State Compensatory Education (SCE) Program

State Compensatory Education (SCE) Program

State Compensatory Education At-Risk Identification Webinar September 28, 2017 9:00 12:00 Region 16 Education Service Center Agenda 2 Region 16 Education Service Center

Important Contacts 3 Title I/SCE District Assignments Vickie Ansley Childress Pampa Sharon Mills Adrian Gruver Hartley Perryton

Pringle Morse PSP River Road Sanford-Fritch Silverton Spearman Stratford Sunray Texline Vega 2017-2018 District Assignments Daphne Nazworth Bovina Bushland

2 Clarendon Dimmitt Hedley Highland Park McLean Shamrock Spring Creek Texhoma Wellington Wheeler Wildorado S Hart Happy Kress

Lazbuddie Nazareth Panhandle Turkey-Q Walcott (Susan) (Susan) (Daphne) (Daphne) (Daphne) (Sharon) (Sharon)

(Sharon) (Daphne) (Susan) (Susan) (Sharon) (Susan) 13 13 Susan Poteet Boys Ranch Channing Dalhart 14 Darrouzett

Follett Fort Elliott Grandview-H Groom (Back-ups for Adonna's districts) Higgins (SCE) Updated 9/14/2017 Adonna Ballard Booker Canadian Claude Farwell Friona Non-Contracting districts

Amarillo Borger (Daphne) Canyon (Susan) Dumas (Daphne) Hereford Tulia

(SCE) (Vickie) (Susan) (Sharon) Region 16 Education Service Center Title I/SCE TEAM 6 Kelton (SCE) Lefors

Charter Schools Memphis Miami White Deer Richard Milburn (Sharon) Vista Academy (Sharon) Premier HS

11 (Susan) T-I Contracting 3 53 4 Programs and/or services designed to supplement the regular education program for identified atrisk students The goal for SCE is to reduce the disparity in

performance on (a) the state assessment and (b) rates of high school completion between students at-risk of dropping out of school and all other district students. Activities and expenses must directly impact students Region 16 Education Service Center Intent and Purpose of the SCE Program 5 Key Players in the State Compensatory

Education Program Administrators Business Personnel Program Coordinator PEIMS Clerk Counselors Classroom Teachers Parents Education Service Centers SCE Consultants PEIMS Curriculum Specialists Counselors Contact

Legislators Texas Education Agency Region 16 Education Service Center School Districts 6 Purpose of Identification Process To ensure that the intended beneficiaries are receiving needed support or assistance

Region 16 Education Service Center To determine eligibility of students to receive supplemental educational services 7 Any program activity, program personnel, or program materials required by federal law, state law, or State Board of Education rule may not be funded with SCE funds. SCE funds must be used to provide support programs and/or services that supplement the regular education program so that students at

risk of dropping out of school can succeed in school. Region 16 Education Service Center Supplement, Not Supplant 8 At-Risk Student Eligibility Criteria 1. Is in prekindergarten, kindergarten or grade 1, 2, or 3 and did not perform satisfactorily on a readiness test or assessment instrument administered during the current school year

Note: Do not use previous years score for classification. Region 16 Education Service Center Includes each student under the age of 26 who: 9 At-Risk Student Eligibility Criteria 2. Is in grade 7, 8, 9, 10, 11, or 12 and did not maintain an average

equivalent to 70 on a scale of 100 in two or more subjects in the foundation curriculum during a semester in the preceding or current school year or is not maintaining such an average in two or more subjects in the foundation curriculum in the current semester Region 16 Education Service Center Includes each student under the age of 26 who: 10

At-Risk Student Eligibility Criteria 3. Was not advanced from one grade level to the next for one or more years. Note: Student remains at risk of dropping out of school for the remainder of his/her public school education. Excludes: a student not advancing from PK or K into the next grade level only as a result of the request of the students parents. This is not retroactive. Region 16 Education Service Center Includes each student under the age of 26 who: 11

At-Risk Student Eligibility Criteria 4. Did not perform satisfactorily on an instrument administered to the student under Subchapter B, Chapter 39, and who has not in a previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110% of the level of satisfactory performance on that instrument. http://tea.texas.gov/ student.assessment/ Region 16 Education Service Center Includes each student under the age of 26 who:

12 for Tabs addl cts subje Region 16 Education Service Center 110% Chart 13 Region 16 Education Service

