The Art of Hospitality - Janet Schaeffler

The Art of Hospitality - Janet Schaeffler

The Art of Hospitality A Hospitality Prayer My Heavenly Father, endless Love and Mercy, thank you for the gifts you have blessed me with. I commit to using them responsibly within this ministry of hospitality, that I may be a blessing to the persons you bring to Church today. Give me a fresh supply of joy, patience and love to receive everyone as I would receive you. Anoint me with your Holy Spirit, so that even through my smallest actions people may know and feel your love. Lord, I acknowledge your deep love for the persons I will meet today. I speak your peace, your grace, your mercy and your perfect love upon them. May this ministry bring you glory. And may the way I do it bring faith, joy and a smile to all that I come in contact with today. In Jesus Holy Name. Amen. The Art of Hospitality

Drivers License Renewal City Hall Wal-Mart Please Greet One Another The ART of Hospitality Hospitality is not a science; it is rather an Art. It requires a large dose of creativity, innovation, motivation and inspiration.

The same actions will invariably elicit different reactions. One must offer individualized and unique attention for each visitor at Church. Therefore, Hospitality must be tendered much like a high quality work of art, with creativity, The Art of Hospitality dedication, passion, love and "personality." Why be Hospitable? 1. Because it is an act of Love toward others. 2. Because it is one of the most important ways in which we can accomplish the work

Jesus gave us to do --- bring others to know the love we have found in Him. 3. The Mission is so Important 4. People need the Gospel 5. Some people will not tolerate a mediocre Church 6. People will choose other Churches if We are not our best when they visit. The Art of Hospitality Cold & Unfriendly Churches vs Warm & Friendly Churches A big difference is a Hospitality Ministry that cares about PEOPLE.

The Art of Hospitality Cold & Unfriendly Churches Attitude: Intimidating Ignored On Our terms Dress code: conform to an unknown standard Your on your own Make your own friends The Art of Hospitality Warm & Friendly Churches Attitude: Inviting & Attractive How can I serve you?

You belong here I will help you I will be a friend and help you find others The Art of Hospitality Think like Newcomers People are visiting for a Reason Felt the "urge" to come Experienced a critical event in their life (death, illness) To marry, to baptize, a new parish, church shopping,etc. Some have confidence in coming to a new Church.

For many it is frightening and uncomfortable to walk through the doors of a new Church. The Art of Hospitality Think like Newcomers Some carry all kinds of feelings: guilt, fear, shame, unworthiness, mistrust, pain, etc. a sense that they must be crazy for coming to Church, or the toxins of protestant friends that attack the Church To Overcome these feelings we must make them feel relaxed, comfortable, reassured, accepted, cared for, and at home.

People will forget what you said, people will forget what you did, but people will never forget how you made them feel. Maya Angelou The Art of Hospitality Biblical Roots In our culture, people are expected to pay for their own hospitality (hotel, restaurant). In the Bible, hospitality to others was considered a personal

responsibility. For example: Gen 18:1-8 Abraham welcomes the 3 visitors. The Art of Hospitality Biblical Roots of Ushers & Greeters 2 Kings 22:4, "doorkeepers" 1 Chronicles 9:19, "guardians of the threshold" Jeremiah 35:4, "keeper of the doorway" 1 Chronicles 23:1-5, "4,000 gatekeepers"

1 Chronicles 26:1-19, "Classes of gatekeepers" The Art of Hospitality Biblical Roots Code of Hospitality in Jesus time Mk 6:8-10, "...enter a house, stay there..." Mt 25:35, "I was a stranger... You welcomed me." Mt 18:20, "Where two or three are gathered...there am I..." Lk 24:29, "Stay with us, for it is nearly evening, and the day is almost over." Heb 13:2 "Do not neglect hospitality, for through it some have unknowningly entertained

angels." 1 Peter 4:9 "Be hospitable to one another The Art of Hospitality without complaining." Example: Ask people greet each other before In Christian History In the 3rd Century - Pope Cornelius mentioned doorkeepers serving the Church of Rome. A 4th Century Syrian Church document, "The Apostolic Constitution" also speaks of the role

of doorkeepers or porters. St. Thomas Aquinas describes the role of porters as one of the original functions of deacons in the Church. For hundreds of years the role of porter was one of the 4 minor orders conferred on all seeking ordination to the Priesthood (suppressed in 1972 by Pope Paul VI). The Art of Hospitality Question & Answer 1. Is your church easy to find? Do you need new signs on major roads near your church? 2. If you asked the average person at your church who is responsible for greeting guests, what would they say?

