Presentation to Portfolio Committee 2 September 2009 Free
Presentation to Portfolio Committee 2 September 2009 Free State and Northern Cape Region State of the Region CONTENT OF THE REPORT A. ORGANOGRAM B. STRUCTURE STATUS OF PERFORMANCE OF THE REGION C. BRANCH REPORTS 1. CORPORATE SERVICES 2.CORRECTIONS 3. FINANCE & SUPPLY CHAIN MANAGEMENT 4. DEVELOPMENT AND CARE OF OFFENDERS D. INTERGOVERNMENTAL RELATIONS AND PARTNERSHIPS IN THE REGION FREE STATE PROVINCE NORTHERN CAPE PROVINCE E. CONCLUSION SUCCESSES CHALLENGES A. ORGANOGRAM Regional Commissioner Mr. MZI Modise Deputy Regional Commissioner Mr. L M Ncongwane Regional Head: Corporate Services Regional Head: Finance & Supply Chain Mr. L S Bikane Vacant
Regional Head: Development and Care Regional Head: Corrections Mr. G E Wilson Vacant Area Commissioner: Groenpunt Mr. M Mkhwanazi Area Commissioner: Kroonstad Mr. V Sibeko Area Commissioner: Grootvlei vacant Area Commissioner: Goedemoed Mr. R Marcus Area Commissioner: Colesburg Mr. M Plaatjies Area Commissioner: Kimberley Mr. M Coetzee Area Commissioner: Upington Mr. J Joseph ORGANOGRAM (cont) Regional Commissioner Mr. MZI Modise Groenpunt Kroonstad Grootvlei Goedemoed Management Management Management Management
Area Area Area Area Colesberg Management Area Kimberley Upington Management Management Area Area Groenpunt Max Kroonstad Med A B C D Grootvlei Max Bethlehem Grootvlvlei Med Groenpunt Youth Ficksburg Boshof Frankfort Harrismith
Parys Groenpunt Med Sasolburg Vereeniging Goedemoed Med A Colesberg Kimberley Upington Goedemoed Med B De Aar Douglas Kuruman Brandfort Bethulie Hopetown Barkley-West Springbok Hoopstad Ladybrand Edenburg Richmond Lindley Wepener
Fuaresmith Victoria-West Odendalsrus Winburg Senekal Ventersburg Virginia Zastron OVERVIEW OF THE REGION Region consists of two (2) Provinces: Free State and Northern Cape Seven (7) Management Areas namely Groenpunt, Kroonstad, Grootvlei, Goedemoed in Free State Province and Kimberley, Colesberg and Upington in the Northern Cape Province Forty three(43) Correctional Centers excluding Mangaung Maximum Correctional Centre. Male Centres : 41 Female Centres : 1 (Kroonstad Medium C; COE) Female Units : 4 (Ficksburg, De Aar, Upington, Kimberley) Youth centres : 1 ( Groenpunt Youth Centre) Six (6) Centers of Excellence: Groenpunt Youth Correctional Centre, Kroonstad Female Correctional Centre, Sasolburg Correctional Centre, Goedemoed Medium A, Kuruman Correctional Centre and Douglas Correctional Centre.
