What is the Cloud?

What is the Cloud?

Cloud Applications MLC-Extension Tech Academy March 2, 2016 Todays workshop Cloud fundamentals Mailchimp Dropbox OneDrive

Why the Cloud is possible Capacity (storage) Capacity (processing)

Internet speeds Storage Sizes 1 Kilobyte (KB) = 1,024 Bytes 1 Megabyte (MB) = 1,024 Kilobytes 1 Gigabyte (GB) = 1,024 Megabytes 1 Terabyte (TB) = 1,024 Gigabytes

64 KB Storage Sizes Source: newegg.com Storage Sizes

In 1981 a 10 megabyte hard drive cost nearly $3,000. To store 1 gigabyte (1,024 megabytes) would cost $300,000 Cloud services offer 1 gigabyte for $0.99 per month Processing capacity

Million of instructions per second (MIPS) University super-computer in late 1980s ran at 7 MIPS

Intel Core 2 chip (used in desktops and laptops) unveiled in 2008 ran at 59,000 MIPS Did You Know? Smartphone in your pocket has more number-crunching capacity that ALL of

NASA in 1969? Did You Know? If a 1971 VW beetle improved as did computer chips Would reach 300,000 mph Fuel economy of 2 million mpg

Would cost 4 cents Source: Thomas Friedman, New York Times Internet Speeds Fiber 1,000 Cable

4G 50 15 DSL 3 0

100 200 300 400 500

600 700 800 900 1,000

What is the Cloud? Internet = cloud Web-based service Increases productivity Available anywhere* Productivity & Collaboration Storage/Backup

In the past Today Example Cloud Fundamentals Access anywhere*

Link devices to account Sync files Upload/download files; create online Sharing controls Cloud Services - Examples Storage/Backup

Mozy Dropbox Carbonite Storage Collaboration Evernote Google Drive OneDrive / Office 365

Prezi Blogging, Email marketing, other MailChimp 1. 2. 3.

4. 5. www.mailchimp.com Sign up for free account Verify e-mail address Create account Send 12,000 e-mails to 2,000 subscribers or less a year

Email Marketing Advantages Collect e-mail addresses Organize e-mail addresses into lists Target specific groups Schedule e-mails in advance Attach images, links, or other digital resources Know the success of your e-mail

MailChimp Key Elements Campaigns: lets you design and send emails Templates: create and edit reusable email templates

Lists: add subscribers; group them by list or by groups within a larger list Generate a list What groups do you work with?

4-H Master Gardeners

MHV Forestry Association Cattlemans Association Book Club (1) create a list for each group to send specific e-mails or (2) create one list and divide into groups Design a template!

Basic Themes

Code your own Create a campaign Ag Comm Requirements Choose one of the following titles for the organization name: MSU Extension, Choctaw County Office

Choctaw County Extension Office Add the MSU Extension logo to e-mails Access the Intranet Resources > Marketing > Logos & Graphics Download appropriate logo Hands-on exercise

Create list 1. 2. 3. 4.

5. 6. Name of list Default from email Default from name Import contacts or add manually Select template Populate content

Select campaign type Send campaign (email!) Dropbox Store & share documents (Office, PDF, Pictures, etc.) Requires valid email address Open account at www.dropbox.com

Free (2GB), Pro, and Business accounts Web and computer/device interface Dropbox Content Web interface Upload/Download files Sharing/Unsharing files

Editing Microsoft Office files Download & install desktop app Manage linked devices (web) Unlink device (app) Web Interface Web Interface Similar to Internet browsing (click on title to

open; on white space beside title to select) Notice additional options when selected Upload/Download Files To upload: click on

To download: select file, click on Sharing/Unsharing Files To share Via link to email: click on (to the right of modified date)

Invite to folder (send invitation via email): click on To unshare Click on links (menu on left sidebar) Click on X (beside the date) of file you want to unshare Editing Office Documents

First, you need to connect the Microsoft Office Online for use in Dropbox Click on title of file to open

From web browser, notice the open icon (top-right corner) Click on Open Download Dropbox Install & configure Dropbox

