T-Space: What You Need to Know About Electronic Submission

T-Space: What You Need to Know About Electronic Submission

T-Space: What You Need to Know About Electronic Submission Julie Hannaford, [email protected] Meryl Greene, [email protected] Kristian Galberg, [email protected] http://homespace.oise.utoronto.ca/~hannafo3/DocTalk.ppt General Overview of Changes

As of November 2009 convocation, thesis/dissertation submission must be made electronically Upload will be done via T-Space Upload will be available publicly after convocation Library will no longer require 2 bound copies Binding fee will continue this fee is to

produce the microfiche version of your thesis and other administrative costs What is T-Space? University of Torontos research repository Intended to showcase and preserve scholarly works Preservation and migration of multiple file

formats Provides permanent URLs no more broken links! Searchable via Google or other search engines Result: more opportunities for your work to be found, read and cited For a detailed tour click here

First Steps T-Space, requires that your thesis/dissertation be in PDF format Use Adobe Acrobat Writer or Acrobat Professional software There is a naming convention that you must use for your files: If you have accompanying material, make sure that it is also

available electronically scan images, prepare audio or video files, etc. Follow the naming convention for supplementary files Image credit: http://www.flickr.com/photos/stjernesol/2726886107 Next Steps Ensure that you have all necessary

copyright permissions SGS provides a sample permissions letter Submit to SGS: Confirmation that that your thesis is in final form and approved All copyright permissions

Signed and dated Library and Archive Canada Theses Non-Exclusive License Proof of payment of your submission fee If necessary, a Restricted Release Form Ready to Upload! Create an account on T-Space here SGS will be notified via email and will approve your account Once approved, you will be sent an email to let you know

that you can login Once you are logged in, click on Start a New Submission Image: http://www.flickr.com/photos/zhurnaly/196310475/ Choosing a Collection You must first choose whether you are submitting to the Doctoral or Masters collection

Choosing the # of Files T-Space assumes that you are just uploading one PDF file if this is what you are planning, just click Next If you have supplementary files, check the box next to The item consists of more than one file

Describing your Content Fill in the fields to describe your thesis or dissertation Be as complete as you can; search engines will pick up information from what you input and use it to find results Describing Your Content contd.

Some of the fields require that you type information in; others require you to use drop-down menus Describing Your Content contd To choose a subject code, use this site: UMI Subject Categories

Note that you can add more keywords (click Add More); the more keywords you can provide, the more can be used by end users when searching Browse and Upload your File(s) Remember that the thesis itself must be in PDF format

Remember that it must follow the naming convention Verify your File(s) Ensure that the file upload is correct before you move on Image credit:

Verify Your Description Check what you have input in terms of a description correct anything that is incorrect or needs editing Select a CC License (Optional) Grant T-Space License

Now What? SGS will review your submission and let you know when it has been approved Once you have attended convocation, your thesis will be made public Search the collections: Masters theses:

https://tspace.library.utoronto.ca/handle/1807/9947 Doctoral dissertations: https://tspace.library.utoronto.ca/handle/1807/9945 Image credit: http://www.flickr.com/photos/carbonnyc/143186839

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