Indicator 14: Post-School Outcomes Training: Data Collection 2010-2011

Indicator 14: Post-School Outcomes Training: Data Collection 2010-2011

Indicator 14: Post-School Outcomes Training: Data Collection 2010-2011 February 2011 TEA | IDEA Coordination 1 Table of Contents Overview 11

Slides 3- Entering & Saving Student Data....Slides12-28 Submitting Campus Data 29-31 Slides Edit or Delete Student DataSlides 32-33 No Student Data to Submit.Slides 34-36 Certifying District Data 37-41

Slides Returning District & Campus Data 42-47 Slides Data Integrity 48-56 Slides Reports..Slides 57-81 February 2011

TEA | IDEA Coordination Resources....Slides 82-84 2 State Performance Plan Overview February 2011 TEA | IDEA Coordination

3 State Performance Plan Process State, State, ESCs ESCs and and LEAs use LEAs use data data to to

improve improve programs programs for for children children with with disabilities disabilities Data Data is is entered entered in

in online online data data collection collection application, application, analyzed analyzed and and documented documented

Law Law requires requires Texas to Texas to collect collect data data on on 20 20 indicators indicators

SPP SPP Indicator Indicator 14: 14: Post-School Post-School Outcomes Outcomes Data Collection Process: Improving Program

Effectiveness Data Data is is collected collected on youth on youth who who are are no no longer longer in

in secondary secondary school school within within one one year year of of leaving leaving high high school school

Youth Youth were were enrolled enrolled in in higher higher education, education, competitively competitively employed, employed, or

or in in some some post post secondary secondary training training February 2011 TEA | IDEA Coordination 4

Federal Requirements: Data Collection When the IDEA was reauthorized in 2004, the law was amended to require that each State develop a State Performance Plan (SPP). The SPP helps the State evaluate its efforts in implementing the requirements and purposes of the IDEA. The SPP includes baseline data, measurable and rigorous targets, and improvement activities for 20 SPP indicators such as Post-School Outcomes (SPP14). The SPP can be found at http://ritter.tea.state.tx.us/special.ed/spp/ Data is used for LEA determinations. SPP targets are publicly reported and accessible online.

February 2011 TEA | IDEA Coordination 5 SPP: Improving Education By Publicly Reporting the SPP Targets: Schools make informed, data driven decisions in order to impact program effectiveness. Children and youth experience effective

programs and services that ensure positive outcomes. February 2011 TEA | IDEA Coordination 6 Indicator 14: Post-School Outcomes February 2011 TEA | IDEA Coordination

7 SPP 14: POST-SCHOOL OUTCOMES Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: Enrolled in higher education within one year of leaving high school. Enrolled in higher education or competitively employed within one year of leaving high school.

Enrolled in higher education or in some other postsecondary education or training program; or competitively employed or in some other employment within one year of leaving high school. February 2011 TEA | IDEA Coordination 8 TEASE

Click link February 2011 TEA | IDEA Coordination 9 SPP 14 Roles February 2011 TEA | IDEA Coordination

10 SPP 14 Home Page Tab Options: 1. Data Entry 2. Campus Admin. 3. District Admin. 4. Instructions 5. FAQ February 2011

TEA | IDEA Coordination 11 Entering and Saving Student Level Data February 2011 TEA | IDEA Coordination 12 Data Entry Page

To add student or view data, click Data Entry. February 2011 TEA | IDEA Coordination 13 View View of of Data

Data Entry Entry page SPP page SPP 14 14 District Information Student Demographics: PET Student Contact Information

February 2011 TEA | IDEA Coordination 14 View View of of Data Data Entry Entry page page SPP

SPP 14 14 (cont) (cont) Parent/Guardian Contact Information Additional Contact Information Graduation Information and Post-School Goals February 2011

