Microsoft Word 2010 - Illustrated Unit C: Formatting

Microsoft Word 2010 - Illustrated Unit C: Formatting

Microsoft Word 2010 - Illustrated Unit C: Formatting Text and Paragraphs Objectives Format with fonts Copy formats using the Format Painter Change line and paragraph spacing Align paragraphs Work with tabs Microsoft Office Word 2010 - Illustrated Complete 2

Objectives (continued) Work with indents Add bullets and numbering Add borders and shading Insert clip art Microsoft Office Word 2010 - Illustrated Complete 3

Formatting with Fonts Formatting text with fonts is a powerful way to alter the appearance of a document A font is a complete set of characters with the same typeface or design Arial, Times New Roman, Tahoma, and Calibri are examples of fonts Each font has a specific design and feel Microsoft Office Word 2010 - Illustrated Complete 4 Formatting with Fonts (continued)

Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text: Times New Roman Garamond Book Antiqua Californian FB

Sans serif fonts do not have a serif, and are often used for headings: Arial Rounded MT Bold Comic Sans MS Franklin Gothic Demi Papyrus Microsoft Office Word 2010 - Illustrated Complete 5

Formatting with Fonts (continued) Changing the size of text, or the font size, is another way to determine the impact of text Font size is measured in points A point is 1/72 of an inch 11-point Calibri is the default font size and font for a new Word document You can also change the font color Microsoft Office Word 2010 - Illustrated Complete 6 Formatting with Fonts (continued)

Change fonts using the Font list arrow Change font size using the Font Size list arrow Change font color using the Font Color list arrow Font list arrow Font Size list arrow Font names are formatted

in the font Microsoft Office Word 2010 - Illustrated Complete 7 Learning Activity Complete Formatting With Fonts on Page Word Unit C page 50. Open WD C-1.docx. Save it as WDC-Last Minute Deals Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 8

Copying Formats Using the Format Painter (continued) The Format Painter allows you to copy the format setting applied to selected text to other text Use to copy format settings to single or multiple items Click the Format Painter button once to apply the format settings to one item Double-click the Format Painter button to activate the Format Painter and apply settings to multiple items Microsoft Office Word 2010 - Illustrated Complete 9

Learning Activity Complete Format Painter Activity on Page Word Unit C page 52. Complete the changes on the WDCLast Minute Deals document Complete # 1, 2, 3, 6, 7, 8, 9, 10 Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 10 Copying Formats Using the Format Painter (continued) 48 point, green, shadow

effect, 80% character scale Italic Microsoft Office Word 2010 - Illustrated Complete Bold 11 Changing Line and Paragraph Spacing Adding white space to a document can make it easier to read Increase space between lines using the Line and Paragraph Spacing list arrow

Increase space between paragraphs using the Before and After text boxes in the Paragraph group on the Page Layout tab Microsoft Office Word 2010 - Illustrated Complete 12 Changing Line and Paragraph Spacing (continued) Spacing section 12 points of space added before title

paragraph Line spacing is 1.5 shows paragraph spacing for paragraph where insertion point is located Line spacing is 1.15 6 points of space added after heading paragraph

Microsoft Office Word 2010 - Illustrated Complete 13 Learning Activity Complete Changing Line and Paragraph Spacing Activity on Page Word Unit C page 54. Complete the changes on the WDCLast Minute Deals document Complete # 1, 2, 3 Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 14 Changing Line and Paragraph

Spacing (continued) Each Quick Style set includes styles for a title, several heading levels, body text, quotes, and lists Each Quick Style Set has a different design Microsoft Office Word 2010 - Illustrated Complete 15 Aligning Paragraphs

Paragraphs are aligned relative to the left and right margins Left-aligned text is flush with the left margin and has a ragged right edge Text is left-aligned by default Right-aligned text is flush with the right margin Centered text is positioned evenly between the margins Justified text is flush with both the left and right margins Microsoft Office Word 2010 - Illustrated Complete 16

Aligning Paragraphs (continued) Change paragraph alignment using the alignment buttons in the Paragraph group on the Home tab Right-aligned Centered Justified Left-aligned Microsoft Office Word 2010 - Illustrated Complete 17

View Ruler Button Click on the View Ruler button at the top of the vertical scroll bar to display the rulers if they are not already showing. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 18 Learning Activity Complete Aligning Paragraph

