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AGS RSVP Weekly Meeting 24 Feb 2005 Agenda Project Office - Guidance etc.. (Pile) Schedule for AGS/Booster work - (Brown/Mahler) WBS Status reports (Brown, Pendzick, Pearson, Phillips(Pendzick)) Cost Scrubbing, (should have been complete 17 Feb) Excel spreadsheet updates (should have been complete 23 Feb) RLS (should have been completed 23 Feb) Cost Books (must be ready for review 9 March) Identify any remaining systems that might be candidates for further scope/cost reduction Summary of total costs for WBS Concerns Status of Master RLS (Pendzick) Status of Excel Spreadsheet updates and Access data base (Sappo) Useful Links: RSVP Project: http://rsvp.bnl.gov C-AD AGS Project: Office http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm AGS RSVP Weekly Meeting

P. Pile 24 Feb 2005 WBS 1.4 Cost-Cutting Exercise, as of 3 Feb AGS/Booster RSVP AGS Infrastructure Cost Summary (fully burdened) v27.4 v27.4 reduced WBS 1.4.1 $ 21,329,163 $ 15,057,144 Savings $ 6,272,019 Switchyard 1.4.2 $ 5,243,183 $

3,447,731 $ 1,795,452 K0PI0 1.4.3 $ 11,626,259 $ 10,125,355 $ 1,500,904 MECO 1.4.4 $ 11,975,365

$ 9,454,844 $ 2,520,521 AGS Project Office 1.4.5 $ 2,801,710 $ 2,801,710 $ - $ 52,975,680 $

40,886,784 $ 12,088,896 RSVP Target Cost $ 40,000,000 Reduction to Go $ 886,784 RSVP AGS WBS Total AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April 2/24/05 update 16 Feb (last Wednesday) Master Resource Loaded Schedule - First pass

at how WBS 1.4 work is spread over 5 years FY06-10 (what gets done, when and cost per year, rough estimate of personnel requirements) first pass did not get us the above information next pass will be 2 March 17 Feb (last Thursday) Cost Scrubbing complete AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April 2/24/05 update 23 Feb (Yesterday) All subsystem resource loaded schedules complete (with excel spreadsheets updates to Darlene) Begin entry into ACCESS data base (Darlene) WBS dictionaries complete to lowest level Are further cuts necessary? AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April 2/24/05 update

24 Feb (Today) Evaluate what has been accomplished, what did not get done, whats left to do, are further cost reductions necessary etc.. AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April 2/24/05 update 2 Mar (Wed) next week (review at our 3 Mar meeting) Second pass at Master Resource Loaded Schedule, modified as per guidance from RSVP Project Office and experiments, 4 Mar (Fri) RSVP schedule/cost review by RSVP Project Office AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April 2/23/05 update 9 March (Wed) ~2 weeks from now

Cost Books assembled and ready for review AGS/Booster (Brown) Mechanical (Mahler) Electrical (Lambiase) MECO AGS Modifications (Brown) K0PI0 AGS Modifications (Brown) Switchyard (Pendzick) K0PI0 (Pearson) MECO (Phillips) Common to all WBS elements Controls (Barton) Security (Williams) Instrumentation (Gassner) All information should be to Darlene for entry into the Access Data Base AGS RSVP Weekly Meeting P. Pile

24 Feb 2005 Further WBS 1.4 Cost-Cutting should be considered if: The subsystem/item is NOT: Necessary to insure no compromise to RHIC operations Necessary to insure compliance with laboratory environmental protection guidelines Part of the core requirements for RSVP experiments (i.e. cant do experiment without it) Necessary to bring the AGS back to FY2002 beam intensities Necessary to insure CFI effort goes forward AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April 16 Mar (Wed) Draft TDR subsystem input due (Pile, editor) - (Word or simple text) Introduction and AGS Project Office (Pile) AGS/Booster and Switchyard (Brown) K0PI0 (Lazarus) MECO (Brown beam line/Meng all else)

23 Mar (Wed) Draft PMP (PEP not needed at this level) (Pile) AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 How we get to base line in April New Guidelines 21-25 Mar All Estimates Frozen (21 April) ACCESS Data Base ready for use (21 April) Prepare material for the review 28-31 Mar Prepare talks/Practice talks for preparatory review 1 Apr (Fri) all talks posted to the Web AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 Base Line Review Dates 6-8 Apr (Wed-Fri) Baseline Preparatory Review Probable makeup of committee 3 detector/physics 2 superconductng magnets 2 accelerator

2 management 2 cost and schedule 1 chair (Ed Temple) AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 Baseline Preparatory Review Probable review agenda 6 April AM: Plenary Session PM: Breakout Sessions 7 April AM: Breakout Sessions PM: Committee deliberations Questions to RSVP 8 April AM: Answers to questions Committee deliberations PM: Close-out (no written report) AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 Base Line Review Dates 20-22 Apr (Wed-Fri) at BNL, NSF Baseline Review Organized by M. Turner, NSF Assistant Director for Mathematical and Physical Sciences Details to be determined AGS RSVP Weekly Meeting P. Pile

24 Feb 2005 Misc RSVP Project Office Account Number: 88542 $250K in supplemental funds has been promised $220K received, account #08144 The K0PI0 funds have arrived, accounts were setup and then closed Continue to use above account 88542 (will roll into 08144 when funds are exhausted) AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 Supplemental/Archive AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 Present NSF Guidance (from FY2006 Presidential Budget Request) RSVP Funding Profile (Dollars in Millions) FY 2001 FY 2002

FY 2003 FY 2004 FY 2005 Current Plan FY 2006 Request FY 2007 Estimate FY 2008 Estimate FY 2009 Estimate FY 2010 Estimate FY 2011 Estimate FY 2012 Estimate FY 2013 Estimate FY 2014 Estimate Subtotal, R&RA Subtotal, MREFC Total, Each Stage Concept/ Development Implementation R&RA MREFC R&RA MREFC 0.90 1.20 1.90 construction 6.00 2.30 14.88 41.78 48.00 30.75

15.00 8.00 $12.30 $0.00 $0.00 $158.41 $12.30 $158.41 Operations & Maintenance Totals R&RA MREFC R&RA MREFC $0.90 $0.00 $1.20 $0.00 $1.90 $0.00 $6.00 $0.00 $2.30 $14.88 preops/ops $0.00 $41.78 $0.00 $48.00 5.30

$5.30 $30.75 8.50 $8.50 $15.00 8.50 $8.50 $8.00 13.50 $13.50 $0.00 14.30 $14.30 $0.00 14.80 $14.80 $0.00 15.20 $15.20 $0.00 $80.10 $92.40 $0.00 $158.41 $80.10 Grand Total 0.90 1.20 1.90 6.00

17.18 41.78 48.00 36.05 23.50 16.50 13.50 14.30 14.80 15.20 $250.81 NOTE: Operations estimates for FY 2008 and beyond are developed strictly for planning purposes and are based on current cost profiles. They will be updated as new information becomes available. AGS RSVP Weekly Meeting P. Pile 24 Feb 2005 RSVP Project Office Present Guidance (no change from last week) All projects have been asked to design to cost, according to the following guidelines (burdened FY05$): KOPIO - 55M

MECO magnet - 56M MECO - 24M AGS - 40M Project Office - 20M These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site. The Project Office will make any needed adjustments in the overall contingency. The RSVP Project Office is assembling an April Baseline Review. The usual backup material - cost books, C/TDR's, etc. - will be needed to review. Project costs will have to be reported in escalated dollars AGS RSVP Weekly Meeting P. Pile 24 Feb 2005

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