Writing Concisely

Writing Concisely

Technical Writing Any type of text that aims to explain information in a way that the reader can use that information. Good Technical Writing Is Correct

Complete Clear Direct Neutral Usable Consistent in style, language, design Some Types of Technical Writing

Five Steps of Technical Writing 1. Gather Information 2. Plan 3. Write 4. Review 5. Publish

Gather Information Document type Subject or content Goals Scope Stakeholders Audience

Audience Analysis Who Novice or expert Reading level What does the reader need When do they need the information How will they use the document

Plan Conceptualize your Document Mind mapping: FreeMind https://www.youtube.com/watch?v=bfJmVWa _AnU Written Plan

Style Guides The Publication Manual of the American Psychological Association (APA) The Chicago Manual of Style MLA Style Manual and Guide to Scholarly Publishing The Gregg Reference Manual

Structure Narrative Process Library System Centered, Bold, Uppercase and Lowercase Heading Centered, Italicized, Uppercase and Lowercase Heading

Flush Left, Italicized, Uppercase and Lowercase Heading Indented, italicized, lowercase paragraph heading ending with a period. Strategic Plan Goal One: Employee Development Formal Development Academic degrees.

STRATEGIC PLAN Goal One: Employee Development Formal Development Academic degrees. Font The suspects were arrested on

the corner of Main and First Street. The annual Christmas party is Saturday night. Size National High Demand and High Growth Industries Advanced Manufacturing

The U.S. Department of Labor has announced a series of investments totaling more than $105 million to address the workforce needs of the advanced manufacturing industry. These investments result from forums which the U.S. Department of Labor hosted over the past three years with industry leaders, educators, and the public workforce system to identify the industrys hiring, training, and retention challenges. DOL has sought to understand and implement industry-identified strategies to confront critical workforce challenges. It has listened to employers, representatives from industry associations and labor-management organizations, and others associated with the advanced manufacturing industry regarding their efforts to identify challenges and implement effective workforce strategies. However, the challenges they face are far too complex for one institution or industry sector to solve alone. DOLs Employment and Training Administration is supporting comprehensive partnerships that include employers, the public workforce system, and other entities that have developed

innovative approaches that address the workforce needs of business while also effectively helping workers find good jobs with good wages and promising career pathways in the advanced manufacturing industry. Aerospace In October 2004, the U.S. Department of Labor has announced a series of initial investments totaling nearly $3 million to address the workforce needs of the aerospace industry. In 2002, DOL invested $4 million to train incumbent aerospace workers. The Departments efforts complement the workforce recommendations of the Commission on the Future of the United States Aerospace Industry. DOL has sought to understand and implement industry-identified strategies to confront critical workforce shortages. It has listened to employers, industry association representatives, and taken into account the key challenges identified by the Commission, including the aging

aerospace workforce and a loss of technical talent. DOLs Employment and Training Administration is supporting comprehensive business, education, and workforce development partnerships that have developed innovative approaches that address the workforce needs of business while also effectively helping workers find good jobs with good wages and promising career pathways in the aerospace industry. Justification The U.S. Department of Labor has announced a series of investments totaling more than $105 million to address the workforce needs of the advanced manufacturing industry. These investments result from forums

which the U.S. Department of Labor hosted over the past three years with industry leaders, educators, and the public workforce system to identify the industrys hiring, training, and retention challenges. DOL has sought to understand and implement industry-identified strategies to confront critical workforce challenges. It has listened to employers, representatives from industry associations and labormanagement organizations, and others associated with the advanced manufacturing industry regarding their efforts to identify challenges and implement effective workforce strategies.

Grammar Matters Grammar Girl: grammar.quickanddirtytips.com The Purdue OWL: owl.english.purdue.edu/owl The Blue Book of Grammar and Punctuation Editing Tools Microsoft Spelling and Grammar

https://www.youtube.com/watch?v=ael8Vkz4lhA Grammarly https://www.youtube.com/watch?v=MV3vA46zeEc Active Voice SubjectVerbObject

The form was completed by Dick. (passive) Dick completed the form. (active) Active Voice A costumer satisfaction team was formed by the employees. Active Voice

A costumer satisfaction team was formed by the employees. (9) The employees formed a costumer satisfaction team. (7) Active Voice The banquet was planned by the employees.

Active Voice The banquet was planned by the employees. (7) The employees planned the banquet. (5) Paramedic Editing Highlight the prepositions. Highlight the to be verbs: is, am, are, was, were, be,

being, been, will be, seems to be, have been. Identify who is doing the action. Put this action in a simple active verb (active voice). Common Prepositions about, above, across, after, against, along, among, around, as, at, before, behind, below, beneath, beside, between, beyond, but, by concerning, considering

despite, down, during except following, for, from in, inside, into, like near of, off, on, onto, out, outside, over, past, per

since than, through, throughout, till, to, toward, under, underneath, unlike, until, up, upon, via with, within, and without To Be Verbs am, are

be, being, been have been is seems to be was, were, will be Eliminate To Be Verbs Change ing verbs to regular verbs.