Activity on Page Word Unit C page 56. Complete the changes on the WDCLast Minute Deals document Complete # 1, 2, 3, 4, 5, 6, 7, 8 Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 19 Adding Borders and Shading Adding borders and shading to text can help to enhance the information in a document A border is a line added above, below, to the side of, or around words or paragraphs Shading is a color or pattern that is added

behind words or paragraphs Use the Borders button or the Shading button in the Paragraph group on the Home tab Microsoft Office Word 2010 - Illustrated Complete 20 Adding Borders and Shading (continued) Border options

Box Shadow 3-D Custom Line style Line color Line width Microsoft Office Word 2010 - Illustrated Complete 21

Adding Borders and Shading (continued) Shading options Fill color Theme color Standard color Custom color Pattern style Tint (e.g. 75%) Pattern (e.g. diagonal lines) Microsoft Office Word 2010 - Illustrated Complete 22

Adding Borders and Shading (continued) Shading Microsoft Office Word 2010 - Illustrated Complete Border 23 Learning Activity Complete Adding Borders and Shading Activity on Page Word Unit C page 64. Complete the changes on the WDCLast Minute Deals document

Complete # 1, 2, 3, 4, 5 & 6 Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 24 Adding Borders and Shading (continued) Highlighting text in a document Highlighting is transparent color that is applied to text using the Highlight pointer Highlighting is most effective when a document is viewed on screen Highlighting does print

To highlight text, click the Text Highlight Color list arrow in the Font group on the Home tab, select a color, then select the text Microsoft Office Word 2010 - Illustrated Complete 25 Inserting Clip Art Illustrate a document with clip art Clip art is a collection of graphic images that you can insert in a document Clip art images are stored in the Clip Organizer Clips are the media files, including graphics, photographs, sounds, movies,

and animations, that come with Word Add clips by clicking the Clip Art button in the Illustrations group on the Insert tab Microsoft Office Word 2010 - Illustrated Complete 26 Inserting Clip Art (continued) Search for clips using the ClipArt task pane Search using a keyword

Choose type of clips to search Results of a clip search Microsoft Office Word 2010 - Illustrated Complete 27 Inserting Clip Art (continued) A clip is inserted as an inline graphic at the location of the insertion point An inline graphic is a graphic that is part of the line of text A floating graphic is independent from

text and can be moved anywhere on a page Drag the sizing handles to reduce or enlarge the size of a graphic Microsoft Office Word 2010 - Illustrated Complete 28 Inserting Clip Art (continued) Wrap text around the graphic Apply a text wrapping style Click the Wrap Text button in the Arrange group on the Picture Tools Format tab Faded image shows graphic

being dragged Sizing handle Floating graphic Microsoft Office Word 2010 - Illustrated Complete 29 Learning Activity Insert a clipart image into your WDC Last Minute Deals Document. Type in Himalayas Complete # 1, 2, 3, 4, 5

Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition 30 Setting Document Margins Document margins are the blank areas between the edge of the text and the edge of the page Default margins are 1 at the top, bottom, left, and right sides of the page Changing a documents margins changes the amount of text that fits on a page Microsoft Office Word 2010 - Illustrated Complete

31 Setting Document Margins (continued) To adjust a documents margins: Click the Margins button in the Page Setup group on the Page Layout tab, then click Custom Margins Change margin settings on the Margins tab in the Page Setup dialog box Drag a margin indicator on a ruler to a new location Microsoft Office Word 2010 - Illustrated Complete

32 Setting Document Margins (continued) Top margin Right margin Ruler shows location of left margin Ruler shows location of top margin

Left margin Microsoft Office Word 2010 - Illustrated Complete 33 Setting Document Margins (continued) Page orientation Portrait orientation means a page is taller than it is wide The default page orientation for a document is portrait Landscape orientation means a page is wider than it is tall

Paper size Default paper size is 8.5 x 11 Microsoft Office Word 2010 - Illustrated Complete 34 Setting Document Margins (continued) The Page Setup dialog box Margins tab Change margins, page orientation, and format the layout of pages in a multiple page document

Paper tab Change paper size and paper source Layout tab Format sections, format headers and footers, and change vertical alignment Microsoft Office Word 2010 - Illustrated Complete 35

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