Creates specific folder that syncs with your Dropbox account Make sure Dropbox starts on system startup Desktop App Notice Dropbox option under Favorites (file explorer) once installed and logged in

Green checkmark shows folder is synced Manage Apps/Devices Go to dropbox.com login Account name (upper right hand corner) settings security

Click on x to unlink or revoke app access Unlink computer using desktop app Right-click on

icon Click on gear icon at the top right preferences accounts Unlink computer This will no longer sync your folder with your online account 1 3

2 4 Keep in mind There is a web interface and synced folder(s) on your computer; if you delete in one place, it will delete in the other Limited space with free account Shared folders count towards your space

(unless you are part of a business account) Multiple users can cause issues (unless you have a business account) Make sure to UNLINK computer/devices from account when no longer in use OneDrive Storage & collaboration application

Requires valid email address (need to open a Microsoft account) Open account at www.onedrive.com Allows access to your PC files as well OneDrive

Web Interface Upload/Download files Create files Sharing files Download & install app Unlink devices Interface

File Explorer Similar to Internet browsing (click on title to open; on white space or checkbox to select) Notice additional options at the top when selected Upload/Download Files To upload: click on ; follow wizard

To download (does not apply to folders): open or select file, click on Uses browsers download options; downloads as Microsoft Office documents Create Files Utilizes Office Web Apps (slightly different than the actual Microsoft Office software) Click on

and select file type File Management Notice formatting menus when file is created File Management When working with existing files, enable

formatting menus using Edit Document Select Word Web App File Sharing With document open, click on From the File explorer, select and click on

Invite people via email Allow recipients to edit Require recipients to sign-in Get a link Define settings for those

with access to the link to view only, edit, or public Download OneDrive Download & install OneDrive Select folders to sync with account Fetch files from computer Make sure OneDrive starts on system startup

Desktop App Notice OneDrive option under Favorites (file explorer) once installed Unlink computer/device Right-click on OneDrive icon on the taskbar Click on settings unlink OneDrive

Fetch computer files Desktop app must be installed and running Right-click on OneDrive icon settings Check Let me use OneDrive to fetch any of my files on this PC Fetch computer files

Using web interface, click on device name under PCs to access any file on linked PC Disable file fetching 1 On web interface, click on computer name

under PCs (menu on left side) Remove PC 2 Keep in mind There is a web interface and synced folder(s) on your computer; if you delete in one place, it will delete in the other as well Limited space with free account Multiple users is possible (collaboration)

UNLINK computer/devices from account when no longer in use Hands-on exercise Open account Create folder/file Upload file Share folder/file Collaborate

Download/install software Delink computer from account Google Drive Storage & collaboration application Requires valid email address (need to

open a Google account) Open account at drive.google.com Google Drive Content File Explorer Upload/download files Create/Edit files

Sharing files Download & install app Unlink devices Google Drive? Two file types: original & Google Docs format (different icons) Upload/download files Create files (Google Docs format)

Share files File Explorer Double-click on files/folder to open; singleclick to select Notice additional options when selected Upload Files

Click on New Upload file Download Files Option to download as Microsoft Office files Create Files

Files are by default in Google Docs format (similar to Microsoft Office) Add apps to create more files: image editors, diagrams, etc. Editing Files If file has a Microsoft Office format, it will automatically save in Google Docs format (this format is compatible)\

Notice different icons Editing Files When file is open, notice menu & formatting options Sharing Files

Two ways to share files: Inviting people

Sending a link File Sharing Click-on Invite people File Sharing Click on Send link

Download Google Drive Install & configure Google Drive Select folders to sync with account Make sure Google Drive starts on system startup Unlink computer/device

Right-click on Google Drive icon on taskbar Click on Preferences Account Disconnect account This will no longer sync files from your computer to Google Drive Keep in mind There is a web interface and synced

folder(s) on your computer; if you delete in one place, it will delete in the other as well Limited space with free account Multiple users is possible (collaboration) UNLINK computer/devices from account when no longer in use Hands-on exercise Open account

Create folder/file Upload file (original format) Upload file (Google Docs) Share folder/file; collaborate Download/install software Disconnect account from devices

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