Nexus Demonstration See instructions to use this at

Nexus Demonstration See instructions to use this at

Nexus Demonstration See instructions to use this at http://www.oucs.ox.ac.uk/nexus/itss IT Learning Programme Nexus Fundamentals Rob Eadie

Nexus Team IT Learning Programme Nexu s Collaboratio

n Availability Task s Email Meetings

To Dos Room Bookings Calendar Schedulin g

Contact s Sharing 3 Working with Contact Lists

IT Learning Programme If you send email plan meetings with colleagues use a shared calendar forget people from emails

have problems keeping everyone up to date You need distribution lists 10 Typical Department 11

Sending to a distribution list 12 Using Contacts IT Learning Programme

Electronic Business Cards 18 Location of a contact from address details

19 Can give you directions to the contact 20 View by Detailed Address

23 View by Category 24 Journal Entries

IT Learning Programme Creating a Journal Entry 29 Viewing Journal Entries

30 Displaying the Journal button 31 Journal Entries - Automatically Recording

32 Using Email IT Learning Programme Email Etiquette Some Tips

Short is sweet Check your spelling Make the Subject line meaningful Watch what you say Avoid flamming, dont SHOUT Check attachments you send for viruses Protect the privacy of others 34

Effective email Management Some tips Create a hierarchy of folders and name them sensibly Move messages out of the Inbox Optimise your 2Gb quota - delete emails you dont require immediately

Use contact lists - avoids misspelling names, stores addresses reliably 36 Instant search facility For Windows XP

users, youll need to install the Windows Desktop Search 37 Managing your emails

Create some kind of structure 38 Creating a Message Folder 1. Use a meaningful

name 2. Move messages in the folder, (dragndrop, or with a rule) 39

Recalling sent emails 40 Creating Rules IT Learning Programme

Rules to handle incoming emails 42 Out of office assistant 43

Setting out of office rules 1. You can choose from people in your contact list(s) or from the Global Address List 2. You can set up

actions to handle incoming messages 3. You can set up a custom reply 44

Working with Calendars IT Learning Programme Multiple calendars side by side 47

Multiple calendars overlay mode 48 Sharing a calendar 49

Using a specific calendar Tick the calendar(s) you want to work with 50 Creating Appointments

IT Learning Programme Creating appointments 1. Fill in the details to create the appointment 2. When saved, the

appointment will appear in the calendar 52 Making appointments private If the calendar is shared, the people you share it with will know you have

an appointment, but they will not be able to see any details of the appointment 53 Free and busy times 54

Scheduling Meetings IT Learning Programme Scheduling meetings This is where we come back to distribution lists

You can use your distribution list(s) you can plan meeting with people or groups of people from one meeting request You will be able to see when people are free and so choose a date suitable for everyone The recipients of you meeting request will then accept, reject or tentatively accept your proposed date

56 Scheduling a meeting 57 Scheduling a meeting

58 Responding to requests You can choose how you want to deal with meeting requests by clicking the appropriate button in the Respond toolbar

59 Tracking meeting responses You can track the progress by opening the event in the calendar and pressing the tracking button 60

Using categories, rules and tasks IT Learning Programme Using categories to manage items 62

Applying categories to messages 1. Group your messages according to your own categories 2. Rules can be

created to attach categories to incoming messages 63 Create a rule to apply a category

Incoming messages are tagged with the ITSS-D category 64 To-do bar

1. The To-Do Bar can show your upcoming appointments and flagged items 2. The flags are even shaded the brighter the flag, the closer you are to the due date of that particular task

65 SharePoint IT Learning Programme SharePoint lists

1. You can see your SharePoint Lists in the navigation pane of Outlook 2007 2. Requires you enabling this from your SharePoint site

67 Viewing shared files through Outlook 2007 68 Delegate Access

IT Learning Programme Delegating Invite others to share your information View another persons shared information Share Outlook folders Reply to another persons email on their

behalf 70 Granting access Thee levels of permission:

1.Reviewer 2.Author 3.Editor 71 Other email clients

IT Learning Programme Outlook 2003 whats missing with email? Previewing attachments in emails Colour categories Delay message delivery Out of office scheduling

Instant search 74 Outlook 2003 whats missing with calendars? Viewing multiple calendars in overlay mode Calendar publishing / snapshot

Calendar view showing tasks by day Share free / busy details Scheduling assistant Task integration on calendar 75 Outlook 2003

what about collaboration? Shared workspace integration SharePoint lists 76 Outlook 2003 what about the user interface /

productivity? RSS feeds To-Do Bar Flag a message as task

77 Thunderbird or other IMAP client? Youll be able to use email Individual Calendar plug-in is available Lightning Need OWA to share information (not OWA light)

78 Entourage 2008? Youll be able to use Entourage 2008 in much the same way as Outlook 2007 The SharePoint lists feature is not available at the moment

Install Exchange Web Services for better performance http://www.microsoft.com/mac/itpros/entourageews.mspx 79 Entourage 2008 Calendar view

80 Mac mail? Youll be able to use email Use separate iCal program for calendar Upgrade to Snow Leopard ? Snow Leopard is built with Exchange integration

Mail, iCal and Address Book fully interact iCAl with Snow Leopard Outlook Web Access IT Learning Programme

OWA Features Available Calendaring View your calendar (day/week/month) Show time as busy Track attendee meeting responses Show time as busy Create a recurring event

Make events private Respond with Accept, Decline, Tentative Make a calendar event private View a shared calendar Set a standard workday Email Create/view email

Out of Office message Set message priority Request read receipt Full view of headers Reply to/ Forward Create email rules Request delivery receipt

Recover deleted items Contacts and Tasks View University address book Add contacts View tasks Edit tasks

View contacts Edit contacts Create tasks Other features Spell checker Reading pane Notifications and reminders Windows SharePoint Services

HTML Windows file share Integration Right-click menu Type-down search Appearance (colour scheme) Weekly calendar views Compose messages by using

Arrange by Drag and drop Explicit logon Resource mailbox management Voicemail options 84

OWA Light Features Available Calendaring Make events private Respond with Accept, Decline, Tentative Make a calendar event private View a shared calendar Set a standard workday

Show time as busy Track attendee meeting responses Show time as busy Create a recurring event Calendar day view only Email Create/View email

Out of Office message Reply to/Forward Contacts and Tasks View University address book Add contacts

View contacts Edit contacts Other features Arrange by (limited) 85

Internet Explorer 86 Internet Explorer Calendar View 87

Other browsers OWA Light 88 Other browsers Calendar view

89 Other browsers Calendar view with Messageware addon https://webmail.nexus.ox.ac.uk/ owa 90

Resources IT Learning Programme Nexus web pages http://www.oucs.ox.ac.uk/nexus http://tinyurl.com/portfolioITLP

Links to on-line training materials Information on byte-size courses at OUCS Setup instructions for mail clients Quick start cards 92 Thank You! Your feedback will be much appreciated

Please look at the resource pages If you have any questions, please contact: [email protected] 93 Questions?

94 IT Learning Programme Oxford University Computing Services

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