TEA | IDEA Coordination 15 Data Entry Page 1. Select Current School Year, District and Campus. Click Go. Click 2. Verify that the Region, District, Campus, School Year,

and status information is correct. February 2011 TEA | IDEA Coordination 16 Data Entry: Student Information 1. Enter student SSN or alternate student ID. 2. Click PET Match. 3. The students name will

appear highlighted. 4. Click Select Student. 5. The students name and DOB will pre-fill in the fields. 6. Select Instructional Setting and Primary Disability. February 2011 TEA | IDEA Coordination 17

Data Entry Page February 2011 TEA | IDEA Coordination 18 Data Entry Page If any fields are left blank, an error message will appear and the status will be Incomplete.

February 2011 TEA | IDEA Coordination 19 Data Entry: Student Information- No PET match found February 2011 TEA | IDEA Coordination

20 Data Entry : USA-Student Contact Information Note: E-mail is not required but recommended. February 2011 TEA | IDEA Coordination 21

Data Entry : Outside of USA-Student Contact Information Note: E-mail is not required but recommended. February 2011 TEA | IDEA Coordination 22 Data Entry : USA-Parent/Guardian Contact Information

Note: E-mail is not required but recommended. February 2011 TEA | IDEA Coordination 23 Data Entry : Outside of USA-Parent/Guardian Contact Information

Note: E-mail is not required but recommended. February 2011 TEA | IDEA Coordination 24 Data Entry : Additional Contact Information February 2011

TEA | IDEA Coordination 25 Data Entry: Graduation Information and Post-School Goals February 2011 TEA | IDEA Coordination 26 Saving Student Data

February 2011 TEA | IDEA Coordination 27 Saving Student Data- Incomplete Student data has been saved- but it is incomplete. A message will appear.

February 2011 TEA | IDEA Coordination 28 Submitting Campus Data February 2011 TEA | IDEA Coordination 29

Submitting Campus Records Click Campus Admin Tab 1. Check that all student data is in Complete status. 2. Check the assurance statements. 3. Click Submit. 4. Status will change to Submitted. 5. Notify District

Certifier that campus data has been submitted. 4 2 3 1 February 2011 TEA | IDEA Coordination

30 Submitting Campus Records View February 2011 TEA | IDEA Coordination 31 Edit or Delete Student Data

February 2011 TEA | IDEA Coordination 32 February 2011 TEA | IDEA Coordination 33 No Student Data to Submit

February 2011 TEA | IDEA Coordination 34 No Student Data to Submit 1. Click Data Entry tab. 2. Select District and Campus. Click Go. (If there is no campus in drop down, continue to Campus Admin page and follow

directions #2 and #3 on next slide.) 3. Click the link below the student records table: Click here if you have no student data to submit. February 2011 TEA | IDEA Coordination 35 No Student Data to Submit

Campus Admin page Check and submit February 2011 TEA | IDEA Coordination 36 Certifying District Data

February 2011 TEA | IDEA Coordination 37 District Administration Page District Data and Current Status Campus Return Process and Campus Status

Certify February 2011 TEA | IDEA Coordination 38 Certifying District Data Not Certified February 2011

TEA | IDEA Coordination 39 Certifying District Data 0 0 Current Status: February 2011 Certified TEA | IDEA Coordination

40 Certifying Data When you click the Certify button, you are assuring the State that you are submitting valid and reliable data. I understand and agree that submission of this information constitutes certification that this data is accurate and meets the reporting requirements outlined by the Texas Education Agency Division of IDEA Coordination. CERTIFY

NOTE: After the closing date of August 31, TEA cannot return the data and there is NO appeals process. February 2011 TEA | IDEA Coordination 41 Returning District and Campus Data February 2011

TEA | IDEA Coordination 42 Request TEA Return: District Data February 2011 TEA | IDEA Coordination 43 Return Campus Data

February 2011 TEA | IDEA Coordination 44 Return Campus Data Campus Return Process 1. Select a campus by clicking the button next to the campus number. 2. Select return reason

from drop down menu. 3. Type notes in Return Notes text box. 4. Click Return. 2 1 3 4