You should be asking your father. You should ask your father. Change be verb to a stronger verb. Edison is the inventor of the lightbulb. Edison invented the lightbulb.

Eliminate To Be Verbs Delete unnecessary phrases. Following the rules is a way to ensure a good review. Follow the rules to ensure a good review. Change the sentences from passive voice to active. The dogs were taken to the shelter by the police.

The police took the dogs to the shelter. Present Tense Remove the word will. He will go to work every morning. He goes to work every morning. Plain English

Use clear, simple, everyday words There is no escaping the fact that it is considered very important to note that a number of various available applicable studies ipso facto have generally identified the fact that additional appropriate nocturnal employment could usually keep juvenile adolescents off thoroughfares during the night hours, including but not limited to the time prior to midnight on weeknights and/or 2 a.m. on weekends.

McGinty, Kathy, Nine Easy Steps to Longer Sentences. Plain English More night jobs would keep youths off the streets. Long Words She utilized the copy machine. Lets have a dialogue.

Long Words She utilized the copy machine. She used the copy machine. Lets have a dialogue. Lets talk. KISS

Short words Short sentences Short paragraphs https://www.bettercloud.com/monitor/the-academy/findreadability-score-word-document/ Things to Watch for in Your Writing

Bullets There are three steps to complete the process. Click go. Entering your password. The blue box is where you want to move your

curser. Click go. Enter your password. Move your curser over the blue box. Writing Procedures Every step is an action item. Click Submit. A dialog box appears.

Not Click Submit A dialog box appears. Serial Commas My idols are my parents, Daffy Duck and Goofy.

Serial Commas Top stories: World leaders at Mandela tribute, Obama-Castro handshake and samesex marriage date set. (Sky News, 2013) Consistent Language City Council Meeting Rules Residents may attend the meeting.

Citizens may bring their electric bill to present to the council. Locals are allowed to make comments at the meeting. Avoid Negatives Brenda was not only smart, she was also quick.

Avoid Negatives Brenda was not only smart, she was also quick. Brenda is smart and quick. Exclamation Points Welcome! We are pleased that you will be attending this program!! It will be a great week!!! https://www.youtube.com/watch?v=VSKn

8RlD7Is Oh So Polite Please complete the following report and return to the front desk. If your organization has participated in multiple service projects or activities, please fill out a separate sheet for each activity. Please type or print legibly

in ink. Capitalization The building was empty except to the Mayor, Council Members, and the custodian. Imperatives Must

Required Should Use Real Words These are symbols, not words: &, @, # John & Kate were making @ the copy center. Dates

The meeting is on April 19th and 20th, 2012. The meeting is on April 19 and 20, 2012. Words and Phrase to Prune absolutely basically definitely individual

particular really sort of type of actually completely generally

kind of quite specific totally very Words and Phrase to Prune all things considered

at the present time what I mean to say for all intents and purposes for the purpose of in a manner of speaking in my opinion in the case of

in the event that the point I am trying to make as far as Im concerned by means of due to the fact for the most part

have a tendency to in a very real sense in order to in the final analysis it seems that type of Wordiness

at an early time beverage item circle around crisis situation economics field evacuation process extreme in degree free of charge

honest in character knowledge base of a bright color of an uncertain condition early beverage circle

crisis economics evacuation extreme free honest knowledge bright

uncertain belief system boarding process cooperate together daily basis emergency situation exactly the same

fear factor healing process in a confused state learning process of a strange type of cheap quality belief

boarding cooperate daily emergency the same fear healing confused

learning strange cheap Wordiness often times heavy in weight past history

particular interest personally, I think puzzling in nature shooting incident summarize briefly rain event repeat again round in shape

very unique often heavy past interest I think puzzling

shooting summarize rain repeat round unique one in the same

large in size past memories period in time personal opinion shorter length sudden crisis surrounded on all sides refer back

risk factor various differences unusual in nature same large memories period

opinion shorter crisis surrounded refer risk differences unusual

Redundant Phrases added bonus each individual unique individual finish completely honest truth revert back

true fact bare naked end result free gift future plans join together sum total

unexpected surprise basic fundamentals exactly right final outcome important essentials new initiative terrible tragedy

unnecessary luxury Be Concise I just want to let you know that the documents arrived on time. I just want to let you know that the documents arrived on time. (13)

The documents arrived on time. (5) The board has arrived, so go ahead and please order lunch. The board has arrived, so go ahead and please order lunch. (11) The board has arrived. Please order lunch.

(7) Mr. Smith told her that she was the one that he wanted to file the papers. Mr. Smith told her that she was the one that he wanted to file the papers. (16) Mr. Smith told her she was the one he

wanted to file the papers. (14) I think we should vote to approve. I think we should vote to approve. (7) We should vote to approve. (5) Actually, the project was very difficult and

really messy. Actually, the project was very difficult and really messy. (9) The project was difficult and messy. (6) The patient was completely dead.

