that claim to offer a health benefit, especially when the proposed activities might be perceived as an endorsement of the funders product(s) Produce products/services that have harmful health impacts, Have been the subject of substantial negative publicity,
Have also provided research support to the same faculty member receiving the non-research gift When do you need to disclose gifts? Gift size thresholds <$5,000 or <$25,000 and received during fundraising events (galas, luncheons, etc.) no change. $5,000-$50,000: faculty member should complete attestation form $50,000-$100,000: Faculty member and supervisor should sign form $100,000-$1,000,000: should receive PIIRC review and must have a written gift agreement >$1,000,000: must receive PIIRC review, have written gift agreement and Chancellor/designee approval
Governing Policies Federal/NIH: 42 CFR Part 50, Subpart F, Objectivity of Research Administrative Policy Statement 5012, Conflicts of Interest and Commitment University of Colorado System Policy University of Colorado DenverIAnschutz Medical Campus, Procedures for Evaluating Conflicts of Interest and Commitmen t UC Denver I Anschutz Campus Policy University of Colorado Denver, Policy to Limit Conflicts of Interest Between Health Care Profes
sionals and Industry Representatives Applicable to UC Anschutz Schools of Dental Medicine, Medicine, Nursing, Public Heath and Pharmacy, and the Health Sciences Library SBIR/STTR Policy (forthcoming) Questions? Website: ucdenver.edu/coi E-mail: [email protected] Christine Ahearn, [email protected] HIPAA Privacy and Security Flags & Resources Nov 2018
Lori Hopper, BA, CHC, CHPC Institutional Compliance & Privacy Officer Office for Regulatory Compliance 303-724-0983 | [email protected] Deborah Geha, GSEC, HCISPP, ITIL Risk and Compliance Manager Office of Information Technology | Security & Compliance 303-724-9260 | [email protected] 4 5 HISTORICAL INFO: Research Portfolio From 2015 to 2017
Total research funding: $421M to $490M Nonfederal support: $166M to $229M Industry growth: 33% Foundation & Association growth: 39% Research Volume: 3500 human subject protocols 600 animal protocols CHALLENGES of an Academic Institution Decentralized hierarchical structure: Challenges to Consistency Devolved Responsibility Challenges of Communication How to be responsive to internal and external pressure or change?
HELP with the next right thing! 4 6 4 7 HIPAA Policies & Procedur es 4 8
HIPAA Privacy and Security Questions? Contact Us for Help Lori Hopper, BA, CHC, CHPC Institutional Compliance & Privacy Officer Office for Regulatory Compliance 303-724-0983 | [email protected] Deborah Geha, GSEC, HCISPP, ITIL Risk and Compliance Manager Office of Information Technology | Security & Compliance 303-724-9260 | [email protected] Human Subject Research
Nov 2018 5 1 The Federal Regulations Governing Human Subjects Research Department of Health and Human Services (DHHS): Federal department that generates regulations for human subject research and governing body for OHRP, FDA, CMS, NIH and others.
Office for Human Research Protections (OHRP): Human subjects regulations found at 45 CFR 46 Food and Drug Administration (FDA): Human subjects regulations for drugs, biologics, and devices found at 21 CFR 11, 50, 54, 56, 312, 600, 812 5 2 Human Subject Research Defined HHS
Research (45 CFR 46.102(d)) means a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge. Human Subject (45 CFR 46.102(f)) means a living individual about whom an investigator conducting research obtains data through intervention or interaction with the individual, or identifiable private information. 5 3 Human Subject Research Defined FDA
21 CFR parts 50.3 and 56.102 Clinical investigation means any experiment that involves a test article and one or more human subjects. FDA has defined "clinical investigation" to be synonymous with "research". Human subject means an individual who is or becomes a participant in research, either as a recipient of the test article or as a control. A subject may be either a healthy human or a patient.
Test article means any drug (including a biological product for human use), medical device for human use, human food additive, color additive, or electronic product. 5 4 Central Research Administration Resources: 5 5 UCD Research
Resources http://www.ucdenver. edu/research 5 6 Human Subject Research (HSR) Portal Portal designed for researchers and study teams to submit their human subject research for review by
UCHealth Children's Hospital Colorado Clinical and Translational Research Center (CTRC) University of Colorado
Administrators to facilitate institutional and affiliate review Initiates build in OnCore Centralized Clinical Research Support Center Regulatory Development
Pre-Review Education Study Clinical Trials Monitoring training courses FDA Assistance Audits by request
Responsible IND/IDE from study team Conduct of Application For cause audits Research FDA Annual Study monitoring Post approval Reports Committee study start-up ClinicalTrials.gov assistance
SUPPORT ACROSS THE LIFETIME OF A PROTOCOL Human Research Portal Pre-Review of Submissions Consent writing assistance [email protected] 5 8 Clinical Research Administrative Operations Affiliate Partners Services
University Services 1. Centralized research office for partners 1. 2. Facility Review/Approval of studies in partners facilities Negotiation clinical trial agreements for industry
sponsored human studies 2. Centralized Administration for OnCore 3. Clinical Research Support Center (CRSC) 3. Badging/orientation training for new research personnel
4. Facilitation and regulatory support 4. Partners research policies and procedures 5. Education or research personnel 5.
Compliance/QA for research billing 6. QA for clinical research 6. Epic for research 7. External IRB management 7.
Billing for research services for partners 8. ClinicalTrials.gov registration and maintenance 5 9 Institutional Review Board (IRB) All human subjects research at UCD and affiliates requires approval by Colorado Multiple Institutional Review Board (COMIRB), unless you are relying on an external IRB. This includes research using identifiable data about people, or human biological specimens.
COMIRB Acts as Privacy Board for HIPAA-related research at UCD, affiliate hospitals and for protocols under external IRB review (as appropriate) Maintains Policies and Procedures for the Protection of Human Subjects Provides forms, instructions and guidance for researchers Holds weekly office hours Offers eRA (InfoEd) Training
For questions and assistance: COMIRB Help Line: (303) 724-1055 Email: [email protected] External IRB Email: [email protected] 6 0 Clinical Trials Contracting Negotiates Clinical Trial Agreement (Contract) on behalf of the PI Manages the process for reviewing, accepting and executing the Confidential Disclosure Agreement/Non-Disclosure Agreement
Material Transfer Agreements Contact Information: [email protected] http://www.ucdenver.edu/research/OGC/Pages/MTA.aspx For further information, attend the CU: Budgeting for Clinical Research training series through SkillSoft OnCore (Clinical Trials Management System) Functions: Currently in use at CU-AMC, UCHealth, and CHCO Anticipate adoption by DHHA and Denver VA in 2019 Protocol Management Subject Management
Administration Protocol Protocol Details Details Document Retrieval Committee Committee Review Review History History Public Information Portal Automated Automated Notifications Notifications
Subject Subject Tracking Tracking Subject Calendars Subject Specific Document Retrieval Document SAEs Staff Staff Profiles Profiles and and Credentials Credentials Staff Searches Permissions Integrations Integrations
Application Configuration Financials Reports Bio Specimen Banking Monitoring Invoicing Budgeting Document Retrieval Protocol Specific Active Subjects Invoiceable Items
Custom Reports Continuing Review Metrics Specific Storage Location Specimen History SAE Review Form Query 6 2 Thank you! Clinical Research Support Center [email protected] (303) 724-1111 Research website
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