February 2011 TEA | IDEA Coordination 45 Return & Resubmit Campus Data LEA Returned Notify the district certifier that data has been submitted. February 2011

TEA | IDEA Coordination 46 Certifying TEA Returned District Data District Admin Page Current Status: February 2011 Certified TEA | IDEA Coordination

47 February 2011 TEA | IDEA Coordination 48 Why is data integrity important? February 2011 TEA | IDEA Coordination

49 February 2011 TEA | IDEA Coordination 50 February 2011 TEA | IDEA Coordination 51

Data Integrity Checklist for SPP Indicator 14 February 2011 TEA | IDEA Coordination 52 Data Integrity: Certification When you click the Certify button, you are assuring the State that you are submitting valid and reliable data. I understand and agree that submission of this information constitutes certification that this data is accurate and meets

the reporting requirements outlined by the Texas Education Agency Division of IDEA Coordination. CERTIFY NOTE: After the closing date of August 31, TEA cannot return data and there is NO appeals process. February 2011 TEA | IDEA Coordination 53

Data Integrity: Consequences February 2011 TEA | IDEA Coordination 54 Data Integrity: Tech Assistance February 2011 TEA | IDEA Coordination

55 Reports Available by User Role February 2011 TEA | IDEA Coordination 56 User role: Not all users can view all reports. View is based on the users role in the application.

February 2011 TEA | IDEA Coordination 57 Report Type: ESC Viewer February 2011 TEA | IDEA Coordination 58

ESC Viewer February 2011 TEA | IDEA Coordination 59 ESC Viewer February 2011 TEA | IDEA Coordination

60 ESC Viewer February 2011 TEA | IDEA Coordination 61 ESC Viewer February 2011

TEA | IDEA Coordination 62 Report Type: District Certifier February 2011 TEA | IDEA Coordination 63 District Certifier

February 2011 TEA | IDEA Coordination 64 District Certifier February 2011 TEA | IDEA Coordination 65

District Certifier February 2011 TEA | IDEA Coordination 66 Report Type: Data Entry Agent February 2011 TEA | IDEA Coordination

67 Data Entry Agent February 2011 TEA | IDEA Coordination 68 Data Entry Agent February 2011

TEA | IDEA Coordination 69 Data Entry Agent February 2011 TEA | IDEA Coordination 70 Report Access

February 2011 TEA | IDEA Coordination 71 Accessing Reports: SPP 14 February 2011 TEA | IDEA Coordination 72

Accessing Reports: SPP 14 February 2011 TEA | IDEA Coordination 73 Running Reports February 2011 TEA | IDEA Coordination

74 Running a Report Report options February 2011 TEA | IDEA Coordination 75 Confidential Information

February 2011 TEA | IDEA Coordination 76 Running a Report: Options Filtering options February 2011 TEA | IDEA Coordination

77 Report Features: Overview 1 2 3 4 5 3 1

Page NavigationAllows user to scroll through pages 4 Sorting Optionsalphabetically or numerically by using column hyperlinks Printing optionsExport to PDF or Excel Printing 2

Header-Report type, level, & year 5 FooterDate, additional info, & confidentiality message February 2011 TEA | IDEA Coordination 78

PDF: Printing and Saving Click print icon, choose PDF format from drop down. PDF Format: Save, print, or scroll through multiple pages. February 2011

TEA | IDEA Coordination 79 Excel Spreadsheet: Printing and Saving Click print icon, choose Excel format from drop down. Excel Format: Save,

change format, and organize data to meet specific needs. February 2011 TEA | IDEA Coordination 80 Resources February 2011

TEA | IDEA Coordination 81 Help! February 2011 TEA | IDEA Coordination 82 Additional Resources:

February 2011 TEA | IDEA Coordination 83

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