Center Other Sources for 110% Student Data 14 At-Risk Student Eligibility Criteria Includes each student under the age of 26 who: http://tea.texas.gov/Texas_Schools/Safe_and_Healthy_Schools/ Pregnancy_Related_Services/ Region 16 Education Service Center

5. Is pregnant or is a parent 15 Student Attendance Accountability Handbook Region 16 Education Service Center http://tea.texas.gov/Finance_and_Grants/Financial_Compliance/ Student__Attendance_Accounting_Handbook/ 16 At-Risk Student Eligibility Criteria

6. Has been placed in an alternative education program in accordance with Section 37.006 during the preceding or current school year Note: Section 37.006 describes a disciplinary education program NOT an in-school suspension (ISS) program 7. Has been expelled in accordance with Section 37.007, TEC during the preceding or current school year Region 16 Education Service Center

Includes each student under the age of 26 who: 17 At-Risk Student Eligibility Criteria Includes each student under the age of 26 who: 9. Was previously reported through PEIMS to have dropped out of school Note: Student remains at risk of dropping out of school for the remainder of his/her public school education http://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/PEIM S_Data_Mart/

Region 16 Education Service Center 8. Is currently on parole, probation, deferred prosecution, or other conditional release 18 At-Risk Student Eligibility Criteria 10.Is a student of limited English proficiency, as defined by Section 29.052; Note: The student no longer meets this criteria once the student has been exited from the program. 11.Is in the custody or care of the Department of Family and Protective Services or has, during

the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official Region 16 Education Service Center Includes each student under the age of 26 who: 19 Foster Care Consortium (Recording) Link to handouts:

http:/ / www.esc16.net/ page/ admin.serv.Title_1_17_18_Fall%20Foster%20Care%20Con sortium Recording https:/ / vod.region16.net/ videos/ video/ 3389/ ?access_token=shr00000033895536707998 263846465869005795535 Region 16 Education Service Center Foster Care Consortium Training ~September 12 (Session 617904) 20 At-Risk Student Eligibility Criteria 12.Is homeless, as defined by 42 U.S.C. Section 11302,

and subsequent amendments. (Refer to McKinneyVento Homeless Assistance Act of 2001, Section 725.) For more information: THEO offers free technical assistance service to any district that needs help developing and or implementing its Homeless Education Plan. 512-475-9702 or 1-800-446-3142 or go to http://www.utdanacenter.org/theo/ Region 16 Education Service Center Includes each student under the age of 26 who: 21 Region 16 Education Service Center

TxEIS Student Enrollment Homeless Indicator 22 Homeless Identification Update ~September 12 (Session 591653) Link to handouts http:/ / www.esc16.net/ page/ admin.serv.TItle_1_17_18_Homeless%20ID Recording http:/ / vod.region16.net/ videos/ video/ 3384/ ?access_token=shr000000338411118417334 72785279165767184429

Region 16 Education Service Center Homeless Identification Update (Recording) 23 At-Risk Student Eligibility Criteria PEIMS Guidance on Homelessness and Unaccompanied Youth https://www.theotx.org/resource_type/unaccompanied-youth-3/ Students that are considered unaccompanied are not automatically considered homeless.

Unaccompanied youth will only be reported to PEIMS if they are also identified as homeless. Region 16 Education Service Center Includes each student under the age of 26 who: 24 At-Risk Student Eligibility Criteria 13.Resided in the preceding school year or resides in the current school year in a residential placement facility in the district, including a detention facility, substance abuse treatment

facility, emergency shelter, psychiatric hospital, halfway house, or foster group home Note: Student cannot be counted by two districts during the same time period. Region 16 Education Service Center Includes each student under the age of 26 who: 25 Local Student Eligibility Adopted criteria must be clearly defined in the

DIP for districts or the instructional plan for charter schools Number may not exceed 10% of the number of students who received services during the preceding school year Students identified using local criteria are not reported through PEIMS Region 16 Education Service Center Must be adopted by the local Board of Trustees

26 MUST document the need for the specific supplemental services or supplemental instruction in its comprehensive needs assessment and the D/CIP Need must be identified prior to providing the specified supplemental services or supplemental instruction to locally identified at-risk students. Note: The SCE allotment may not be used to provide services on a campus that does not have any state identified at-risk students Region 16 Education Service Center

Local Student Eligibility (continued) 27 Region 16 Education Service Center TxEIS Student Management System 28 Skyward Region 16 Education Service Center