The patient was completely dead. (5) The patient was dead. (4) All things considered, the program was informative. All things considered, the program was informative. (7)

The program was informative. (4) The students were upset due to the fact that the dance was cancelled in order to make room for another event. The students were upset due to the fact that the dance was cancelled in order to

make room for another event. (21) The students were upset that the dance was cancelled to make room for another event. (15) If you dont mind and if you are not too busy, its really not that urgent, could you please send me your proposal by Friday.

If you dont mind and if you are not too busy, its really not that urgent, could you please send me your proposal by Friday. (25) Please send me your proposal by Friday. (7)

It is virtually impossible to basically develop a particular type of friendship when you are really busy. It is virtually impossible to basically develop a particular type of friendship when you are really busy. (17) It is impossible to develop a friendship

when you are busy. (11) For all intents and purposes, each and every dog in the kennel was definitely ready to get out. For all intents and purposes, each and every dog in the kennel was definitely

ready to get out. (18) Every dog in the kennel was ready to get out. (10) The students were required to cite true facts in their research papers. The final outcome of the assignment was an unexpected surprise.

The students were required to cite true facts in their papers. The final outcome of the assignment was an unexpected surprise. (21) The students were required to cite facts in their papers. The assignment outcome was a surprise. (16)

The maps were hanging in the classroom. These maps were outdated and worn. The maps were hanging in the classroom. These maps were outdated and worn. (13) The outdated, worn maps were hanging in the classroom. (9)

The sales department and the production department worked together on the project. The sales department and the production department worked together on the project. (12)

The sales and production departments worked together on the project. (10) There is a group of students who are very upset. It is their wish to speak with the president. (19) A group of upset students wish to speak with the president. (11)

There is a storm brewing over the horizon. It is on the path of destruction. (15) A destructive storm is brewing over the horizon. (8) There is a storm brewing over the horizon. It is on the path of destruction.

This sentence is in need of an active verb. There is a group of students who are very upset. It is their wish to speak to the president. Write in Second Person

Write to the reader using the word you. You need to finish the section A first. Implied you Finish section A first. Exclamation Points

Fire! I got the job! Avoid Negatives Do not call for an interview if you do not have five years of experience. Avoid Negatives

Do not call for an interview if you have do not have five years of experience. People with a minimum of five years experience may schedule an interview.

Recently Viewed Presentations

  • Chapter 14 The Behavioral/Social Learning Approach: Relevant Research

    Chapter 14 The Behavioral/Social Learning Approach: Relevant Research

    Learned helplessness in the elderly Langer and Rodin (1976) induced learned helplessness in residents who had been randomly assigned to one of two floors of a retirement residence. Within a few weeks, the residents in the responsibility-induced condition reported feeling...
  • Inorganic Chemistry Lecture PowerPoint - Science Prof Online

    Inorganic Chemistry Lecture PowerPoint - Science Prof Online

    "What Kind of Bonds Are These?" song and slide show by Mark Rosengarten. Chemical Bond Formation animated science tutorial. " Meet the Elements " music video by They Might Be Giants. Redox Reactions video lectureby Kahnacademy. Chem4Kids website by Rader....
  • Image Formation & Optical Instruments - UCF Physics

    Image Formation & Optical Instruments - UCF Physics

    Object between c and f. Object between f and the mirror. The Mirror Equation The Mirror Equation Magnification Curved Mirrors Curved Mirrors Image With a Convex Mirror 13 12 8 8 8 8 9 13 Image Formation (the ray reaching...
  • Chapter 3 The Basic Structure of a Cell

    Chapter 3 The Basic Structure of a Cell

    Cell Membrane (cellular envelope) Cell membrane Proteins Protein channel Lipid bilayer Carbohydrate chains Often called the "doorway" Composed of 2 layers Surrounds outside of ALL cells Controls what enters or leaves the cell A living layer of material * **Cell...
  • Electives 101 - med.mun.ca

    Electives 101 - med.mun.ca

    CaRMS Interviews & Match. Back to Basics. Clerkship. Core rotations . Internal Medicine. ... CaRMS interviews. Back to Basics ... For best results, have all elective applications submitted to UGME by: April, 2015. Electives: Logistics.
  • What is Matter and what are the Basics?

    What is Matter and what are the Basics?

    Compound: A pure substance made of two or more elements chemically combined in a set ratio. Why is the bucky ball not a compound? COVALENT BOND - a chemical bond formed when two atoms share electrons. IONIC BOND - the...
  • Course 4: Module 2: Lesson 1: IPFS - University at Buffalo

    Course 4: Module 2: Lesson 1: IPFS - University at Buffalo

    This is a high level view of the architecture of IPFS. Files in distributed storage, and distributed hash table, uses the hash of the file as a key to return the location of the file.
  • Everyday Scams & Identity Theft How To Avoid

    Everyday Scams & Identity Theft How To Avoid

    Potential consequences. include lost money, lost time. ... That said, we are going to give you the best information we have to figure out what to do when you are a victim of identity theft and the ways you can...