OFFICE OF THE CHIEF INFORMATION OFFICER DEPARTMENT OF

OFFICE OF THE CHIEF INFORMATION OFFICER DEPARTMENT OF

OFFICE OF THE CHIEF INFORMATION OFFICER DEPARTMENT OF HEALTH AND HUMAN SERVICE U . S . D E P A R T M E N T O F H E A LT H A N D H U M A N S E R V I C E S OMBs 25 Point Implementation Plan to Reform Federal Information Technology Management: Implications for Project/Program Managers March 4, 2011 John Teeter Deputy Chief Information Officer U.S. Department of Health and Human Services 1 Topics Background Assumptions Apply Light Technology and Shared Solutions Strengthen Project and Program Management Alight the Budget Process with the Technology Cycle Streamline Governance and Improve Accountability HHS implementation initiatives

2 Background OMB engagement with Agencies and Industry Experts led to recommendations for IT reform Implementation plan includes 25 action items to address many of the most pressing challenges Agency leadership collaboration and engagement is critical to success 3 Assumptions HHS organizations must collaborate in order to successfully implement IT Reform IT Reform must be undertaken with the resources currently available to HHS HHS Operating Divisions and STAFF Divisions will make difficult decisions about redirecting resources from existing IT programs including discontinuing nonperforming IT programs IT Reform efforts at HHS are contingent and dependent on the action items assigned to other Federal Agencies and organizations: OMB, GSA, OPM, SBA, other Federal Agencies, and the Federal CIO Council 4 Apply Light Technology & Shared Solutions Owner(s) Within 6 Months

1 Completed detailed implementation plans to consolidate 800 data centers by 2015 OMB, Agencies 2 Create a government-wide marketplace for data center availability OMB, GSA 3 Shift to a Cloud First policy OMB, Agencies 4 Stand-up contract vehicles for secure laaS solutions GSA

5 Stand-up contract vehicles for commodity services GSA 6 Develop a strategy for shared services Federal CIO Action Item 6-12 Months 12-18 Months 5 Implement Cloud Computing Action Item

3 Shift to a Cloud First policy Identify three "must move" services and create a highlevel project plan for migrating each of them to cloud solutions and retiring the associated legacy system. Adjust EPLC Alternatives Analysis Template and Business Case Practices Guides Provide guidance to HHS and OPDIVs to consider cloud first in alternatives for new IT solutions. 6-12 Months 12-18 Months By 2/11/2011, develop project plan Complete migration of first service Identify services to migrate to cloud

Complete migration of remaining two services Migrate additional services HHS OCIO EPLC CCB Adjust EPLC Alternatives Analysis Template and Business Case Practices Guides Publish EPLC Framework V2.0 HHS OCIO HHS ASFR Provide guidance to HHS and OPDIVs to consider cloud first in alternatives for new IT solutions. Owner(s) Within 6 Months

HHS OCIO HHS OCIO, OPDIVS, CTO Council 6 #3 Cloud Computing: Implications for PMs Program and Project managers should be aware and understand this policy IT Project will not more forward unless Cloud Computing is analyzed Training and guidance will be provided to ensure CC is understood in its entirety 7 Mature IT Project and Program Management HHS Action Item 7 Design a formal IT program management career path Owner(s) Within 6 Months HHS ASFR,

HHS OCIO HHS participation in OPM-led work group 9 1 0 12-18 Month s TBD Require Integrated Program Teams HHS OCIO, OPDIVS Review and revise HHS EPLC Framework HHS OCIO, EPLC CCB Ongoing Launch a best practices collaboration platform HHS OCIO

By 2/15/2011, HHS must prepare at least one IT Best Practices case study and upload to MAX 6-12 Months Publish EPLC Framework 2/15/201 1 8 #7-10 IT Project and Program Management Get trained and certified Internal and external PM training Take HHS function-specific training or educational sessions that will help you develop compliant systems: EPLC, EA, Security, 508, Records Management Welcome partners in Integrated Project Teams (i.e. EPLC critical partners) this will ensure collaboration and support Propose an IT project as the best practice case study to be shared with OMB 9

Create an IT Acquisition Workforce 13 Action Item Owner(s) Within 6 Months Design and develop cadre of specialized IT acquisition professionals OMB, Agencies HHS ASFR, HHS OCIO Date TBD HHS participation in OFPP-led work group 14 Identify IT acquisition practices and adopt government-wide

OFPP 15 Issue contracting guidance and templates to support modular development OFPP 16 Reduce barriers to entry for small innovative technology companies SBA, GSA, OFPP 6-12 Months 12-18 Months 10 Create New Budget and Funding Options Owner(s) Within 6 Months