Student Management System 29 Skyward Region 16 Education Service Center Student Management System 30 Skyward Region 16 Education Service Center

Student Management System 31 Region 16 Education Service Center At-Risk Student Profile Template 32 Region 16 Education Service Center At-Risk Student Profile

Template (page 2) 33 Program Evaluation is Required How do we know if the SCE program is: Keep in mind that resources for educational programs are limited. Programs that can document their success in having an impact on their students and in using resources efficiently and effectively will be at an advantage for ongoing funding. Region 16 Education Service

Center Making progress? Achieving results? 34 Changes made to the program Tools used to evaluate program Effectiveness of program Major successes Will this program be implemented on the campus next year? Region 16 Education Service Center

Evaluation Should Help Determine the Following: 35 The D/CIP is auditable documentation and is the primary record supporting expenditures attributed to SCE and Title I Programs. The D/CIP must be developed, evaluated and revised annually. Region 16 Education Service Center Primary Source of Documentation for SCE Program

36 District and Campus Improvement Plan Requirements Actual dollar amounts for activities and SCE funds that show 52% of allotment (Direct costs) Cumulative summary of program and entire budget in the District Improvement Plan (DIP) Specific campus activities and campus budget in the Campus Improvement Plan (CIP) Region 16 Education Service Center

Total amount of SCE funds allocated for resources and staff 37 Supplemental FTEs (Full Time Equivalents) for State Comp Ed - shown for SCE activities involving personnel at both the district and campus level Total amount of State Comp Ed funds allocated for resources and staff Supplemental financial resources for State Comp Ed - indication of the approximate dollar amounts for activities and/or strategies

Region 16 Education Service Center District and Campus Improvement Plan Requirements 38 District and Campus Improvement Plan Requirements Measurable performance objectives - based on needs assessment data and stated in terms of what the student is expected to do, and stated in terms of measurable and/or observable behavior to ensure that the plan is resulting in academic improvement Timelines for monitoring strategies and reaching goals

specific schedule for data collection during the school year. This should be written in incremental units such as every three weeks, every month, (not August though May or ongoing), each semester, etc. Region 16 Education Service Center Identified strategies specific strategies aligned with the comprehensive needs assessment 39 Formative evaluation criteria the assessment of progress during instruction for purposes of determining whether students are learning or whether the

instruction needs to be modified Formative evaluation answers the question, Is the student learning, and if not, what needs to be changed? The purpose of formative evaluation is to inform instruction and enable intervention when a student is not progressing. This evaluation strategy is especially important for at-risk students. Region 16 Education Service Center District and Campus Improvement Plan Requirements

40 District and Campus Improvement Plan Requirements Summative evaluation answers the question Has the student learned? The purpose of summative evaluation is to judge or grade the success of the strategy. Region 16 Education Service Center Summative evaluation takes place after instruction.

41 Districts, including charter schools, receiving SCE funding are required to have written policies and procedures describing the following: Students at-risk of dropping out of school Students at risk of dropping out of school under local criteria and documentation of compliance with 10% cap How students are entered and exited from the SCE program The methodologies involving the calculation of 110% satisfactory performance on all assessment instruments

The cost of the regular education program in Region 16 Education Service Center Required Policies and Procedures 42 43 Region 16 Education Service Center 44 Region 16 Education Service

Center 45 Region 16 Education Service Center 46 Region 16 Education Service Center 47 Region 16 Education Service Center

48 Region 16 Education Service Center 49 Region 16 Education Service Center 50 Region 16 Education Service Center 51

Region 16 Education Service Center 52 Region 16 Education Service Center 53 Region 16 Education Service Center 54

Region 16 Education Service Center Timeline for identification process Notification of teachers and other stakeholders Existing policies Timeline for monitoring and updating documentation for at-risk students The reason for identification should have documentation from source (example: STAAR report, grade report, home language survey, etc.)

Retention of records Storage of records Access to records Region 16 Education Service Center Documentation of the SCE Program 55

Lack of documentation No evaluation of SCE program At-Risk students incorrectly identified Lack of supporting documentation in district/campus plans Funding state-mandated rules, programs, or positions Lack of policies and procedures outlining the SCE program Region 16 Education Service Center Common Audit Findings for SCE

56 Region 16 Education Service Center Vickie Ansley Coordinator, Federal Programs Region 16 Education Service Center (806) 677-5134 [email protected] 57

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