(Greeting guests is EVERYONES responsibility in a parish.) 3. If you asked the average person in your midst who was responsible for getting your guests to become fully-involved members, what would they say? (Most people believe it is the pastor's job. It is an intentional, strategic team effort involving ALL of your leadership and parishioners.) The Art of Hospitality Question & Answer 4. On average, how long do you believe you have---once a person visits your church ---for them to make a decision about whether or not they will return? (Most experts say you have as little as just a few minutes before a guest will make up their mind about your parish.) 5. If I asked an average church member at your church what the church is like, how they would describe it? What would

they tell me? 6. Objectively speaking, does your church building look like a warm, welcoming and accessible place? 7. In what ways do you let the local community know about your church? (A community information plan is important to your overall growth strategy. ) The Art of Hospitality Question & Answer 8. According to a number of hospitality-related studies, what are most people truly seeking when they decide to make a church visit? ( People are seeking affiliation---a way and a place to belong. How can your parish.) 9. If I decide to visit your church for Sunday Eucharist, how do I know: a. Where to park. b. Where to enter.

c. Where to sit when I get inside. d. Where coffee hour, the restrooms, and the Christian education activities are being held. e. Where the office is, so I can talk with someone about getting my child baptized. (Take a Virtual Tour of your Parish) The Art of Hospitality Question & Answer 10. What is the most important question you can ask a guest when they visit your church? (Great to have you with us! May I help you? This type of friendly, open-ended question can help you to initiate a conversation that can lead you to identifying your guests needs and fulfilling them.) 10. Im a guest and you have greeted me. What things do you invite/ask me to do? (Every parish needs a real assimilation plan.)

The Art of Hospitality So how do we build a Hospitality Ministry in a Parish? Five Roles 1. Ministry Director 2. Coordinator (one per Mass) 3. Ushers 4. Greeters 5. Parking Attendants The Art of Hospitality Establish Identity

For greeters: Custom Badges only For Ushers: Custom Badges, plus Suit Jacket with an Emblem of the Parish For Parking Attendants: A Bright Vest The Art of Hospitality Training Overview Phase I: Hire or appoint a Ministry Director. Train him to train others. Phase II: Training for Ushers Set date & publicize (open to anyone; established ministries) Typical Training Session:

6:00 pm - Light Dinner 6:30 pm - Intro. to Hospitality Min. (powerpoint) 7:30 pm - Practicum (scripted role-play in Church) Select a coordinator for each Mass & launch ministry Phase III: Training for Greeters (1 or 2 months apart) Phase IV: Training for Parking Attendants The Art of Hospitality Responsibilities for All 1. Arrive Early Coordinators: 20 minutes before Mass Everyone else: 15 minutes before Mass 2. Check-in with Coordinator 3. Check your Appearance dress appropriately & no excessive fragrance

hair, shirt, teeth, mouth wash, etc... 4.Get focused & Pray (see prayer at beginning of The slides) Art of Hospitality Tasks of Coordinators 1. Prepare Printed Materials and other supplies Order of Worship, Missal, Welcome Packet Complete, Up-to-date, and Adequate Supply 2. Check about Reserved Seating with Priest/Sacristan Clearly mark both ends of reserved pews Advise other greeters & ushers about reserved seats 3. Select Gift Bearers Check with Priest/Sacristan for special instructions Don't select someone who is not dressed

appropriately 4. Set-up information Area (table or Pamphlet Holder) Make sure everything is filled The Art of Hospitality 5. Check-in all volunteers and assign positions Supplies and Materials Order of Worship, Missals, Bulletins Pew cards Visitors will be invited to fill and place in collection basket, or turn in at the office A Pen for visitors to sign 'Guest Book' Welcoming brochures or pamphlets Bubble gum tissue Umbrellas, flash lights, golf cart, etc...

Hand Sanitizer, wipes The Art of Hospitality Tasks of Parking Attendants 1. Check-in with Coordinator 2.Get materials: Hat, umbrella, flash light, bright vest, golf cart, etc... 3.Take Position at entrance of Major Parking Lots 4. Assist in Directing traffic to available spots Helping people cross the Street Providing an umbrella on rainy or very hot days Providing courtesy golf cart ride