Free State and Northern Cape has an approved lock up total of 16 927 offenders; this includes an additional total of 2928 at the PPP (Mangaung Maximum Correctional Centre in Bloemfontein) The average level of overcrowding for the region as on 24 August 2009 is 104.33 % against the actual total of 17660 with Grootvlei Med A at 107.87% ,Kimberley at 108.02% and Upington at 109.38% as a result of ATDs. Construction of New Kimberley Correctional Centre which will accommodate 3000 adult male offenders commenced on 14 November 2006 and is 95% completed OVERVIEW OF THE REGION Escapes: 2007/2008 : Category 1 (10 offenders) Category 2 (3 offenders) 2008/2009 : Category 1 (6 offenders) Category 2(4 offenders) Current financial year : Category 1 (3 offenders): Barkly West (1), Ventersburg (1), Groenpunt (1) (Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc) (Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave) The roving CSPBs structures and offices are well established and fully functional at all management areas. The only chairpersons position that is vacant is the one at Goedemoed m/area where the process of filling it is at an advanced stage. Total offenders successfully released on medical grounds by the CSPBs: 2008/2009 :13 2009/2010 :1
Post Establishment: Financed Filled Vacancy Rate 6449 5801 10,05% (648) BREAKDOWN OF INCARCERATION TOTALS Adults Male Female ATDs 4055 19 Sentenced 13152 259 Total 17207 278 Youth Male
Female ATDs 995 3 Sentenced 807 18 Total 1802 21 Children Male Female ATDs 87 3 Sentenced 107 5 Total 194 8
BUDGET PROGRAMMES AND ALLOCATION FOR 2009/2010 2008/2009 Original budget allocation: R 946, 972, 000 2009/2010 Original budget allocation R 1,175,979,300 Additional budget R 224, 231,400 Plus: Roll over funds R 0 Plus: roll over funds R 0 Revised budget allocation R 1,171,203,400 Revised budget allocation R 1,175,979,300 Less: exp. Up to date R 1,265,182,510 Less: exp. Up to date R 84,067,438 Outstanding commitments R 0 Outstanding commitments: R 14, 707,893 Total amount available: R 93,979,110 % Without commitments: 7,15% % Without commitments: 108,02% Plus: % commitments 1,25% Plus: % commitments: 0% % Spend with commitments: 8,40% - Ideal: 100% (Deviation -8.02%) - Ideal: 8,33% (Deviation 0.07%) PERFORMANCE INFORMATION PROGRAMME ADMINISTRATION
EXPENDITURE FOR THE YEAR TO DATE: REGIONAL STATUS: 31st JULY 2009 Programmes Expenses R Comm R Budget R % Spend Administration 113,393,567 19,379,515 314,338,696 42.24% Security 215,697,415 184,364 480,341,900 44.94% Corrections 55,230,215 594,938 151,651,500
36.81% Care 43,281,751 881,239 179,315,800 24.63% Development 15,574,891 3,991,367 71,545,425 27.35% Social Re Int 19,962,933 159,721 51,853,800 38.81% 7,981,747 413,815 27,255,400 30.80% Internal Charges -22,079,774
0 -120,953,000 18.25% TOTAL 449,042,745 25,604,959 1,155,349,521 41.08% Facilities Percentage of compliance with Government Equity targets Race Africans Gender Required Current Equity Status in Target all levels Male 45.00% 48.60% Female 30.00%
19.90% Male 7.80% 15.20% Female 5.20% 3.00% Male 5.40% 9.20% Female 3.60% 3.60% Male 1.80% 0.10% Female 1.20% 0.10% People with Disabilities Male & Female
2% 0.44% SMS Male 50% 85% Female 50% 0% Whites Coloured Indians Achievements Challenges Measures such as using Monthly updated equity targets as a reference point for short-listing and appointments, and routing of provisioning memorandum via the office of Manager Equity have been implemented. The Regional Employment Equity Forum has been established to help
