Enterprise Project Management in a Project Management Office

Enterprise Project Management in a Project Management Office

Enterprise Project Management in a Project Management Office Name: Lettie Kleynhans Title: Snr EPM Consultant Company: GijimaAst Session Code: WTB222 Why PMO??? Successful project delivery is often seen as something

out of reach for most organizations Organizations are particularly exposed since their projects have thousands of stakeholders who may not understand the complexity of delivering projects on time and within budget Why PMO??? In our experience we know that simply implementing a software system does not lead to more successful projects A holistic approach must be taken whereby

organizations consider not only the technology but also the process (project management methodologies) and the people (organizational structure and skills). 4 Management by Projects in Organisations To enhance performance departments and agencies need to advance the integration of modern methods, including management by projects into

the hearts of their management practices. Management by projects plays a pivotal role in the implementation and monitoring of your strategy. As you deliver your projects any progress made is a step closer to meeting your strategic goals. 5 What has caused Interest in PMO Department Heads/Executives frustrations with

strategy failure The Need for Increased accountability More rapid decision making Contentious budgeting poor resource capacity planning Unfulfilled ROI promises from IT systems lack of integration 7 Goal Non-congruency, conflict and misalignment

8 Accountabilit Accountabilit yy Maximize Citizen Value Measures

Measures Strategies Strategies Mission Strategy Delivery of sustainable value to the orgnisation Portfolio

Management Enterprise Resource Management Collaboration and Project Management Alignment

with Business Objectives Integrated Delivery Framework Corporate Strategy Programs, Initiatives

Real-time Executive Decision Support Investment, Resource and Prioritization Decisions Integrated Portfolio of Managed Projects Projects

Tools, Technology, Training and Knowledge Transfer Consistent, Repeatable Project Delivery How GijimaAst Brings it All Together To obtain optimum alignment between the strategic priorities, business plans, programmes and projects. Ensure better service delivery (better products or services, faster and more cost effectively). Improve risk management and quality control.

Improve project governance e.g. ensuring the right people take the necessary decisions at the right time. Enhance the planning processes around the procurement of goods and services Ensure reliable and verifiable uptake of budget as projects progress leading to improved expenditure monitoring. 10 Bring back business as Usual I want to say:

if you buy into the GijimaAst methodology of executing your organization's strategy through management by projects, as you master it, you are actually bringing back business as usual as it becomes a way of life! 11 GijimaAt PMO Offerings 12

PMO Theme People + Project = Strategic Execution 13 What is a PMO? A PMO is a centre of expertise that provides: The organisational focus on improving the management of

projects, programs and portfolios 14 PMO Process Mapping in your Organisation PMO PMO Operational Operational

Processes Processes Project Project Management Management processes processes Project

Project Methodology Methodology PMO PMO Start Start up up Processes Processes

People + Project = Strategic Execution 15 Project Project Management Management Methodology/ Methodology/

Governance Governance 10 Steps PMO Start up process 1. 1. Identify Identify programmes programmes

2. 2. Develop Develop an an Organisational Organisational structure structure 3.

3. Program Program management management Infrastructure Infrastructure 4. 4. Project

Project Leads Leads 10. 10. PMO Facilitates PMO Facilitates update update of

of cycles cycles Project Project management management process process 16

9. 9. Program Program monitoring monitoring 8. 8. Baselines

Baselines plan plan Yes Yes Yes Yes 5.

5. Work Work Plan Plan 7. 7. PMO Review PMO Review with

with PM PM 6. 6. Consolidation Consolidation of of work work plan plan

PMO Process Mapping in your Organisation PMO PMO Operational Operational Processes Processes Project Project

Management Management processes processes Project Project Methodology Methodology PMO

PMO Start Start up up Processes Processes People + Project = Strategic Execution 17

Project Project Management Management Methodology/ Methodology/ Governance Governance PMO Operational Processes Strategic

Portfolio Management Program Management Scope of Work Project Management Scope of initiatives Tactical

TIT Business-IT Enterprise PMO Process Mapping in your Organisation PMO PMO Operational

Operational Processes Processes Project Project Management Management processes processes

Project Project Methodology Methodology PMO PMO Start Start up up Processes

Processes People + Project = Strategic Execution 19 Project Project Management Management Methodology/

Methodology/ Governance Governance PM Framework Process Design PMBOK/PRINCE2 Approach Phase of a Project Process Groups

Initiation Intermediate Project Start up Phase PMO Process Mapping Managing the Project in your Organisation PreInitiation Planning Execution Monitoring Initiation Process Process

Process & Execution Process Process Ending Phase Project Closeout Closing Process

PMO Process Mapping in your Organisation PMO PMO Operational Operational Processes Processes Project

Project Management Management processes processes Project Project Methodology Methodology

PMO PMO Start Start up up Processes Processes People + Project = Strategic Execution 21

Project Project Management Management Methodology/ Methodology/ Governance Governance Methodology & Governance

22 Launching a Project Office in Your Organisation There are seven primary components to any Project Office; Project Support Process, Standards, and Methodologies Training Consulting and Mentoring

Project Office Personnel Profiling Project Auditing Software tools implementation and support 23 Enterprise Project Management Software Tool The EPM Way Publish

Microsoft Microsoft Project Project Professional Professional 2007 2007 e Sav

My My work work Documents Documents Project Project Resource Resource

Reporting Reporting Approvals Approvals Risk Risk Issues Issues

Update Benefits of the EPM Solution Gain visibility Provide insights Efficiently manage finances and resources for projects and programs Collaboration and communication Leverage integration with Microsoft Office System programs and other existing software infrastructure. Customize the EPM Solution to meet your

organizations unique needs Slide 26 The Project Community EPM Dashboards Dashboard Health Indicators

Dashboard Health Report Milestone Report Project Tracking Information View Visual Reports

Excel Reports Enterprise Resource Pool Resource Center Data Analysis Reporting Data Analysis Reporting Custom Reports

Annual Report Quarterly Report Monthly Report Weekly Report Custom Reports question & answer Resources

TechEd Africa 2009 sessions will be made available for download the week after the event from: www.tech-ed.co.za www.microsoft.com/teched www.microsoft.com/learning International Content & Community

Microsoft Certification & Training Resources http://microsoft.com/technet http://microsoft.com/msdn Resources for IT Professionals Resources for Developers

10 pairs of MP3 sunglasses to be won Complete a session evaluation and enter to win! 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS,

IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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