5.TheWelcome Art of Hospitality everyone: "Good morning, 26 welcome to (name of Church)..." Tasks of Greeters 1. Check-in with Coordinator and take position On the Outside of every entrance 2. Try to Greet Everyone 3. Hand-out printed material if any About Church or about Mass, etc... Preferably not Missal - to be free to focus on

the needs of visitors 4. Engage in Conversation (when time permits) Pleasant conversation (brief is not superficial) of Hospitality - welcome them and ask a little TheIfArtvisitor about them Tasks of Greeters 5. Introduce Visitors to VIP's 6.If they have children, tell them about child-care:

Be ready to walk them to child-care & introduce parents to teacher. Note: Pagers for child-care parents is recommended. 7. Transition to Ushers The Art of Hospitality The Script for Greeters 1. Try to shake hands with everyone, but stay calm and joyful if you are not able too. 2. If Mass already started, use a short greeting:

"Welcome. Enjoy the Mass." 3. If you don't recognize someone -- as they approach about 10 feet away say: "Hello/Good Morning/evening...Welcome to (church name)." 4. Once they are closer say: "I'm (your name). Have I met you before?" The Art of Hospitality 5. WARNING! Never ask: "Are you new?" The Script for Greeters 6. If they say, "Yes, we've met before." Simply say, "I must be having a senior moment. Great to meet you again. Please tell me your name." 7."Yes, I've been here for 40 years, is about time..."

Do not apologize for not recalling (agree with them). Recovery: "Well I feel silly, but I'm glad to finally meet you." Or "Well, I'm relatively new to the Parish, but it's good to finally meet you." Then say, "Please tell me your name." Conclude: "Enjoy the Mass." This is Not the time to invite on a "date" The Art of Hospitality The Script for Greeters 8. If they say, "No, this is my first time." Say, "Then welcome. It's great to have you with us. Please tell me your name." "I'm (your name.)" "Do you live in the Neighborhood?" etc... Then engage them in conversation, but not beyond their level of comfort (if time permits).

Then say, "Here is some information about our Church." And give brochure, "A guide for newcomers to Mass." 9. Ask if they have any questions. Typical Question: Where can I purchase candles? (Do not be defensive, and do not argue with them; If you do not know the answer, offer to introduce them to someone who does at the information booth or after Mass.) The Art of Hospitality Conclude: "Enjoy the Mass." (Estas en tu Casa.) The Script (after Mass) Don't judge if they leave Mass early (maybe ill, or late for work, etc.); "See you next week..." Introduce Visitors to Priests (Name & home town/state).

Direct People to Gatherings after Mass (i.e. breakfast in parish hall). Invite to "Newcomers Session/Night." Invite them back next week. If possible, help Ushers Clean-up the Pews. My experience at Lakewood. The Art of Hospitality Tasks of Ushers - Before Mass 1. Before people arrive: Check-in with Coordinator and take your position Tidy-up your space clean pews, inspect restrooms, turn on lights, etc.

kneelers up & hymnals neatly stacked or placed in pews Be aware of any safety concerns (on stairs, aisles, doorways, emergency exits etc...) Do not huddle in a pack 2. As Assembly Gathers Hand-out "Order of Worship", "Missal" (for Spanish Mass). Help visitors find a seat: Reassure them they are free to seat anywhere they choose. Yet, gently remind the people about seating together & up front "We have plenty of seating up front." If almost full, help visitors find available seat; patrol aisles and hold up fingers (remember, you are a servant, not a traffic cop!) The Art of Hospitality Tasks of Ushers - Before Mass

3.Hats & Gum Hats are normally not a problem. Be very sensitive to cancer patients. Best not to say anything (priest can take care of it). "May I take your gum?" (have tissue available) 4.Seating Latecomers (after start of Mass) Do not judge them, serve them. Give directions, not commands. Assume they have a good reason. Ask them to wait, and then escort them quietly, and quickly to a convenient area, at a convenient time

After opening prayer, responsorial psalm, or Gospel. Speak softly, "Would you mind waiting here a few moments, until after the (prayer, reading, Gospel)?" Or "I'll be happy to help you find a seat in a moment." The Art of Hospitality thru the side aisles if possible. Escort If they insist in being seated immediately - do not stop Tasks of Ushers During Mass 1. Participate in Mass as much as possible

Seating for Ushers in the back of church, or near the side doors. 2. Preparation of the Gifts (no longer called "offertory") Gather Collection (cf. 2 Kings 22:3-4) Bow to the Altar before you begin Use smooth & dignified movements Careful with facial expressions (always smile no matter amount given) Pew cards might be placed in collection basket 3. Procession with the Gifts During collection, the usher assists those presenting the gifts

to come to the middle of the Church. Ideally, they are chosen in advance by the coordinator (single people & teens can also present gifts). The Art of Hospitality Tasks of Ushers During Mass 4. Communion Procession After bowing to altar -- call forward one pew at a time (4 simultaneous sections)