monitor compliance to the equity plan. A draft Women Empowerment has been developed for consultation with relevant stakeholders and, once approved, to be tabled at the learning committees' meeting for integrated into the Workplace Skills Plan Employment of people with disabilities (PwD) is still a challenge, and the region is currently at 0.44% on the employment of PwD instead of the required 2%. Affirmative action measures around Human Resource Development, Acting in higher positions, identifying a pool of women for accelerated development, etc, still not adequately biased in favour of women in order to improve their candidacy for promotional positions Majority of women are still clustered in lower positions, however, upliftment of moratorium on filling of positions will to an extend address this challenge. No mentoring and coaching provisions are in place to support women appointed to promotional positions in line with the equity plan. COMPLIANCE IMPROVEMENT INSPECTION RESULTS
Percentage of expenditure to HDI service providers For the period under review (01 April 31 July 2009) the total value of bids/price quotations awarded were R9 560 024.02. Of this amount R7 886 111.73 were awarded to HDIs. (85.50%) Number of person days lost due to leave against the total number of annual working days 80296 person days lost against the number of 260 714 (1000 officials * 260.714) annual working days Number of grievances handled within 30 days vs the total number of grievances recorded 49 resolved within 30 days. 359 resolved after the 30 days time frame Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases 5 cases out of 16 have been finalised Number of person days lost due to suspensions against the total number of annual working days 502 person days lost against the number of 3389.28 (13 officials * 260.714) annual working days Percentage of litigation cases won by DCS against the total number of cases filed against it 12 cases finalized, 9 in DCS favour, 3 against. Thus 75% cases won by DCS as against number finalized PROGRAMME SECURITY ESCAPES CATEGORY 1 CATEGORY 2 INCIDENCES TOTAL INMATES INVOLVED CATEGORY
1 CATEGORY 2 3(three) (1 Grootvlei work team; 1 Harissmith: work team 1 Groenpunt: work team Med INMATES INVOLVED 2008/2009 6(SIX) (1 Harrismith escort; Groenpunt 1 work team; Zastron 1 work team; Vereeniging 1 escort; Heilbron 1 work team; Victoria West 1 work team) INCIDENCES 2009/2010 9 3(three) 0 All work
teams 3 1 Groenpunt 1 Barkley West 1 Ventersbur g (Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc) (Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave) ASSUALTS INCIDENTS 2008/2009 2009/2010 OFFENDER ON OFFENDER 953 184 OFFENDER ON OFFICIAL 8 20 OFFICIAL ON OFFENDER 101 47 UNNATURAL DEATHS CATEGORY 2008/2009
2009/2010 ATDS (SUICIDE) 2(1Hennenman& 1Kroonstad) 1(Grootvlei) THIS CATEGORY RELATES TO CASES OF SUICIDES, CONSEQUENCES OF ASSUALTS (INMATES TO INMATES, STAFF TO INMATES) AND ACCIDENTS GANG RELATED INCIDENTS ONLY TWO (2) INCIDENTS OCCURRED AT KROONSTAD MED.B RESULTING IN 8 INMATES SUSTAINING MINOR INJURIES AND NO OFFICIALS WERE INJURED. STAFF COMPLACENCY AND VULNERABILITY SOME OF THE FACTORS CONTRIBUTING TO THE BREACHING OF SECURITY IN CENTRES ARE: ** IMPLEMENTATION OF OSD AND 7 DAY ESTABLISHMENT; financial difficulties experiencing lead to victimization by offenders. ** NEGLIGENCE ( NON-COMPLIANCE WITH POLICIES) ** STAFF NOT VIGILANT ENOUGH.(COMPLACENCY AND FALSE SENSE OF SECURITY) INSTALLATION OF TURNSTILES TURNSTILES INSTALLED AT THE FOLLOWING CORRECTIONALCENTERS: Groeunpunt Youth Groenpunt Maximum Sasolburg Kroonstad Females Douglas Upington Grootvlei Goedmoed Medium A and
Kuruman PROGRAMME CORRECTIONS BREAKDOWN OF INCARCERATION TOTALS PER MANAGEMENT AREA AS ON 24 AUGUST 2009 MANAGEMENT AREA APPROVED LOCK UP SENTENCED ATDs GRAND TOTAL % POPULATION M F M F GROENPUNT 3644 3693 0 874 0 4567
22 92 2 475 72.02% GRAND TOTAL 16927 13441 275 3924 20 17660 104.33% IMPROVING CORRECTIONAL PROGRAMMES WITHIN CORRECTIONAL CENTRES AND COMMUNITY CORRECTIONS CORRECTIONAL CENTRE (01 APRIL 2009- 31 JULY 2009) NAMES OF PROGRAMMES RENDERED NUMBER OF PROGRAMME S RENDERED ANGER IN ANGER OUT; DRUG ABUSE; SEXUAL OFFENCES