Work with Congress to create IT budget models that align with modular development HHS OCIO, HHS ASFR, OPDIVS HHS provides response to data call on budget and financial flexibility in IT funding and spending through MAX HHS OCIO, OPDIVS, HHS ASFR 2/17/2011 HHS prepares budget flexibility strategy for FY 2013 budget formulation and uploads to MAX HHS OCIO, HHS ASFR 3/31/2011 May not include HHS

6/09/2011 HHS Action Item 17 Select Agencies identify three programs to pilot or expand budget and flexibility models 6-12 Months 12-18 Months 11 #13 Modular development: Implications for PMs Understand the modular development approach Understand the financial flexibility in IT funding Be transparent with your IT projects Provide feedback on the modular development approach based on practical implementations 12 Streamline Governance And Improve Accountability Action Item

Owner(s) Within 6 Months OMB, Agencies 21 Reform and strengthen Investment Review Boards 22 Redefine role of Agency CIOs and Federal CIO Council Federal CIO Agency CIOs 23 Rollout TechStat review model at Agency-level Agency CIOs 6-12 Months 12-18 Months

13 Review and Revise IT Governance HHS Action Item 21 Reform and strengthen Investment Review Boards Review existing charters and propose revisions to IT governance body charters at the HHS and OPDIV level Owner(s) Within 6 Months HHS OCIO, HHS ITIRB, OPDIV ITIRBS, HHS Executives HHS OCIO, HHS ITIRB, OPDIV ITIRBS 6/30/201

1 6-12 Months Approve new IT governance charters at the HHS and OPDIV level HHS ITIRB, OPDIV ITIRBS, HHS Executives 9/30/11 Provide Executive training to IT governance board members to explain new roles and responsibilities and decisionmaking HHS OCIO 9/30 12/30/11 12-18 Months 14 #21. IT Governance: Implications for PMs Get trained on the new IT governance Support the new IT governance providing sufficient levels of information for the review

processes Understand that IT solutions should be built to fit with the rest of the HHS/OPDIVs infrastructure. This is achieved by including EA as a partner and architecting before investing ARCHITECT >> INVEST >> IMPLEMENT Provide feedback on the governance processes to help with improvements and streamlining 15 Review and Revise the CIO Role Owner(s) Within 6 Months Redefine role of Agency CIOs and Federal CIO Council HHS CIO, OPDIV CIOs, HHS Executives Review existing HHS CIO position descriptions and organizational roles and propose changes HHS CIO, OPDIV CIOs, HHS Executives

6/30/2011 Approve revised HHS CIO position descriptions at the HHS and OPDIV level HHS CIO, OPDIV CIOs, HHS Executives HHS Action Item 22 6-12 Months 12-18 Months 9/30/2011 16 Provide Oversight: TechStat Reviews at HHS 23 HHS Action Item Owner(s) Within 6

Months Rollout TechStat review model at Agency-level HHS OCIO Designate an HHS TechStat lead HHS OCIO 1/14/11 Identify first investment for HHS TechStat review and upload investment name, UPI, and review date to MAX HHS OCIO, OPDIVS 1/31/11 Develop guidance for HHS TechStat Review process HHS OCIO 2/28/11 Begin first HHS TechStat review HHS OCIO, HHS ITIRB

3/31/11 Complete first HHS TechStat Review HHS OCIO, HHS ITIRB 6-12 Months 12-18 Months 6/30/11 17 #23. TechStat : Implications for PMs Collaborate with the TechStat lead (Jeff Lovern) with targeted reviews Be transparent 18 Increase Engagement with Industry Action Item Owner(s) Within 6 Months

24 Launch myth-busters education campaign OFPP 25 Launch interactive platform for pre-RFP agency-industry collaboration GSA 6-12 Months 12-18 Months 19 Strategic Next Steps at HHS Develop an HHS Action Plan based on the IT Management Reform Implementation Plan Convene an HHS Integrated Program Team to implement the IT Management Reform Implementation Plan Brief Senior HHS Leadership

Implement HHS IT Management Reform Action Plan Reflect the new IT governance and process in the HHS EA Transition plan 20 Strategic Next Steps at HHS Develop Cloud Computing guidance for architects, IT project & program managers, and solution architects Develop a Cloud Computing checklist to support the EPLC critical partner reviews Provide EA training specific for IT project & program managers 21 QUESTIONS ? John Teeter Deputy Chief Information Officer U.S. Department of Health and Human Services 22

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