Don't look at those who do not go up (better to face the altar). Don't hurry them & no waving hands Instead, approach them & invite them (OK to point forward) Would you mind going to that communion line up front? Remind ministers to bring communion to those who cannot approach (handicapped, elderly) Watch out for anyone not consuming the Eucharist! Speak softly, but firmly. Would you please consume the Eucharist now. If no, say "Please give the Lord, back to me." (Return to Priest) 5. Concluding Rites

Second Collection (after the Closing Prayer). Don't judge if they leave early (maybe ill, or late for work, etc.); "See you next week..." Offer to take song book from Presider (small detail) Introduce Visitors to Priests (Name & home town/state). The Art of Hospitality Ushers Special Duties 1.Dealing with Disruptions Put aside your feelings of irritation and hurt Allow Christ's love to flow through you

Be careful not to have a condemning tone to your voice 2.Crying Children (beyond normal noise): Ask what you can do to help the parent, or Gently invite parents to cry room, or remind them of nursery. Do not expect the Priest to handle this problem. 3.A Drunk, or Severe Mental problems, etc. The same principles apply -- use gentle firmness. Offer to help; or suggest the two of you go to a place where you can talk; gently remind he/she is disturbing others. seek help from others, or call the security TheIfArtnecessary, of Hospitality guard or the police. Ushers Special Duties

4. Responding to Emergencies Fire (call 911, and ask Priest to evacuate building) Natural Disaster (same) Power failure (have a flashlight handy at evening Masses) Medical Emergencies Ask for a medical professional, or if someone knows CPR Call 911 without hesitation Go for first aid kit Always err on the side of caution 5. Special Liturgical Rituals Palm Sunday, Holy Thursday, Easter Vigil, Feast of Corpus Christi -- check with Master of Ceremonies The Art of Hospitality Tasks of Ushers After Mass

1. Distribute bulletins 2. Direct people to gatherings after Mass (i.e. breakfast in parish hall, bookstore, etc...) 3. Clean-up the pews The Art of Hospitality Your Handshake 1. Firm Grip Valley to Valley (thumb to thumb) Not overly tight, but not weak 2. Eye Contact

Look them in the Eye and Smile 3. Extend hand (if they initiate) 4. Shake 2 - 3 shakes Then release The Art of Hospitality (let's practice) Respect Personal Space Position yourself outside the entrance, but not where you block the path to enter. Stand 2 - 3 feet away from the person

The Art of Hospitality How to Remember Names? 1. Say It Repeat the name of few times in natural flow of conversation Ex. When introducing VIP's do so by name. "Fr Joseph, I want you to meet Mr. Garcia. He is visiting us for the first time this morning." If you did not hear it clearly say: "I'm sorry, I didn't catch that." Or "Please repeat your name." 2. Write it On an index card or small note pad After Mass, review list of names and seek them out

by name. The Art of Hospitality Follow-Up If the parish is using pew cards, prayer request cards, or other contact/request forms -- they must be processed quickly by the Evangelization Team or Parish Staff. Similarly, if there is an official greeting package or letter from the Pastor sent to newcomers, they should be sent immediately. If a Visitor uses a check for the collection

(any check not associated with a known donor) the Parish Staff can follow-up with a letter of gratitude. The Art of Hospitality 43 Follow-Up The Parish Bulletin can be used to build hospitality. When newcomers register with the Parish, and only with their explicit permission, their names (and possibly photo) may be placed in a Welcome Section in the bulletin. Never post photos and names of newcomers on the Parish web site.

Train the Receptionist in responding to Newcomers or Returning Catholics (Look for upcoming Customer Service Training for receptionists). The Art of Hospitality 44 Be Enthusiastic A must for Hospitality Ministers Greek "en-theos" "en" means to be "filled with" "theos" means "God". Therefore, Enthusiasm means "to be filled with God" May all encounter the presence of God in You.

The Art of Hospitality Resources "Guide for Ushers & Greeters" by Lawrence E. Mick (Liturgy Training Publications) "The Ministry of Hospitality" by James A. Comiskey (Liturgical Press)

"Christian Hospitality: A Handbook for Parishes", Archdiocese of Louisville. "Company's Coming" by Dr. Richard J. McCory "The Art of Hospitality", Diocese of Corpus Christi Evangelization Web Page. The Art of Hospitality 46 The Art of Hospitality The Ripple Effect

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