PRE RELEASE APRIL 166 MAY 211 JUNE 221 JULY COMMUNITY CORRECTIONS (01 APRIL 2009- 31 JULY 2009) NUMBER OF OFFENDERS ATTENDED 3259 4129 3629 NAMES OF PROGRAMMES NUMBER OF PROGRAMME S RENDERED ANGER IN ANGER OUT;DRUG ABUSE; SEXUAL OFFENCES; PRE RELEASE APRIL 48 MAY 42 JUNE 42 JULY NUMBER OF OFFENDERS ATTENDED 472 499 516
APPROPRIATE SENTENCING FOR FACILITATING REHABILITATION IN CORRECTIONAL CENTRES: MATD CATEGORY (01 APRIL 2009 TO 31 JULY 2009) APRIL MAY JUNE JULY NUMBER OF OFFENDER WITH BAILS : UNDER R1000.00 : R1000.00-R2000.00 : >R2000.00 472 404 81 444 392 77 465 405 166 361 167 36 NUMBER OF ATDs WITH BAILS REFERRED TO COURT FOR DIVERSION (SECTION 63): (SUCCESS SESTION 62F) 96 76 95
14 NUMBER OF ATD CASES REFERRED FOR PLEA BARGAINING AND SUCCESSES. 41 48 40 4 EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276(1)(i) CASES: 107 92 119 114 EFFECTIVE COVERSION AND PLACEMENT OF SECTION 287 (4)(a) FINE CASES. 114 149 147 132 EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276A(3) AND 287(4)(b) CASES REFERRED TO COURT A QUO. 6 2 0
5 THE IMPLEMENTATION OF UNIT MANAGAMENT The Unit Management principles implemented at the 6 Centers of Excellence (Kroonstad Med C; Groenpunt Youth; Sasolburg; Kuruman and Goedemoed Med A) but there is a lot to with regard to the effective implementation. Unit Managers appointed at all Correctional Centres Case Assessment Official appointed at CoEs and Dedicated Assessment Center/Units although not yet trained Centers demarcated in terms of Unit Management principles PROGRAMME CARE Number of Offenders participated in Social Work Services Programmes: (01 April 31 July 2009) Life Skills:2 430, Substance Abuse:1 780, Orientation:2 588 , Assessment on the Model of Intervention:1 842, HIV/AIDS:564, Marriage & Family Care: 1576 Sexual Offenders: 534, Support Services: 3 252, Pre Release: 892 , Conflict/Aggression/Anger Management:1 621 Number of Offenders participated in Spiritual Care Programmes : Church Services: 47 047 Group Sessions: 18 531 Individual Sessions: 2 999 Alpha 1198, New Life Behavior 596, EEII 495, Challenging Life Styles 4, Kairos 94, Sycamore Tree Program 346, Ukuphula Iketanga/ Lotsha 398, Other Prison Fellowship Course 1000, Chatsec 373, Heatlines 2232, Bible Way 441, Amos Bible Study 825
Social Work Services rendered to Special Categories Children:369, Young Offenders:1 377, Female Offenders:445, Offenders with Disabilities:24, Elderly Offenders:40, Offenders with mental illnesses:18, Offenders with life sentences:14, Foreign Nationals:13 Comprehensive HIV and AIDS programmes and services are implemented including awareness programmes in all Centers Voluntary Testing and Counselling (VCT) services : 44 Sites operational, 1611 offenders had pre- test counselling 1442 offenders had post - test counselling 1370 Offenders tested, 281 tested HIV positive, 1089 tested negative 32 Nurses trained in the VCT register 1668 offenders are living with HIV 114 offenders disclosed their HIV status 49 Peer Education sessions held, 384 offenders participated 117 offenders are trained as peer educators 104 Health information sessions held,1216 offenders participated 178 HIV/AIDS awareness sessions held, 2043 offenders participated 13 Care and support sessions held , 139 offenders participated 14 Support Groups established 119 Offenders trained in HIV and AIDS information
ART Treatment : DCS Sites accredited are: Grootvlei, Groenpunt, Kroonstad and Kimberley. Two centres envisaged to be accredited ARV Sites are Goedemoed and Upington 486 offenders receive ART, 143 receive ART at Public Health Facilities, 343 receive ART at DCS Accredited Facilities 9 offenders reported rape, 0 tested positive after rape 3 offenders received PEP internally, 6 offenders received PEP at Public Health Facilities. (PEP>POST EXPOSURE PROPHYLAXES) Offenders with the CD4 count below 200 =15 PROGRAMME DEVELOPMENT FORMAL EDUCATION Area Target Male ABET 10400 3087 360 932 98 4477 FET 4500 1318
59 158 0 1535 HET - 250 7 0 2 259 TOTAL Female Youth Disabled Total 6271 SKILLS DEVELOPMENT Area Male Female Youth
Total Entrepreneurial 0 8 0 8 Computer Skills 24 0 0 24 Occupational Skills 454 8 354 816 Vocational Training 151 0 100 251 Total
629 16 454 1099 SPORT, RECREATION, ARTS AND CULTURE Activity Target Children Youth Adult Elderly Disabled Total Sport 30000 236 10775 25753 18 17 36799 Recreation
36590 doz 30.4% Production Workshops Production Profit Management Area Kroonstad steel and R3738809.58 woodwork R887600.58 =22.7% Kroonstad textile R973788.60 R553841.24 =51% Kimberley textile R276779.10 R49038.72 =18% Goedemoed Bakery 15259 LOAFS BAKED R30750.65 =30% CHALLENGES :DEVELOPMENT AND CARE Vacant posts: Few educators resulting in offenders taking more years to finish a Grade Educators teaching in Formal Education expected to teach Skills Development subjects
Too much work for one educators compromising the quality education Lack of classrooms Declining of Formal Education learners 7 Day Establishment creating problems as custodial officials are reluctant to participate in educational programmes Delay in the implementation of OSD for Educationists in DCS Low offender labour totals for agriculture and production workshop projects Impact of the scaling down of costs on activities as planned in the Regional Operational Plan PROGRAMME SOCIAL REINTEGRATION SOCIAL REINTEGRATION: POPULATION PERIOD CORRECTIONAL SUPERVISON APRIL MAY JUNE JULY 2762 2463 2662
2664 TOTAL 10551 PERIOD APRIL MAY JUNE JULY PAROLE SUPERVISION 4670 4197 4583 4703 18153 PERIOD ABSCONDERS PERIOD TRACED ABSCONDERS APRIL MAY JUNE JULY 10 53 39 26 APRIL MAY JUNE
JULY 34 9 20 10 TOTAL 128 Deviation from June due to computers that were offline at Harrismith, Colesberg and Fauresmith 73 SINCE 1991 THE ACTUAL TOTAL NUMBER ABSCONDERS IN THE SYSTEM IS 1297 WHICH IS CUMULATIVE FUNCTIONING OF CORRECTIONAL SUPERVISION AND PAROLE BOARDS (CSPB) There are seven (7) roving Correctional Supervision and Parole Boards (CSPB) in the region: Upington, Grootvlei, Groenpunt, Kimberley Goedemoed, Colesberg Kroonstad.
VACANCIES AT CSPB: Chairperson at Goedemoed Management Area TOTAL NUMBER OF OFFENDERS RELEASED ON MEDICAL PAROLE: 2008/2009 2009/2010 :13 :1 STATUS REPORT ON CASES RELEASED DURING 2008/2009: # ACTIVE: 3 (CUMULATIVE FIGURE) # DECEASED :1 PROGRAMME FACILITIES BUILDING PROGRAMMES Construction of New Kimberley:( Correctional Centre commencement date 14 November 2006 and revised completion date is 01 September 2009. (The project is 95% complete.) Budget: R851 739 663 The upgrading of the water channel at Goedemoed is 90% complete. CSPBs offices at Goedemoed, Kimbrerley and Groenpunt are 100% complete REPAIR AND RENOVATIONS(R&R): Barkley West: The project is 32% complete and behind schedule Budget: R 4 596 503 Colesberg: The project is 40% complete and is on schedule Budget: R18 330 179
OWN RESOURCES PROJECTS Admin Offices at Fauresmith is 100% complete Completion of Groenpunt Maximum Centre is 85% complete BUILDING PROGRAMMES REPAIR AND MAINTENANCE PROJECTS( RAMP) Vereeniging ( Electrical and mechanical ramp) the project is 45% complete and on repair phase) Kroonstad (Civil ramp- 50% complete and on repair phase) Kroonstad (Building related ramp- 25% completed and on repair phase Henneman (electrical and mechanical 100% complete repair phase. Now on maintenance phase LEASED OFFICE ACCOMMODATION Renewed 7 x expired lease contracts for rented office accommodation KEY DELIVERABLES FOR 2009 / 2010 Management of overcrowding Scaling up of inspections, monitoring and evaluation and audits to be conducted to mitigate non-compliance aspects at all levels (Regional, Management Area and Correctional Centre level) Apply head hunting process for appointment professionals so as to reduce vacancy rate amongst scarce skills Completion of the New Kimberley Correctional Centre Finalization of all outstanding disciplinary and suspension cases in the Region
Together doing more & better to break cycle of crime
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